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Diagnosing and Changing

Organizational Culture

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Diagnosing

and Changing

Organizational Culture

Based on the Competing Values

Framework

Third Edition

Kim S. Cameron

Robert E. Quinn

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Copyright © 2011 by John Wiley & Sons, Inc. All rights reserved.

Published by Jossey-Bass

A Wiley Imprint

989 Market Street, San Francisco, CA 94103-1741—www.josseybass.com

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning, or otherwise, except as permitted under Section 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, Inc., 222 Rosewood Drive, Danvers, MA 01923, 978-750-8400, fax 978-646-8600, or on the Web at www.copyright.com.

Requests to the publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, 201-748-6011, fax 201-748-

6008, or online at www.wiley.com/go/permissions.

Readers should be aware that Internet Web sites offered as citations and/or sources for further information may have changed or disappeared between the time this was written and when it is read.

Limit of Liability/Disclaimer of Warranty: While the publisher and author have used their best efforts in preparing this book, they make no representations or warranties with respect to the accuracy or completeness of the contents of this book and specifi cally disclaim any implied warranties of merchantability or fi tness for a particular purpose. No warranty may be created or extended by sales representatives or written sales materials. The advice and strategies contained herein may not be suitable for your situation. You should consult with a professional where appropriate. Neither the publisher nor author shall be liable for any loss of profi t or any other commercial damages, including but not limited to special, incidental, consequential, or other damages.

Jossey-Bass books and products are available through most bookstores. To contact Jossey-Bass directly call our Customer Care Department within the U.S. at 800-956-7739, outside the U.S.

at 317-572-3986, or fax 317-572-4002.

Jossey-Bass also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books.

Library of Congress Cataloging-in-Publication Data Cameron, Kim S.

Diagnosing and Changing Organizational Culture: Based on the Competing Values Framework / Kim S. Cameron, Robert E. Quinn. — Third edition.

p. cm

Includes bibliographical references and index.

ISBN 978-0-470-65026-4 (pbk.); ISBN 978-1-118-00330-5 (ebk); ISBN 978-1-118-00331-2 (ebk); ISBN 978-1-118-00332-9 (ebk) 1. Organizational change. 2. Corporate culture. I. Quinn, Robert E., 1946-II.

Title.

HD58.8.C32 2011

658.4'06—dc22

2010048709

Printed in the United States of America

third edition

PB Printing 10 9 8 7 6 5 4 3 2 1

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Contents

Preface ix

Acknowledgments xv

The Authors

xvii

1. An Introduction to Changing Organizational Culture 1

The Need to Manage Organizational Culture

2

The Need for Culture Change

9

The Power of Culture Change

14

The Meaning of Organizational Culture

18

Levels of Analysis

21

Caveats

23

2. The Organizational Culture Assessment Instrument 27

Instructions for Diagnosing Organizational Culture 28

Scoring the OCAI

33

3. The Competing Values Framework

35

The Value of Frameworks

35

Development of the Competing Values Framework

38

The Four Major Culture Types

41

v

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vi CO N T E N TS

Applicability of the Competing Values Model

51

Total Quality Management

56

Human Resource Management Roles

58

Corporate Missions and Visions

60

Culture Change over Time

64

Culture Change in a Mature Organization

68

Summary

70

4. Constructing an Organizational Culture Profi le 73

Plotting a Profi le

73

Interpreting the Culture Profi les

80

Summary

94

5. Using the Framework to Diagnose and Change Organizational Culture

95

Planning for Culture Change: An Example

97

Steps for Designing an Organizational Culture

Change Process

101

Supplementing the OCAI Methodology

121

6. Individual Change as a Key to Culture Change 135

Critical Management Skills

136

Personal Management Skills Profi le

141

Personal Improvement Agendas

151

7. A Condensed Formula for Organizational

Culture Change

159

Diagnosis

160

Interpretation

161

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CO N T E N TS vii

Implementation

162

Summary

163

Appendix A: Organizational Culture Assessment 165

Instrument: Defi nition, Dimensions,

Reliability, and Validity

Appendix B: Psychometric Analyses of the

185

Management Skills Assessment

Instrument

Appendix C: Hints for Initiating Organizational 209

Culture Change in Each Quadrant

Appendix D: Suggestions for Improving Personal 221

Management

Competencies

Appendix E: Forms for Plotting Profi les

247

References and Suggested Reading

253

Index 261

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Preface

This book was written to help you diagnose and initiate change in organizational culture, whether you are a manager, teacher, consultant, or change agent. We were motivated to write this book because of our own observation that organizations often fail in their change and improvement efforts because of their inability to bring about culture change. We were also motivated because of our conviction that the Competing Values Framework can be effectively applied to several important aspects of organizational and personal performance. We know of consulting fi rms in several countries that have adopted the framework as a key part of their services. And we know of business, government, and educational organizations that have dramatically improved their performance as a result of applying the processes and approaches explained in the book, as well as individual managers who have become more effective by personalizing the principles we discuss.

Of course, we don ’ t claim to have found a silver bullet or a panacea for all organizational and managerial problems. Rather, we have written the book to share a set of tools and procedures that our own empirical research and consulting experiences have found to be useful in assisting with cultural and personal change in organizations.

This book will be most useful to (1) consultants and change agents charged with helping organizations and managers implement change and with making sense of their own culture; (2) teachers interested in helping students understand organizational culture, the change process, and the power of theoretical ix

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x P R E FAC E

frameworks in guiding change efforts; and (3) managers who are interested in identifying ways to effectively lead a culture change effort while fi nding ways to match their personal competencies and capabilities with the demands of the organization ’ s future environment. This book therefore may be appropriate for college classrooms, training and development centers, executives

’

bookshelves, and the conference tables around which employees meet to participate in the culture change process.

This book offers you three contributions: (1) validated instruments for diagnosing organizational culture and management competency, (2) a theoretical framework for understanding organizational culture, and (3) a systematic strategy for changing organizational culture and personal behavior. It is intended to be a workbook in the sense that you can complete the instruments and plot your own culture profi le in the book itself, and you can also use it as a resource for leading a culture change process. The management competency assessment instrument also helps facilitate personal change in support of the desired culture change. The book can serve as well as an information source for explaining a robust framework of culture types. This framework is probably the most frequently applied framework in the world for assessing culture, and it has proved to be very useful to a variety of companies in clarifying the culture change process as well as instigating signifi cant managerial leadership improvement.

In Chapter One, we discuss the importance of understanding organizational culture and its central place in facilitating or inhibiting organizational improvement efforts. We illustrate how culture change can foster dramatic improvement in organizational effectiveness — or be the major obstacle that keeps organizations from fulfi lling their objectives.

In Chapter Two, we provide the instrument for diagnosing organizational culture and instructions for how to complete and score it. This instrument, the Organizational Culture Assessment Instrument (OCAI) produces an overall organizational culture profi le. Six dimensions of organizational culture fpref.indd x

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P R E FAC E xi

are assessed. The dimensions are based on a theoretical framework of how organizations work and the kinds of values on which their cultures are founded. The OCAI identifi es what the current organizational culture is like, as well as what the organization ’ s preferred or future culture should be like.

Chapter Three provides a more thorough explanation of the theoretical framework on which the OCAI is based. This framework — the Competing Values Framework — explains the underlying value orientations that characterize organizations.

These value orientations are usually competing or contradictory to one another. The chapter explains how these values, and the organizational cultures that emerge from them, change over time and how the framework is applicable for making sense of a variety of organizational phenomena, including structure, quality, leadership, and management skills.

Chapter Four contains a step - by - step process for producing an organizational culture profi le, identifying the ways in which the organization

’

s culture should change, and formulating a

strategy for accomplishing that change. Information about the cultures of almost one thousand organizations is provided for comparison purposes.

Chapter Five provides a nine - step methodology for guiding a culture change strategy. Also presented are examples of how several different organizations used the OCAI to diagnose their current and preferred organizational cultures. We illustrate how the organizations designed a strategy to change their current culture to better match their preferred culture. These examples and the methodology provide systematic guidelines to managers

and change agents who are charged with changing their own organization ’ s culture.

Chapter Six focuses on the personal change needed to support and facilitate culture change. It explains critical management competencies that are typical of effective managers, and it provides a methodology for helping managers develop a personal improvement agenda. Included is a diagnostic instrument that fpref.indd xi

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xii P R E FAC E

has been used with managers in more than a thousand organizations worldwide. Use of the diagnostic instrument is an important element in aligning managerial competencies with desired culture change.

Chapter Seven summarizes the key points in the book and provides a condensed summary formula to guide culture change efforts.

We provide fi ve appendixes. Appendix A contains a more rigorous and scientifi cally based discussion of the OCAI and the Competing Values Framework. Its intent is to provide researchers and organizational scholars with the evidence they may require in order to use this instrument to study organizational cultures and culture change. Evidence for the validity and reliability of the OCAI is provided, as well as a discussion of cultural defi nitions and the powerful impact of cultural change on effectiveness. This material may be of greater interest to researchers and organizational scholars than to managers and change agents.

Appendix B provides the Management Skills Assessment Instrument (MSAI), which helps managers identify the key competencies they will need to develop or improve in order to foster organizational culture change. A discussion of the instrument ’ s validity and usefulness precedes the presentation of the questions themselves. Information is provided for obtaining scoring and feedback reports for managers who are involved in the culture change effort as part of the strategy to align management competencies with the organizational culture change initiative.

Appendix C provides suggestions for initiating culture change in each of four types of cultures. These suggestions are provided as thought starters and idea generators when extra help is needed.

They have come from managers and change agents who have engaged in the culture change process described in this book.

Appendix D provides lists of suggestions for improving management skills and competencies associated with the MSAI.

These suggestions were generated by managers who have successfully implemented personal change efforts in improving their own managerial competencies.

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P R E FAC E xiii

Appendix E contains some extra plotting forms and profi le forms to use in culture change initiatives.

This third edition provides updated examples of organizations that have experienced successful culture change, as well as descriptions of interventions that have helped produce culture change. We also have provided updated comparison statistics based on our continuing data

-

gathering activities using the

OCAI and the MSAI. Approximately 100,000 respondents are now available in the reported data set. Particular industry culture profi les have been included in case readers desire to compare their own organization ’ s culture profi le to an industry average. Our explanation of the process for leading a culture change effort has also been refi ned somewhat. This is based on recent intervention and research projects, so that the steps described in leading a culture change effort are now more tightly aligned with the most effective change practice.

■ ■ ■

January 2011

Kim S. Cameron

Ann Arbor, Michigan

Robert E. Quinn

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Acknowledgments

We have been educated and informed by many colleagues in our work on organizational culture over the years. In particular, Jeff De Graff, Robert Hooijberg, and Frank Petrock have helped us think through the culture change methodology. Several of our colleagues have conducted insightful and informative research on our framework, including Wayne Brockbank, Lee Collett, Dan Denison, Susan Faerman, Sarah Freeman, Jack Krackower, Katherine Lawrence, Trevor Leutscher, Michael McGrath, Carlos Mora, John Rohrbaugh, Gretchen Spreitzer, Michael Thompson, David Ulrich, Arthur Yeung, and Ray Zammuto. Outstanding insights and suggestions were provided on previous editions of the book manuscript by Dick Beckhard, Ed Schein, and Jon Van Maanen, and helpful reviews by Peter Frost, Tom Gregoire, and Deone Zell. Particular thanks are due to our editor, Kathe Sweeney at Jossey - Bass, for her continued support and friendship, and to a competent support team led by Mary Garrett at Jossey - Bass. Of course, although we would like to blame these folks for any mistakes, oversights, or wrong - headed thinking that might remain in this book, we accept responsibility for it. They have done their best with us.

Most important, we acknowledge and thank our sweethearts, Melinda and Delsa, and our children, Katrina Cameron Powley, Tiara Cameron Blodgett, Asher Cameron, Cheyenne Cameron Robertson, Brittany Cameron Gillingham, Austin Cameron, and Cam Cameron, as well as Shauri Quinn, Ryan Quinn, Shawn Quinn, Kristin Quinn Ellis, Travis Quinn, and Garrett Quinn.

Their love of one another and of us has created a culture that we never want to change.

xv

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The Authors

Kim S. Cameron is the William Russell Kelly Professor of management and organization in the Ross School of Business at the University of Michigan and professor of higher education in the School of Education at the University of Michigan. He has served as dean and Albert J. Weatherhead Professor of Management in the Weatherhead School of Management at Case Western Reserve University, as associate dean and Ford Motor Co./Richard E. Cook Professor in the Marriott School of Management at Brigham Young University, and as a department chair and director of several executive education programs at the University of Michigan. He also served on the faculties of the University of Wisconsin - Madison and Ricks College. He organized and directed the Organizational Studies Division of the National Center for Higher Education Management Systems in Boulder, Colorado.

Cameron

’

s past research on organizational virtuousness, downsizing, effectiveness, culture, and the development of leadership excellence has been published in more than 120

articles and 14 books. The most recent books include Positive Organizational Scholarship (Berrett - Koehler, 2003), Leading with Values

(Cambridge University Press, 2006),

Competing Values

Leadership (Elgar, 2006), Making the Impossible Possible (Berrett -

Koehler, 2006), The Virtuous Organization (World Scientifi c,

2008),

Positive Leadership (Berrett - Koehler, 2008), Developing Management Skills

(7th edition, Prentice Hall, 2010), and

Organizational Effectiveness (Elgar, 2010). His current research is on the positive dynamics in organizations that lead to spectacular xvii

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xviii T H E AU T H O R S

performance. Specifi cally, he has been funded to study virtuousness in organizations and its relationship to performance.

Cameron received his bachelor of science and master of science degrees from Brigham Young University and his master of arts and doctoral degrees from Yale University. He served on the National Research Council, was president of Bay Asset Funding Corporation, and was a Fulbright Distinguished Scholar. He is a graduate of Leadership Cleveland Class of 2000 and a recipient of the Organizational Behavior Teaching Society ’ s Outstanding Educator award. He currently consults with a variety of business, government, and educational organizations in North America, South America, Asia, Europe, and Africa.

He is married to the former Melinda Cummings and has seven children.

■ ■ ■

Robert E. Quinn holds the Margaret Elliot Tracey Collegiate Professorship at the University of Michigan and serves on the organization and management faculty in the Ross School of Business at the University of Michigan. He is one of the cofounders of the Center for Positive Organizational Scholarship.

Quinn ’ s research and teaching interests focus on organizational change and effectiveness. He has published fourteen books on these subjects.

He is particularly known for his work on the Competing Values Framework, recognized as one of the forty most important models in the history of business. Using his approach, researchers have generated numerous books and articles to clarify complex dynamics surrounding topics in many disciplines. Practitioners across all sectors and in many organizations have used his work to transform both culture and practice.

Furthermore, thousands of managers have trained in his methods at the University of Michigan and through the use of his text-books. He has personally assisted numerous large organizations in the process of change.

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T H E AU T H O R S xix

His B.S. and M.S. degrees were obtained from Brigham Young University and his Ph.D. from the University of Cincinnati. He and his wife, Delsa, have six children: Shauri, Ryan, Shawn, Kristin, Travis, and Garrett.

In recent years, Quinn has completed a trilogy of books on personal and organizational transformation: the best - seller Deep Change: Discovering the Leader Within (1996), Change the World: How Ordinary People Can Accomplish Extraordinary Results (2000), and Building the Bridge as You Walk on It: A Guide to Change (2004). His most recent book, Lift: How to Become a Positive Force in Any Situation (2009), was coauthored with his son Ryan. At the Center for Positive Organizational Scholarship, he is currently working on questions concerning extraordinary performance.

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1

AN INTRODUCTION TO CHANGING

ORGANIZATIONAL CULTURE

No organization in the twenty - fi rst century would boast about its constancy, sameness, or status quo compared to ten years ago.

Stability is interpreted more often as stagnation than steadiness, and organizations that are not in the business of change and transition are generally viewed as recalcitrant. The frightening uncertainty that traditionally accompanied major organizational change has been superseded by the frightening uncertainty now associated with staying the same.

The father of modern management, Peter Drucker, concluded that “ we are in one of those great historical periods that occur every 200 or 300 years when people don

’

t understand

the world anymore, and the past is not suffi cient to explain the future ” (quoted in Childress and Senn, 1995, p. 3) Unremitting, unpredictable, and sometimes alarming change makes it diffi cult for any organization or manager to stay current, accurately predict the future, and maintain constancy of direction. The failure rate of most planned organizational change initiatives is dramatic. It is well known, for example, that as many as three -

quarters of reengineering, total quality management (TQM), strategic planning, and downsizing efforts have failed entirely or have created problems serious enough that the survival of the organization was threatened (Cameron, 1997). What is most interesting about these failures, however, is the reported reasons for their lack of success. Several studies reported that the most frequently cited reason given for failure was a neglect of 1

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2 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

the organization ’ s culture. In other words, failure to change the organization ’ s culture doomed the other kinds of organizational changes that were initiated (Caldwell, 1994; CSC Index, 1994; Gross, Pascale, and Athos, 1993; Kotter and Heskett, 1992).

Our purpose in this book is not to offer one more panacea for coping with our turbulent times or to introduce another management fad. We agree with Tom Peters that in the current high - velocity environment, “ If you ’ re not confused, you ’ re not paying attention. ” Confusion abounds, as do prescriptions and proposed panaceas. Instead, our intent in this book is both more modest and, we believe, potentially more helpful. The book provides a framework, a sense - making tool, a set of systematic steps, and a methodology for helping managers and their organizations adapt to the demands of the environment. It focuses less on the right answers than it does on the methods and mechanisms available to help managers change the most fundamental elements of their organizations. It provides a way for managers almost anywhere in the hierarchy of an organization to guide the change process at the most basic level — the cultural level.

It provides a systematic strategy for internal or external change agents to facilitate fundamental change that can then support and supplement other kinds of change initiatives.

The Need to Manage Organizational Culture

Most of the scholarly literature argues that successful companies — those with sustained profi tability and above - normal fi nancial returns — are characterized by certain well - defi ned conditions (originally identifi ed by Porter, 1980; Barney, 1991). At least six such conditions are believed to be crucial.

The fi rst is the presence of high barriers to entry. When other organizations face diffi cult obstacles to engaging in the same business as your organization — for example, high costs, special technology, or proprietary knowledge — few, if any, competitors will exist. Fewer competitors means more revenues for your fi rm.

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A N I N T R O D U C T I O N TO C H A N G I N G O R GA N I Z AT I O N A L C U LT U R E 3

A second condition is nonsubstitutable products. When other organizations cannot duplicate your fi rm ’ s product or service and no alternatives exist — for example, you are the sole supplier of a product or service — it stands to reason that revenues are likely to be higher. Similarly, if your product or service is inimitable, or diffi cult for others to imitate or duplicate, you will have fewer competitors and therefore more revenues.

Third, a large market share contributes to success by allowing your fi rm to capitalize on economies of scale and effi ciencies.

The biggest player in a market can negotiate concessions, sell at a discount, vertically integrate, or even purchase smaller competitors, thereby generating more revenues.

A fourth condition is low levels of bargaining power for buy-ers. For example, if purchasers of your fi rm ’ s products become dependent on your company because they have no alternative sources, higher revenues are an obvious result. If I can get natural gas from only one source, I am dependent on whatever price the supplier decides to charge.

Fifth, suppliers have low levels of bargaining power. When suppliers, similar to customers, become dependent on your company because they have no alternative, you will have higher levels of fi nancial returns. They must sell to you, making it possible for your fi rm to negotiate favorable prices and time schedules, higher levels of quality, or more proprietary features.

A sixth condition is rivalry among competitors. Rivalry helps defl ect attention away from head

-

to

-

head competition

with your company. Competitors struggle against one another instead of targeting your fi rm as the central focus of attack.

Equally important, stiff competition is likely to raise the standards of performance in the entire industry. Incentives to improve are a product of rigorous competition (see Porter, 1980; Barney, 1991).

Unquestionably, these are desirable features that clearly should lead to fi nancial success. They seem pretty much common sense. However, what is remarkable is that many of the ch001.indd 3

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4 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

most successful U.S. fi rms in the past thirty years have had none of these competitive advantages. The top performers in the past three decades — those who literally blew away the competition in fi nancial returns — were not the recipients of any of the so -

called prerequisites for success. These highly successful fi rms, taken from Money magazine ’ s list of the best - performing stocks between 1972 and 2002, include Southwest Airlines (annual average return of 25.99 percent), Walmart (annual average return of 25.97 percent), Kansas City Southern (annual average return of 25.61 percent), Walgreen (annual average return of 23.72 percent), Comcast (annual average return of 21.99 percent), and Kroger (annual average return of 21.16 percent).

Think of it. If you were going to start a business and wanted to make a killing, the markets you would most likely avoid are airlines, discount retailing, transportation, media distribution, and groceries. The list of industries represented by these highly successful fi rms looks like an impending disaster for new entrants: massive competition, horrendous losses, widespread bankruptcy, virtually no barriers to entry, little unique technology, and many substitute products and services. None of these fi rms entered the industry with a leadership position in market share. Yet they outperformed all rivals for that thirty - year period, even with no special competitive advantages.

More recently, other examples of highly successful fi rms have also defi ed the traditional competitive advantage prescriptions. Apple, a hairbreadth away from bankruptcy as recently as 1998, is now one of the fi ve most valuable fi rms in the world and has surpassed Microsoft in fi nancial value. Apple took on a marketplace dominated by well - established and highly competitive companies such as Microsoft, Motorola, Nokia, IBM, and Dell without any of the competitive advantages touted to predict successes. Similarly, Pixar, an animation studio, confronted a marketplace long dominated by Disney, and in its less - than -

thirty - year history, produced eleven hit movies out of eleven attempts. This record is simply unheard of in the industry.

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A N I N T R O D U C T I O N TO C H A N G I N G O R GA N I Z AT I O N A L C U LT U R E 5

Every fi lm that Pixar has produced has been nominated for an Academy Award, and Pixar has won the award about three -

quarters of the time.

What differentiates these extraordinarily successful fi rms from others? How have they been able to make it when others have failed? How did Walmart take on Sears and Kmart — the two largest retailers in the world — and, fi guratively speaking, eat their lunch? While Walmart prospered, its largest rivals were forced to sell off divisions, replace CEOs (more than once), downsize dramatically, and close stores wholesale. How did Southwest Airlines thrive when several of its competitors went belly

-

up (remember Eastern, Pan Am, Texas Air,

PeopleExpress)? How did Apple and Pixar successfully compete in markets so dominated by competitors — Microsoft in Apple ’ s case and Disney in Pixar ’ s case — that no one gave them a shot at success? Yet both Apple and Pixar have dominated their markets and achieved outcomes no one could have dreamed of less than twenty years ago.

The key ingredient in each case is something less tangible, less blatant, but more powerful than the market factors listed earlier. The major distinguishing feature in these companies —

their most important competitive advantage, the most powerful factor they all highlight as a key ingredient in their success — is their organizational culture.

The sustained success of these fi rms has had less to do with market forces than with company values, less to do with competitive positioning than with personal beliefs, and less to do with resource advantages than with vision. In fact, it is diffi cult to name even a single highly successful company, one that is a recognized leader in its industry, that does not have a distinctive, readily identifi able organizational culture. Name the most successful fi rms you know today, from large behemoths like Coca -

Cola, Disney, General Electric, Intel, McDonald ’ s, Microsoft, Rubbermaid, Sony, and Toyota, to small entrepreneurial start -

ups. Virtually every leading fi rm you can name, small or large, ch001.indd 5

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6 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

has developed a distinctive culture that its employees can clearly identify. This culture is sometimes created by the initial founder of the fi rm (such as Walt Disney). Sometimes it emerges over time as an organization encounters and overcomes challenges and obstacles in its environment (as at Coca - Cola). Sometimes it is developed consciously by management teams that decide to improve their company ’ s performance in systematic ways (as did Google). Simply stated, successful companies have developed something special that supersedes corporate strategy, market presence, and technological advantages. Although strategy, market presence, and technology are clearly important, highly successful fi rms have capitalized on the power that resides in developing and managing a unique corporate culture. This power abides in the ability of a strong, unique culture to reduce collective uncertainties (that is, facilitate a common interpretation system for members), create social order (make clear to members what is expected), create continuity (perpetuate key values and norms across generations of members), create a collective identity and commitment (bind members together), and elucidate a vision of the future (energize forward movement) (see Trice and Beyer, 1993).

Most organizational scholars and observers now recognize that organizational culture has a powerful effect on the performance and long - term effectiveness of organizations. Empirical research has produced an impressive array of fi ndings demonstrating the importance of culture to enhancing organizational performance (for reviews, see Cameron and Ettington, 1988; Denison, 1990; Trice and Beyer, 1993).

Kotter and Heskett (1992) interviewed seventy - fi ve highly regarded fi nancial analysts whose job is to closely follow certain industries and corporations. Each analyst compared the performance of twelve highly successful fi rms to ten lower

-

performing fi rms. Although analysts are stereotyped as focusing almost exclusively on hard fi nancial data, only one of the seventy - fi ve indicated that culture had little or no impact on ch001.indd 6

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A N I N T R O D U C T I O N TO C H A N G I N G O R GA N I Z AT I O N A L C U LT U R E 7

fi rm performance. All acknowledged culture as a critical factor in long - term fi nancial success. In Appendix A, we summarize several scientifi c studies that report a positive relationship between dimensions of organizational culture and organizational effectiveness. For those interested in empirical evidence that supports the assessment procedures and culture change methodology explained in this book, Appendix A will be a helpful review of the academic literature.

In addition to organization

-

level effects, the impact of

organizational culture on individuals (employee morale, commitment, productivity, physical health, emotional well - being) is also well documented (for a review, see Kozlowski, Chao, Smith, and Hedlund, 1993). With health care costs still skyrocketing, burnout at an all - time high, erosion of employee loyalty to fi rms costing millions of dollars a year in replacement and retraining, organizational secrets lost due to sabotage and defections, and lawsuits and other forms of retribution by disaffected employees, the impact of an organization ’ s underlying culture on individuals is also an important area of concern. Moreover, we explain later in the book that culture change, at its root, is intimately tied to individual change. Unless managers are willing to commit to personal change, the organization ’ s culture will remain recalcitrant.

Our main focus in this book is on helping managers, change agents, and scholars facilitate and manage organizational culture change. Our purpose is to help individuals adopt effective ways of diagnosing and changing culture in order to enhance organizational performance. We provide a framework as well as a methodology for implementing this change process, and we integrate a model of individual - level change as a way to foster cultural transformation and align personal managerial behavior with the culture change. Since culture is such a crucial factor in the long - term effectiveness of organizations, it is imperative that the individuals charged with studying or managing organizational culture be able to measure key dimensions of culture, ch001.indd 7

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8 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

develop a strategy for changing it, and begin an implementation process. This book helps accomplish those aims.

We begin by discussing the critical need for culture change in most organizations. Frequent and chaotic vacillations in the external environment create the risk that the existing organizational culture will inhibit rather than contribute to future corporate success. We also briefl y address the meaning of the term organizational culture

. To understand how culture change can boost organizational performance, it is important that we make clear what is and isn ’ t culture. All of this establishes a groundwork for introducing our framework of the core dimensions of organizational culture.

Along with that framework, we introduce an instrument and a method for diagnosing and initiating cultural change, and we supplement that with a personal management competency assessment instrument and improvement tool that is congruent with the framework. We provide some examples of companies that have successfully implemented our methodology, and we provide some practical hints for how others might successfully implement culture change.

This book, in other words, serves as both a workbook and a source guide. It is a workbook in the sense that it assists managers and change agents in working through a systematic culture diagnosis and change effort. It helps profi le the current state of organizational culture and a preferred culture for the future, and it outlines a process for moving from the current to the preferred state. It also links a personal change methodology to an organizational change methodology.

The book serves as a source guide in the sense that it helps explain the core dimensions of culture and presents a theoretical framework for understanding culture forms. That is, it explains what to look for when initiating culture change and the ways in which individual change and organizational change are linked.

For individuals interested in examining the validity of this approach to culture change, a summary of scientifi c evidence is presented in Appendixes A and B.

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The Need for Culture Change

Change in organizations is pervasive because of the degree and rapidity of change in the external environment. The conditions in which organizations operate demand a response without which organizational demise is a frequent result. Of the largest one hundred companies at the beginning of the 1900s, for example, only sixteen are still in existence. Of the fi rms on Fortune magazine ’ s fi rst list of the fi ve hundred biggest companies, only twenty - nine fi rms would still be included. During the past decade, 46 percent of the Fortune 500 dropped off the list.

If you were to guess which country possesses the following characteristics, which country would you select: the richest country in the world in per capita income, having built the largest military, the acknowledged center of world business and fi nance, possessing the most developed education system, the world ’ s acknowledged leader in innovation and invention, provides the world ’ s standard of values, and has developed the highest standard of living? Surprisingly, the answer is England in the year 1900. Changes in the twentieth and twenty - fi rst centuries, of course, have been dramatic.

These dramatic changes have affected almost every sector of the world. For example, the top ten in - demand jobs in 2010 did not exist in 2004. The implication in education is that we are currently preparing students for jobs that don ’ t yet exist, to use technologies that have not been invented, in order to solve problems we don ’ t even know are problems yet. The amount of new technical information currently doubles in less than two years.

This means that for students in higher education institutions, at least half of what they learn will be outdated in two years, and the remaining half will be divided by two again before gradua-tion. The U.S. Department of Labor estimates that today ’ s learn-ers will have held ten to fourteen jobs by the age of thirty - eight.

More than six thousand business books are published per month, and more than three thousand total new books are published every day. (The average book, however, sells fewer ch001.indd 9

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10 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

and fewer copies.) Predictions are that by 2013, a supercom-puter will be built that exceeds the computational capability of the human brain, and by 2023, a readily available computer that costs a mere one thousand dollars will exceed the capabilities of the human brain. The implication is that in less than a decade, the possibility exists that a computer could invent something that a human being cannot even comprehend.

Moreover, it is predicted that by 2049, a computer that sells for one thousand dollars will exceed the computational capabilities of the entire human race.

The rate of technological change associated with this information explosion has created an environment intolerant of the status quo. Today ’ s average wristwatch contains more computing power than existed in the entire world before 1960. The technology currently exists to put the equivalent of a full

-

size computer in a wristwatch or to inject the equivalent of a laptop computer into the bloodstream. The newest computers are relying on etchings onto molecules instead of silicone wafers.

The mapping of the human genome is probably the greatest source for change, for not only can a banana now be changed into an agent to inoculate people against malaria, but new organ development and physiological regulations promise to dramatically alter people ’ s lifestyles. Over a hundred animals have been patented to date, and 4 million new patent applications are fi led each year related to bioengineering (Enriquez, 2000).

Almost no one dares predict the changes that will occur in the next ten years. Moreover, not only is change ubiquitous and unpredictable, but almost everyone assumes that its velocity will increase exponentially (Cameron, 2003; Quinn, 2000). Such rapid and dramatic change implies that no organization can remain the same for long and survive. The current challenge, therefore, is not to determine whether to change but how to change to increase organizational effectiveness. The demise of some of the Fortune 500 companies undoubtedly resulted from slow, laggard, or wrong - headed change efforts.

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For instance, the three most common organizational change initiatives implemented in the last two decades are TQM initiatives, downsizing initiatives, and reengineering initiatives (Cameron, 1997). Organizations that have implemented quality initiatives in order to enhance effectiveness, however, have by and large fallen short. Rath and Strong (a consulting fi rm) surveyed Fortune 500 companies and found that only 20 percent reported having achieved their quality objectives, and over 40

percent indicated that their quality initiatives were a complete fl op. A study of thirty quality programs by McKinsey (another consulting fi rm) found that two - thirds had stalled, fallen short, or failed. And Ernst and Young ’ s study of 584 companies in four industries (autos, banks, computers, and health care) in the United States, Japan, Germany, and Canada found that most fi rms had not successfully implemented their total quality practices. Most fi rms labeled TQM a failure (see Cameron, 1997, for details of various studies, including those mentioned here).

Similarly, nearly every organization of moderate size or larger has engaged in downsizing in the past two decades. Downsizing has been another attempt to improve productivity, effi ciency, competitiveness, and effectiveness. Unfortunately, the stock prices of fi rms that downsize actually lag the industry average a decade later. A survey of corporate executives in six industrial-ized countries found that less than half had achieved their cost -

cutting goals and even fewer met operating objectives such as improved productivity. Another survey found that 74 percent of senior managers in downsized companies said that morale, trust, and productivity suffered after downsizing, and half of the 1,468

fi rms in still another survey indicated that productivity deteriorated after downsizing. Almost three - quarters of fi rms in another study were found to be worse off in the long term after downsizing than they were before. A majority of organizations that downsized in a fourth survey failed to achieve desired results, with only 9 percent reporting an improvement in quality.

These outcomes led one editorialist to accuse organizations of ch001.indd 11

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12 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

“ dumbsizing ” instead of downsizing and another writer to conclude that “ downsizing, as commonly practiced, is a dud ” (see Cameron, 1997, for complete references).

A third common approach to enhancing organizational performance has been reengineering — the attempt to completely redesign the processes and procedures in an organization. Similar to TQM and downsizing initiatives, however, evidence suggests that this approach to change also has had a checkered success record. A survey was conducted of reengineering projects by the consulting fi rm that invented the reengineering change process (CSC Index); in all, 497 companies in the United States and another 1,245 companies in Europe were polled. The results showed that 69 percent of the fi rms in the United States and 75 percent of the fi rms in Europe had engaged in at least one reengineering project. Unfortunately, 85 percent of those fi rms reported little or no gain from their effort. Less than half, for example, achieved any change in market share, one of the primary goals.

The authors concluded that reengineering was not enough to achieve desirable change. It had to be integrated with an overall approach to changing an organization ’ s culture. In other words, the failure of reengineering (as well as TQM and downsizing) occurred in most cases because the culture of the organization remained the same. The procedure was treated as a technique or program of change, not as a fundamental shift in the organization ’ s direction, values, and culture.

The point of these examples is that without another kind of fundamental change, namely, a change in organizational culture, there is little hope of enduring improvement in organizational performance. Although the tools and techniques may be present and the change strategy implemented with vigor, many efforts to improve organizational performance fail because the fundamental culture of the organization — values, ways of thinking, managerial styles, paradigms, approaches to problem solving — remains the same.

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Extensive evidence of this fact has emerged from empirical studies conducted in more than one hundred organizations that had engaged in TQM and downsizing as strategies for enhancing effectiveness (Cameron, 1995, 1998; Cameron, Bright, and Caza, 2004; Cameron, Freeman, and Mishra, 1991). The results of those studies were unequivocal: the successful implementation of both TQM and downsizing programs, as well as the resulting effectiveness of the organizations

’

performance,

depended on having the improvement strategies embedded in a culture change. When TQM and downsizing were implemented independent of a culture change, they were unsuccessful. When the culture of these organizations was an explicit target of change, so that the TQM or downsizing initiatives were embedded in an overall culture change effort, they were successful.

Organizational effectiveness increased. Culture change was key.

This dependence of organizational improvement on culture change is due to the fact that when the values, orientations, defi nitions, and goals stay constant — even when procedures and strategies are altered — organizations return quickly to the status quo. The same is true for individuals. Personality types, personal styles, and behavioral habits rarely change signifi cantly, despite programs to induce change such as diets, exercise regimens, or motivational seminars. Without an alteration of the fundamental goals, values, and expectations of organizations or individuals, change remains superfi cial and of short duration (see Quinn, 1996).

Failed attempts to change often produce cynicism, frustration, loss of trust, and deterioration in morale among organization members. As our research has shown, organizations may be worse off than if the change strategy had not been attempted in the fi rst place. Modifying organizational culture, in other words, is a key to the successful implementation of major improvement strategies (TQM, downsizing, reengineering) as well as adaptation to the increasing turbulent environment faced by modern organizations.

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14 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

The Power of Culture Change

Consider just one case of a General Motors auto assembly plant in Fremont, California. In the 1950s, General Motors had embarked on what was referred to as a “ sunbelt strategy ” : plants were built in the southern and western states. Because these are all “ right - to - work ” states (without unions), the United Auto Workers (UAW) viewed this as a union - avoidance move on the part of the company. Ultimately not only were the new GM

plants organized by the UAW, but they became among the most hostile, confl ict - ridden plants in the entire corporation.

Particularly troublesome was the plant in Fremont, California, where the Chevrolet Nova was assembled. It was a huge facility with several million square feet under one roof.

By 1982, the plant was operating at a disastrously low level.

Absenteeism averaged 20 percent per year, and approximately fi ve thousand grievances were fi led each year by employees at the plant — the same as the total number of workers. This trans-lates to about twenty - one formally fi led grievances each working day! More than two thousand of those grievances remained unresolved. Three or four times each year, people just walked off the job in a wildcat strike. The costs of assembling the car were 30 percent above those of GM ’ s Japanese competitors, sales were trending downward, and ratings of both quality and productivity ranked the Fremont plant the worst in the company. Moreover, customer satisfaction with the Chevy Nova had hit rock bottom.

A variety of improvement programs had been attempted —

quality circles, employee relations initiatives, statistical process control, new incentive systems, tighter controls, and downsizing, to name a few. Nothing worked. Quality, productivity, and satisfaction levels remained abysmal. Of course, it doesn ’ t take a rocket scientist to fi gure out that the company could not afford to continue operating at that level of performance. The reputation of the entire corporation and all its divisions at that time (Cadillac, Buick, Oldsmobile, Pontiac, Chevrolet, and GMC) ch001.indd 14

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was being harmed by the poor - quality product, the cost of simply keeping the plant running was overly burdensome, and management had nothing but grief from this group of employees. The decision was made to close the plant.

Then GM did something interesting. It approached its best competitor, Toyota, and offered to design and build a car together. GM was losing market share to Toyota, the Toyota production system was generally regarded as the best in the world, and GM was having a diffi cult time fi guring out how to fi x its disastrous performance record, especially with the shuttered Fremont plant.

Toyota jumped at the chance. After all, GM was the world ’ s largest company with the world ’ s largest supplier and dealer networks, and it was a chance for Toyota to establish a fi rm foot-ing on U.S. soil. GM offered to use the Fremont facility, but said the plant was not to be remodeled and old equipment had to be used. Toyota said, “ Fine. ” GM indicated that because of the labor agreement, the joint venture couldn ’ t hire just anyone. UAW workers had to be hired fi rst, and they would come back on the basis of seniority. The oldest and most recalcitrant employees, the ones who had complained about management the longest, were given fi rst crack at jobs. Toyota said, “ Fine. ”

Toyota had just one request, and that was to allow Toyota managers, not GM managers, to run the place. GM said, “ Fine. ”

Approximately a year and a half after being shuttered, the plant was reopened. The name was changed to NUMMI — New United Motors Manufacturing Incorporated. For the fi rst two years, the Chevy Nova was produced; then it was phased out and replaced by the Geo Prism and the Toyota Corolla. Table 1.1

shows the performance data for the Fremont plant and the NUMMI plant after one year of operation.

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Table 1.1 Comparison of GM ’ s Fremont and NUMMI Plants Before Closure

After Closure

GM Fremont Plant

GM NUMMI Plant

Employees

5,000

2,500

Absenteeism

20 percent

2 percent

Unresolved grievances

2,000

0

Total annual grievances

5,000

2

Wildcat strikes

3 – 4

0

Product

Chevrolet Nova

Geo Prism; Toyota

Corolla

Assembly costs per car

30 percent above

Same as Japanese

Japanese

Productivity

Worst in GM

Double GM average

Quality

Worst in GM

Best in GM

Customer satisfaction

Worst in GM

Best in GM

produced in Japan, and productivity doubled the corporate average. Quality and customer satisfaction were the highest in the entire corporation. The NUMMI plant closed at the time GM fi led for corporate bankruptcy in 2009, but until then, the NUMMI experiment served as the quintessential example within the corporation of extraordinarily effective change.

How did the turnaround occur? What accounts for the dramatic improvement in performance? Multiple factors were involved, of course, but the best explanation of the most important factor can be illustrated by an interview with one of the production employees at NUMMI who had worked in the facility for more than twenty years. He was asked to describe the difference he experienced between the plant while it was managed by GM and the plant after the joint venture was formed.

This UAW member said that prior to the joint venture, he would go home at night smirking about the things he had thought up during the day to mess up the system. He ’ d leave ch001.indd 16

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his sandwich behind the door panel of a car, for example. “ A month later, the customer would be driving down the road and wouldn

’

t be able to fi gure out where that terrible smell was coming from. It would be my rotten sandwich in the door, ” he chuckled to himself. Or he would put loose screws in a compart-ment of the frame that was to be welded shut. People riding in the car would never be able to tell exactly where that rattle was coming from because it would reverberate throughout the entire car. “ They ’ ll never fi gure it out, ” he said.

“ Now, ” he commented, “ because the number of job classifi cations has been so dramatically reduced [from more than 150

to 8], we have all been allowed to have personal business cards and to make up our own job titles. The title I put on my card is ‘ Director of Welding Improvement. ’ ” His job was to monitor robots that spot - welded parts of the frame together. “ Now when I go to a San Francisco 49ers game or a Golden State Warriors game or a shopping mall, I look for Toyota Corollas in the park-ing lot. When I see one, I take out my business card and write on the back of it, ‘ I made your car. Any problems, call me. ’ I put it under the windshield wiper of the car. I do it because I feel personally responsible for those cars. ”

The difference between Fremont before closure and ten years later, at the time the interview was conducted, is a refl ection of an organizational culture change. It was a gut - level, values -

centered, in - the - bones change from viewing the world one way to viewing it entirely differently a decade later. Employees had simply adopted a different way to think about the company and their role in it. Higher levels of productivity, quality, effi ciency, and morale followed directly from this change in the fi rm ’ s culture.

A simple explanation for how NUMMI

’

s dramatic cul-

ture change occurred is impossible to explain in a page. Culture change involves multiple factors, is integrated with other types of change initiatives, and involves personal changes as well as organizational changes. Explaining how this process can be initiated and how successful culture change can be led, however, is ch001.indd 17

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precisely the purpose of this book. Organizational inertia exists in every system that mitigates against fundamental culture change, and the status quo is always the default option unless conscious and consistent culture change initiatives are implemented.

The Meaning of Organizational Culture

Although more than 150 defi nitions of culture have been identifi ed (Kluckhohn, Kroeber, and Meyer, 1952), the two main disciplinary foundations of organization culture are sociological (organizations have cultures) and anthropological (organizations are cultures). A review of the literature on culture in organization studies reveals that a majority of writers agree that the concept of culture refers to the taken - for - granted values, underlying assumptions, expectations, and defi nitions that characterize organizations and their members. That is, the functional, sociological perspective has come to predominate. Most discussions of organization culture (Cameron and Ettington, 1988; O ’ Reilly and Chatman, 1996; Schein, 2010) agree that culture is a socially constructed attribute of organizations that serves as the social glue binding an organization together.

It was not until the beginning of the 1980s that organizational scholars began paying serious attention to the concept of culture (for example, Ouchi, 1981; Pascale and Athos, 1981; Peters and Waterman, 1982; Deal and Kennedy, 1982). This is one of the few areas, in fact, where organizational scholars led practicing managers in identifying a crucial factor affecting organizational performance. In most instances, practice has led research, and scholars have focused mainly on documenting, explaining, and building models of organizational phenomena that were already being tried by management. Organizational culture, however, has been an area in which conceptual work and scholarship have provided guidance for managers as they have searched for ways to improve their organizations ’ effectiveness.

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The reason organizational culture was ignored as an important factor in accounting for organizational performance is that it encompasses the taken - for - granted values, underlying assumptions, expectations, collective memories, and defi nitions present in an organization. It represents “ how things are around here. ”

It refl ects the prevailing ideology that people carry inside their heads. It conveys a sense of identity to employees, provides unwritten and often unspoken guidelines for how to get along in the organization, and it helps stabilize the social system that they experience.

Unfortunately, people are unaware of their culture until it is challenged, until they experience a new culture, or until it is made overt and explicit through, for example, a framework or model. This is why culture was ignored for so long by managers and scholars. It is undetectable most of the time. Figure 1.1 , for example, illustrates the different levels and manifestations of culture, from the taken - for - granted and unobservable elements to the more overt and noticeable elements. At the most fundamental level, culture is manifest as the implicit assumptions that defi ne the human condition and its relationship to the environment. These assumptions are not recognized unless challenged by Figure 1.1 Elements of Organizational Culture Observable

Explicit

Behaviors

Artifacts

Conscious Contracts

and Norms

Implicit Assumptions

Unobservable

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incompatible or contradictory assumptions. (For example, most people did not wake up this morning making a conscious decision about which language to speak. Only when confronted with a different language or asked specifi c questions about their language do people become aware that language is one of their defi ning assumptions.)

From assumptions emerge contracts and norms. These are the rules and procedures that govern human interaction.

Policies in organizations, for example, emerge from assumptions about how to enable successful performance, how to coordinate work, and how to reward employees.

Artifacts are even more observable and overt. Artifacts are represented by the buildings in which we work, the clothes we wear, the sizes or shapes of our offi ces, and the arrangements of our furniture. They are also exemplifi ed by logos, themes, mission statements, formal goals, and the kinds of recognition that organizations use.

The most obvious manifestation of culture is the explicit behavior of members of the culture. In an organization, this is the way in which people interact, the amount of the “ whole self

”

invested in the organization, and the extent to which innovative or activity is tolerated or encouraged. This is often described as “ just the way things are around here. ” Changing culture involves addressing each of these various levels, as illustrated in the NUMMI example described earlier.

It is also important to note that the concept of organization culture is distinct from the concept of organization climate .

Climate consists of temporary attitudes, feelings, and perceptions of individuals (Schneider, 1990). Culture is an enduring, slow - to - change, core characteristic of organizations; because it is based on attitudes, climate can change quickly and dramatically.

Culture refers to implicit, often indiscernible aspects of organizations; climate refers to more overt, observable attributes of organizations. Culture includes core values and consensual interpretations about how things are; climate includes individualistic ch001.indd 20

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perspectives that are modifi ed frequently as situations change and new information is encountered. The approach to change in this chapter focuses on culture attributes rather than climate attributes. It considers the

“

links among cognitions, human

interactions, and tangible symbols or artifacts typifying an organization ” (Detert, Schroeder, and Mauriel, 2000, p. 853), or, in other words, “ the way things are ” in the organization rather than people ’ s transitory attitudes about them.

Levels of Analysis

Of course, there are many kinds or levels of culture that affect individual and organizational behavior. At the broadest level, a global culture, such as a world religion ’ s culture or the culture of the Far East, would be the highest level. Researchers such as Hofstede (1980), Aiken and Bacharach (1979), and Trompenaars (1992) have reported marked differences among continents and countries based on certain key dimensions. For example, national differences exist among countries on the basis of universalism versus particularism, individualism versus

collectivism, neu-

trality versus emotionality, specifi city versus diffuseness, focus on achievement versus ascription, focus on past versus present versus future, and an internal focus versus an external focus (Trompenaars, 1992).

At a less general level are subgroups such as gender - based cultures (distinctive ways in which men and women view the world, as documented in Martin, 1990, or in Cox ’ s 1991 work on differences between black and white cultures), occupational cultures (such as Van Maanen ’ s 1975 studies of police culture), regional cultures (such as Blauner ’ s 1964 work on regional and urban - rural cultures in the United States), and industry cultures (such as Gordon

’

s 1991 work on competitiveness, histori-

cal development, core technology, and customer requirements that affect industry cultures). Each culture is generally refl ected by unique language, symbols, rules, and ethnocentric feelings.

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22 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Still less broad is the culture of a single organization, the level at which this book is aimed. An organization ’ s culture is refl ected by what is valued, the dominant leadership styles, the language and symbols, the procedures and routines, and the defi nitions of success that make an organization unique.

Inside an organization, subunits such as functional departments, product groups, hierarchical levels, or even teams may also refl ect their own unique cultures. Diffi culties in coordinating and integrating processes or organizational activities, for example, are often a result of culture clashes among different subunits. For instance, it is common in many organizations to hear of confl icts between marketing and manufacturing or of disparaging comments about the human resource (HR) department or put - downs of the “ white coats ” in R & D. One reason is that each different unit often has developed its own perspective, its own set of values, its own culture. A variety of investigators have reported on the dysfunctions of subgroup culture clashes (Van Maanen and Barley, 1984, 1985; Jerimier, Slocum, Fry, and Gaines, 1991). It is easy to see how these cultural differences can fragment an organization and make high levels of effectiveness impossible to achieve. Emphasizing subunit cultural differences, in other words, can foster alienation and confl ict.

But it is important to keep in mind that each subunit in an organization also contains common elements typical of the entire organization. Similar to a hologram in which each unique element in the image contains the characteristics of the entire image in addition to its own identifying characteristics, subunit cultures also contain core elements of the entire organization ’ s culture in addition to their own unique elements (Alpert and Whetten, 1985). There is always an underlying glue that binds the organization together (Schein, 1985; O ’ Reilly, Chatman, and Caldwell, 1991). In assessing an organization ’ s culture, therefore, one can focus on the entire organization as the unit of analysis, or one can assess different subunit cultures, ch001.indd 22

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identify the common dominant attributes of the subunit cultures, and aggregate them. This combination can provide an approximation of the overall organizational culture.

In this book, we are interested primarily in helping managers identify ways in which their organization ’ s culture can be diagnosed and changed. The relevant level of cultural analysis, therefore, is the level at which change efforts are directed. This may be at the overall organization level, or it may be at the level of a subunit supervised by a manager. The target is the level at which culture change is required for organizational performance to improve.

Caveats

We do not claim that our framework or our methodology represents the one best or the one right way to diagnose and change organizational culture. 1 Doing so would be similar to claiming that one best way exists to design an organization, that one best leadership style exists, that one best method exists for measuring organizations, or that one best set of dimensions accounts for organizational success. None of these claims, of course, is reasonable. Other authors have proposed approaches to measuring organizational culture. Other frameworks have been proposed in the literature. A variety of underlying dimensions of culture have been put forward. Some authors have even denied that assessment and change of organizational culture are possible (Fitzgerald, 1988, is one). Although we review a sampling of alternative approaches in Chapter Three, our intent is not to provide an extensive review of the culture literature in this book. We have done so elsewhere (see Cameron and Ettington, 1988; Beyer and Cameron, 1997). Instead, we are advocating here an approach that has several important advantages to managers and change agents interested in diagnosing and changing culture, as well as to scholars interested in investigating organizational culture using quantitative methods.

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24 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Our approach to diagnosing and changing organizational culture offers six advantages:

• It is practical . It captures key dimensions of culture that have been found to make a difference in organizations ’

success.

• It is effi cient . The process of diagnosing and creating a strategy for change can be accomplished in a reasonable amount of time.

• It is involving . The steps in the process can include every member of the organization, but they especially involve all who have a responsibility to establish direction, reinforce values, and guide fundamental change.

• It is both quantitative and qualitative . The process relies on quantitative measurement of key cultural dimensions as well as qualitative methods including stories, incidents, and symbols that represent the immeasurable ambience of the organization.

• It is manageable . The process of diagnosis and change can be undertaken and implemented by a team within the organization — usually the management team. Outside diag-nosticians, culture experts, or change consultants are not required for successful implementation.

• It is valid . The framework on which the process is built not only makes sense to people as they consider their own organization but is also supported by an extensive empirical literature and underlying dimensions that have a verifi ed scholarly foundation.

In other words, we do not claim that ours is the single best approach, but we do consider it a critically important strategy in an organization ’ s repertoire for changing culture and improving performance.

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Note

1. Our colleague Joanne Martin (1992), an emeritus professor at Stanford University and one of the best analysts and investigators of the concept of organizational culture, distinguished three perspectives or approaches to culture. One perspective — the integration perspective — assumes that culture is what people share or serves as the glue that holds them together. Consensus about what culture exists in an organization can be detected. A second perspective — the differentiation perspective

—

assumes that culture is manifested by

differences among subunits and that an organization ’ s culture is fraught with confl icts of interest. Consensus about what common culture exists is fi ction. A third perspective — the fragmentation perspective — assumes that culture is ambiguous and unknowable and that it describes not an attribute of an organization but the inherent nature of the organization itself. Individuals shift cultures frequently within an organization, and no one culture can be identifi ed. Martin argued that each perspective has legitimacy and must be acknowledged as individuals study or try to manage culture.

Although we agree with her assessment that elements of all three perspectives are present in organizations, the power of culture from our point of view lies in its ability to bring people together, overcome the fragmentation and ambiguity that characterize the external environment, and lead organizations toward extraordinary success when their competitors struggle. This book is biased toward the integration approach to culture because it is in the integration perspective that culture derives its power. Culture is a competitive advantage in organizations mainly to the extent to which it is a common, consensual, integrated set of perceptions, memories, values, attitudes, and defi nitions. Moreover, it is our experience after working with a large number of organizations ranging from multinational conglomerates to ch001.indd 25

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26 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

small, entrepreneurial start - up fi rms, as well as being consistent with empirical evidence (reported in Appendix A), that managers can and do reach consensus about what the organization ’ s culture is like, what approaches can be implemented to change it, and how the organization can become different as a result.

The approach to culture change described in this book relies on some of the assumptions of the differentiation and fragmentation approaches in that it acknowledges that ambiguous and unmanageable aspects of the organization always exist. The steps we describe in Chapter Five for managing the culture change process provide a tool for addressing those aspects of organizational culture.

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2

THE ORGANIZATIONAL CULTURE

ASSESSMENT INSTRUMENT

The Organizational Culture Assessment Instrument (OCAI) is probably the most frequently used instrument for assessing organizational culture in the world today. In the past twenty years, it has been used extensively in scholarly research and in thousands of organizations of which we are aware. It has been found not only to be an accurate assessment of organizational culture, but signifi cant relationships have been found between culture as assessed by the OCAI and a variety of indicators of organizational effectiveness.

A review of scholarly publications in just the past ten years, for example, reveals that more than sixty doctoral dissertations have investigated the relationship between organizational culture and a variety of outcomes using the OCAI. In addition, more than one hundred published studies have explored the relationships between organizational culture and factors including management and leadership success, quality and total quality management (TQM), teamwork, organizational effectiveness, educational and teacher success, athletic achievements, competitive strategy, information systems, physical health, innovation, career selection, communication, work and life satisfaction, turnover, generational differences, gender preferences, religious organization performance, and cross - national differences.

The instrument has been used in a variety of industry sectors, including health care, education, religious organizations, national and local governments, community colleges and universities, librar-ies, data warehouses, military organizations, recreational departments, airlines, ethnic tribes, hotels, athletic teams and national athletic organizations, energy, family businesses, tobacco and alcohol 27

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28 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

fi rms, and M.B.A. programs. Countries represented in these studies include Abu Dhabi, Argentina, Canada, China, Dubai, the European Union, France, Germany, Great Britain, Greece, Iran, Iraq, Jamaica, Kenya, Latin America, Netherlands, Qatar, Russia, Senegal, Singapore, Slovenia, South Africa, South America, South Korea, Spain, Taiwan, and the United States.

Because of its predictive power, the OCAI is deceptively parsimonious. One consultant complained to us that having only six items is too simplistic to get an accurate reading of an organization ’ s culture. As it turns out, longer versions of the OCAI containing more items have been developed (one is a twenty - four - item version), but the six items in the version provided in this chapter have been found to be equally predictive of an organization

’

s

culture as the longer versions. The six items merely describe some of the fundamental manifestations of organizational culture. These dimensions are not comprehensive, of course, but they address basic assumptions (dominant characteristics, organizational glue), interaction patterns (leadership, management of employees), and organizational direction (strategic emphases, criteria of success) that typify the fundamentals of culture (Cameron and Ettington, 1988).

The OCAI is designed to help identify an organization ’ s current culture or the culture that exists today. This is step 1 in the process.

The same instrument helps identify the culture that organization members believe should be developed to match future demands of the environment and the opportunities to be faced by the organization in the coming fi ve years. This is step 2 in the process.

Instructions for Diagnosing

Organizational Culture

The purpose of the OCAI is to assess six key dimensions of organizational culture, which are explained in some detail in Chapter Three. We encourage you to take time to complete the OCAI yourself as you move through the chapter. In completing the instrument, you will be providing a picture of the fundamental assumptions on which your organization operates and the values CH002.indd 28

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that characterize it. There are no right or wrong answers for these items, just as there is no right or wrong culture. Every organization will most likely be described by a different set of responses.

Therefore, be as accurate as you can in responding to the items so that your resulting cultural diagnosis will be as precise as possible.

You are asked to rate your “ organization ” in the items. Of course, you may consider multiple organizations — your immediate team, your subunit, or the overall organization. To determine which is the best organization to rate, consider the organization that is managed by your boss, the strategic business unit to which you belong, or the organizational unit in which you are a member that has clearly identifi able boundaries. Because the instrument is most helpful for determining ways to change the culture, focus on the cultural unit that is the target for change. For example, it may make little sense to try to describe the culture of the overall Ford Motor Company. It is simply too large and complex. The new product design unit is signifi cantly different from a stamping plant or from the customer assistance center. Therefore, as you answer the questions, keep in mind the organization that can be affected by your change strategy.

The OCAI consists of six items (see Figure 2.1 ), each with four alternatives. Divide 100 points among these four alternatives, depending on the extent to which each alternative is similar to your own organization. Give a higher number of points to the alternative that is most similar to your organization. For example, on item 1, if you think alternative A is very similar to your organization, alternatives B and C are somewhat similar, and alternative D is hardly similar at all, you might give 55

points to A, 20 points each to B and C, and 5 points to D. Just be sure that your total equals 100 for each item.

Note in Figure 2.1 that the left - hand response column for the instrument is labeled “ Now. ” These responses mean that you are rating your organization as it is currently, not as you would like it to be or as you hope it could be. Complete that rating fi rst.

The right - hand column refers to your organization as you think it should be in fi ve years in order to be spectacularly successful, CH002.indd 29

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30 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Figure 2.1 The Organizational Culture Assessment Instrument — Current Profi le

1. Dominant Characteristics

Now

Preferred

A The organization is a very personal place. It is like an extended family. People seem to share a lot of themselves.

B The organization is a dynamic and entrepreneurial place. People are willing to stick their necks out and take risks.

C The organization is very results oriented. A major concern is with getting the job done. People are very competitive and achievement oriented.

D The organization is a very controlled and structured place. Formal procedures generally govern what people do.

Total

100

100

2. Organizational Leadership

Now

Preferred

A The leadership in the organization is generally considered to exemplify mentoring, facilitating, or nurturing.

B The leadership in the organization is generally considered to exemplify entrepreneurship,

innovation, or risk taking.

C The leadership in the organization is generally considered to exemplify a no - nonsense, aggressive, results - oriented focus.

D The leadership in the organization is generally considered to exemplify coordinating, organizing, or smooth - running effi ciency.

Total

100

100

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Figure 2.1 The Organizational Culture Assessment Instrument — Current Profi le, Cont’d.

3. Management of Employees

Now

Preferred

A The management style in the organization is characterized by teamwork, consensus, and

participation.

B The management style in the organization is characterized by individual risk taking, innovation, freedom, and uniqueness.

C The management style in the organization is characterized by hard - driving competitiveness, high demands, and achievement.

D The management style in the organization is characterized by security of employment, conformity, predictability, and stability in relationships.

Total

100

100

4. Organization Glue

Now

Preferred

A The glue that holds the organization together is loyalty and mutual trust. Commitment to this

organization runs high.

B The glue that holds the organization together is commitment to innovation and development.

There is an emphasis on being on the cutting edge.

C The glue that holds the organization together is the emphasis on achievement and goal

accomplishment.

D The glue that holds the organization together is formal rules and policies. Maintaining a smoothly running organization is important.

Total

100

100

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32 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Figure 2.1 The Organizational Culture Assessment Instrument — Current Profi le, Cont’d.

5. Strategic Emphases

Now

Preferred

A

The organization emphasizes human development.

High trust, openness, and participation persist.

B

The organization emphasizes acquiring new

resources and creating new challenges. Trying

new things and prospecting for opportunities

are valued.

C

The organization emphasizes competitive actions and achievement. Hitting stretch targets and

winning in the marketplace are dominant.

D

The organization emphasizes permanence and stability. Effi ciency, control, and smooth

operations are important.

Total

100

100

6. Criteria of Success

Now

Preferred

A The organization defi nes success on the basis of the development of human resources, teamwork,

employee commitment, and concern for people.

B The organization defi nes success on the basis of having unique or the newest products. It is a product leader and innovator.

C The organization defi nes success on the basis of winning in the marketplace and outpacing the

competition. Competitive market leadership is key.

D The organization defi nes success on the basis of effi ciency. Dependable delivery, smooth scheduling, and low - cost production are critical.

Total

100

100

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achieve its highest aspirations, become an outstanding example of high performance, outstrip the currently stated goals, or become the benchmark for your industry.

We invite you to take time now to complete the six items for your own organization. Rate the organization in its current state using the “ Now ” column. Then complete the instrument the second time using the “ Preferred ” column. In this chapter, we provide instructions for scoring the instrument and in Chapter Four for creating an organizational culture profi le for your company. In Chapter Five, we give instructions for involving your entire organization in developing a more broad

-

based culture

assessment as well as creating a strategy for cultural change.

Scoring the OCAI

Scoring the OCAI is easy. It requires simple arithmetic calcula-tions. The fi rst step is to add together all A responses in the “ Now ”

column and divide by 6. That is, compute an average score for the A alternatives in the “ Now ” column. You may use the worksheet in Figure 2.2 if you ’ d like. Next, add together all B responses and divide by 6. Repeat this computation for the C and D alternatives.

The second step is to add all A responses in the “ Preferred ”

column and divide by 6. In other words, compute an average score for the A alternatives in the “ Preferred ” column. Again, use the worksheet in Figure 2.2 if you ’ d like. Next, add together all B responses and divide by 6. Repeat this computation for the C and D alternatives.

Following an explanation in Chapter Three of the framework on which the OCAI is based, we explain in Chapter Four the meaning of your average A, B, C, and D scores. Each of these scores relates to a type of organizational culture. In Chapter Four, we also provide a worksheet for plotting these scores or to draw a picture of your organization ’ s culture. This plot serves as an organizational culture profi le and is an important step in initiating a culture change strategy.

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34 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Figure 2.2 Worksheet for Scoring the OCAI

“Now” Scores

“Preferred” Scores

1A

1A

2A

2A

3A

3A

4A

4A

5A

5A

6A

6A

Sum (total of A Responses)

Sum (total of A Responses)

Average (sum divided by 6)

Average (sum divided by 6)

1B

1B

2B

2B

3B

3B

4B

4B

5B

5B

6B

6B

Sum (total of B Responses)

Sum (total of B Responses)

Average (sum divided by 6)

Average (sum divided by 6)

1C

1C

2C

2C

3C

3C

4C

4C

5C

5C

6C

6C

Sum (total of C Responses)

Sum (total of C Responses)

Average (sum divided by 6)

Average (sum divided by 6)

1D

1D

2D

2D

3D

3D

4D

4D

5D

5D

6D

6D

Sum (total of D Responses)

Sum (total of D Responses)

Average (sum divided by 6)

Average (sum divided by 6)

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3

THE COMPETING VALUES

FRAMEWORK

The Organizational Culture Assessment Instrument (OCAI)is based on the Competing Values Framework, a theoretical model that is now the dominant framework in the world for assessing organizational culture. 1 This framework is extremely useful in organizing and interpreting a wide variety of organizational phenomena. In this chapter, we explain why having a framework is so important and how this framework was initially developed through research on organizational effectiveness. We also explain the four dominant culture types that emerge from the framework, which serve as the foundation for the OCAI. 2

Because culture defi nes the core values, assumptions, interpretations, and approaches that characterize an organization, we might expect that other characteristics of organizations would also refl ect the four culture types. We point out examples of how this is the case. In particular, we show how the Competing Values Framework is useful for identifying the major approaches to organizational design, stages of life cycle development, organizational quality, theories of effectiveness, leadership roles and roles of human resource managers, and management skills.

The Value of Frameworks

In the last couple of decades, writers have proposed a variety of dimensions and attributes of organizational culture. Detailed reviews of much of that literature can be found in Cameron and Ettington (1988), Martin (1992), Trice and Beyer (1993), 35

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36 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

and Beyer and Cameron (1997). To illustrate the variety of dimensions represented, we mention a few.

Sathe (1983), Schein (1984), and Kotter and Heskett (1992) are among those who argued for cultural strength and congruence as the main cultural dimensions of interest. Alpert and Whetten (1985) identifi ed a holographic versus idio-graphic dimension as critical when analyzing culture. Arnold and Capella (1985) proposed a strong - weak dimension and an internal - external focus dimension. Deal and Kennedy (1983) proposed a dimension based on speed of feedback (high speed to low speed) and a degree - of - risk dimension (high risk to low risk). Ernst (1985) argued for people orientation (participative versus nonparticipative) and response to the environment (reactive versus proactive) as the key culture dimensions.

Gordon (1985) identifi ed eleven dimensions of culture: clarity and direction, organizational reach, integration, top management contact, encouragement of individual initiative, confl ict resolution, performance clarity, performance emphasis, action orientation, compensation, and human resource development. Hofstede (1980) focused on power distance, uncertainty avoidance, individualism, and masculinity, and Kets de Vries and Miller (1986) focused on dysfunctional dimensions of culture, including paranoid, avoidant, charismatic, bureaucratic, and politicized dimensions. Martin (1992) proposed cultural integration and consensus, differentiation and confl ict, and fragmentation and ambiguity.

One reason so many dimensions have been proposed is that organizational culture is extremely broad and inclusive in scope.

It comprises a complex, interrelated, comprehensive, and ambiguous set of factors. Consequently it will never include every relevant factor in diagnosing and assessing organizational culture.

One more element can always be argued to be relevant. To determine the most important dimensions on which to focus, therefore, it is important to use an underlying framework — a theoretical foundation that can narrow and focus the search for CH003.indd 36

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 37

key cultural dimensions. No one framework is comprehensive, of course, and no one framework can be argued to be right while others are wrong. Rather, the most appropriate frameworks should be based on empirical evidence, should capture accurately the reality being described (in other words, they should be valid), and should be able to integrate and organize most of the dimensions being proposed. That is the purpose of using the Competing Values Framework to diagnose and facilitate change in organizational culture. It is a framework that was empirically derived, has been found to have both face and empirical validity, and helps integrate many of the dimensions various authors have proposed. A more detailed discussion of why this is so is in Cameron and Ettington (1988) Quinn (1988), and Cameron, Quinn, DeGraff, and Thakor (2006).

In brief, the Competing Values Framework has been found to have a high degree of congruence with well - known and well -

accepted categorical schemes that organize the way people think, their values and assumptions, and the ways they process information. That is, similar categorical schemes have been proposed independently by a variety of psychologists, among them Jung (1923), Myers and Briggs (1962), McKenney and Keen (1974), Mason and Mitroff (1973), and Mitroff and Kilmann (1978). This congruence of frameworks occurs because of an underlying similarity in people at the deep psychological level of their cognitive processes. Mitroff (1983, p. 5) put it this way: The more that one examines the great diversity of world cultures, the more one fi nds that at the symbolic level there is an astounding amount of agreement between various archetypal images. People may disagree and fi ght one another by day but at night they show the most profound similarity in their dreams and myths. The agreement is too profound to be produced by chance alone. It is therefore attributed to a similarity of the psyche at the deepest layers of the unconscious. These similar - appearing symbolic images are termed archetypes.

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38 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Development of the Competing

Values Framework

The Competing Values Framework was developed initially from research conducted on the major indicators of effective organizations. The key questions asked in the investigation were these: What are the main criteria for determining if an organization is effective? What key factors defi ne organizational effectiveness?

When people judge an organization to be effective, what indicators do they have in mind? Campbell, Brownas, Peterson, and Dunnette (1974) created a list of thirty

-

nine indicators that

they claimed represented a comprehensive set of all possible measures for organizational effectiveness. Quinn and Rohrbaugh (1983) analyzed that list to determine if patterns or clusters could be identifi ed. Since thirty - nine indicators are too many to comprehend or to be useful in organizations, they sought a more parsimonious way to identify the key factors of effectiveness.

Those thirty - nine indicators of effectiveness were submitted to a statistical analysis, and two major dimensions emerged that organized them into four main clusters. (Appendix A provides a more detailed explanation of the statistical analyses in this and other studies of this framework.) One dimension differentiates effectiveness criteria that emphasize fl exibility, discretion, and dynamism from criteria that emphasize stability, order, and control. That is, some organizations are viewed as effective if they are changing, adaptable, and organic; neither the product mix nor the organizational form stays in place very long at fi rms such as Google or Nike, for example. Other organizations are viewed as effective if they are stable, predictable, and mechanistic, as are most universities, government agencies, and conglomerates such as Boeing, which are characterized by longevity and staying power in both design and outputs. The continuum ranges from organizational versatility and pliability on one end to organizational steadiness and durability on the other end.

The second dimension differentiates effectiveness criteria that emphasize an internal orientation, integration, and unity CH003.indd 38

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 39

from criteria that emphasize an external orientation, differentiation, and rivalry. That is, some organizations are viewed as effective if they have harmonious internal characteristics; for example, IBM and Hewlett

-

Packard have traditionally been

recognized for a consistent “ IBM way ” or “ H - P way. ” Others are judged to be effective if they are focused on interacting or competing with others outside their boundaries; for example, Toyota and Honda are known for “ thinking globally but acting locally, ”

that is, for having units adopt the attributes of the local environment more than a centrally prescribed approach. The continuum ranges from organizational cohesion and consonance on the one end to organizational separation and independence on the other.

Together these two dimensions form four quadrants, each representing a distinct set of organizational effectiveness indicators. Figure 3.1 illustrates the relationships of these two dimensions to one another. These indicators of effectiveness represent what people value about an organization ’ s performance. They defi ne what is seen as good and right and appropriate. The four Figure 3.1 The Competing Values Framework Flexibility and Discretion

Clan

Adhocracy

(Collaborate)

(Create)

Hierarchy

Market

(Control)

(Compete)

Internal Focus and Integration

External Focus and Differentiation

Stability and Control

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40 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

clusters of criteria, in other words, defi ne the core values on which judgments about organizations are made.

What is notable about these four core values is that they represent opposite or competing assumptions. Each continuum highlights a core value that is opposite from the value on the other end of the continuum — fl exibility versus stability, internal versus external. The dimensions therefore produce quadrants that are also contradictory or competing on the diagonal.

The upper - left quadrant, for example, identifi es values that emphasize an internal, organic focus, whereas the lower - right quadrant identifi es values that emphasize an external, control focus. Similarly, the upper - right quadrant identifi es values that emphasize an external, organic focus, whereas the lower

-

left

quadrant emphasizes internal, control values. The competing or opposite values in each quadrant give rise to the name for the model, the Competing Values Framework.

Each quadrant in Figure 3.1 has been given a label to distinguish its most notable characteristics — clan, adhocracy, market, and hierarchy. The clan quadrant is in the upper left, the adhocracy quadrant in the upper right, the hierarchy quadrant in the lower left, and the market quadrant in the lower right. It is important to note that these quadrant names were not randomly selected. Rather, they were derived from the scholarly literature that explains how, over time, different organizational values have become associated with different forms of organizations.

We discovered that the four quadrants that emerged from these analyses match precisely the main organizational forms that have developed in organizational science. They also match key management theories about organizational success, approaches to organizational quality, leadership roles, and management skills. Moreover, in past research on child development (such as that of Piaget, 1932), cognitive maps (Hampton - Turner, 1981), and information processing (Mitroff, 1983), similar dimensions have emerged that help organize the way in which the brain and body work, as well as the way behavior is organized.

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 41

We have discovered over the years that the quadrant labels — clan, adhocracy, market, and hierarchy — are sometimes confusing when used with business executives or nonacademic audiences. As a result, we also use verbs to brand the main emphasis of each quadrant. Specifi cally, the clan quadrant is also labeled the collaborate quadrant, the adhocracy quadrant is also labeled the create quadrant, the market quadrant is also labeled the compete quadrant, and the hierarchy quadrant is also labeled the control quadrant. Figure 3.1 uses these verbs as well as the primary names for each quadrant. (Cameron, Quinn, DeGraff, and Thakor, 2006, go into much more detail regarding the development of the framework and its philosophical and academic background.)

The dimensions and quadrants in Figure 3.1 are robust in explaining the different orientations, as well as the competing values, that characterize human behavior. The robustness of these dimensions and the richness of the resulting quadrants led us to identify each quadrant as a cultural type. That is, each quadrant represents basic assumptions, orientations, and values — the same elements that comprise an organizational culture. The OCAI therefore is an instrument that allows you to diagnose the dominant orientation of your own organization based on these core culture types. It also assists you in diagnosing your organization ’ s cultural strength, cultural type, and cultural congruence.

The Four Major Culture Types

We now explain and illustrate each of the four culture types.

The Hierarchy (Control) Culture

The earliest approach to organizing in the modern era was based on the work of a German sociologist, Max Weber, who studied government organizations in Europe during the early 1900s CH003.indd 41

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42 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

The major challenge that organizations faced at the turn of the twentieth century was to produce goods and services effi ciently for an increasingly complex society. To accomplish this, Weber (1947) proposed seven characteristics that have become known as the classical attributes of bureaucracy: rules, specialization, meritocracy, hierarchy, separate ownership, impersonality, and accountability. These characteristics were highly effective in accomplishing their purpose and were adopted widely in organizations whose major challenge was to generate effi cient, reliable, smoothly fl owing, predictable output. In fact, until the 1960s, much of the emphasis in management and in the management literature was on creating hierarchical or organizations or bureaucracies because this led to stable, effi cient, highly consistent products and services. Because the environment was relatively stable, tasks and functions could be integrated and coordinated, uniformity in products and services was maintained, and workers and jobs were under control. Clear lines of decision - making authority, standardized rules and procedures, and control and accountability mechanisms were valued as the keys to success.

The organizational culture compatible with this form (and as assessed in the OCAI) is characterized by a formalized and structured place to work. Procedures govern what people do. Effective leaders are good coordinators and organizers. Maintaining a smoothly running organization is important. The long

-

term

concerns of the organization are stability, predictability, and effi -

ciency. Formal rules and policies hold the organization together.

Organizations ranging from a typical U.S. fast food restaurant (such as McDonald

’

s) to major corporations (like Ford

Motor Company) and government agencies (such as the U.S.

Justice Department) provide prototypical examples of a hierarchy culture. Large organizations and government agencies are generally dominated by a hierarchy culture, as evidenced by large numbers of standardized procedures, multiple hierarchical levels (Ford has seventeen levels of management), and an emphasis on rule reinforcement.

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 43

Even in small organizations such as a McDonald ’ s restaurant, a hierarchy culture can dominate. For example, many of the employees in the typical McDonald ’ s restaurant are young people who have no previous training or work experience, and a hallmark of the business is the uniformity of products in all outlets.

Key values center on maintaining effi cient, reliable, fast, and smoothly fl owing production. New employees begin by doing only one specifi c job (such as cooking fries). Almost no discretion is provided by the job, since uncooked fries are shipped from a central supplier in standardized packages, the temperature of the oil is predetermined, and a buzzer tells employees when to take the fries out. The rules specify that only a certain number of seconds can elapse from when the buzzer goes off to when the fries must be removed from the oil. And they may sit under the heat lamp for only a specifi ed time as well. The rules manual, which every employee studies and is tested on, is over 350 pages long and covers most aspects of employee dress and on - the - job behavior. One requirement for promotion is knowledge of these rules and policies. Promotion within the restaurant follows a specifi c series of steps, and it is possible for an employee to be promoted several times within a restaurant before reaching a managerial level (for example, from fry cook to hamburger cook to counter person to crew chief to assistant manager). Hierarchy cultures are characterized by a controlling environment.

The Market (Compete) Culture

Another form of organizing became popular during the late 1960s as organizations faced new competitive challenges. This form relied on a fundamentally different set of assumptions than the hierarchy did and was based largely on the work of Oliver Williamson (1975),

3

Bill Ouchi (1981), and their colleagues.

These organizational scholars identifi ed an alternative set of activities that they argued served as the foundation of organizational effectiveness. The most important of these was transaction costs.

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44 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

The new design was referred to as a market form of organization. The term market is not synonymous with the marketing function or with consumers in the marketplace. Rather, it refers to a type of organization that functions as a market itself. It is oriented toward the external environment instead of internal affairs. It is focused on transactions with (mainly) external con-stituencies such as suppliers, customers, contractors, licensees, unions, and regulators. And unlike a hierarchy, where internal control is maintained by rules, specialized jobs, and centralized decisions, the market operates primarily through economic market mechanisms, competitive dynamics, and monetary exchange. That is, the major focus of markets is to conduct transactions (exchanges, sales, contracts) with other constituen-cies to create competitive advantage. Profi tability, bottom - line results, strength in market niches, stretch targets, and secure customer bases are primary objectives of the organization. Not surprisingly, the core values that dominate market - type organizations are competitiveness and productivity.

Competitiveness and productivity in market organizations are achieved through a strong emphasis on external positioning and control (the lower - right quadrant of Figure 3.1 ). At Philips Electronics, for example, the loss of market share in Europe and a fi rst - ever year of red ink in the 1990s led to a corporation -

wide initiative to improve the competitive position of the fi rm.

Under the leadership of a new CEO, the worldwide organization instituted a process called Centurion in which a concerted effort was made to shift the company ’ s culture from a relatively complacent, arrogant, hierarchy culture to a culture driven by customer focus, premium returns on assets, and improved corporate competitiveness — a market culture. Three yearly meetings were held to assess performance and establish new stretch targets. Assessments using the OCAI showed a substantial shift toward a market - driven culture as a result of these interventions.

A similar example is Xerox, which invented the technology for photocopying in the 1960s. Its famous Palo Alto Research CH003.indd 44

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 45

Center developed the fi rst personal computer, the fi rst computer mouse, the fi rst WIMP (Windows, Icons, Menu, and Pointer), the fi rst Internet routing, the fi rst cathode - ray - type screen, the fi rst computer - connected alphanumeric keyboard, Ethernet networking, fi le servers, print servers, and e - mail. In 1979 Xerox invited industry representatives and the press to view its innovations, which led to the creation of the backbone of Microsoft ’ s and Apple

’

s computer and software businesses. Steven Jobs, CEO of Apple, said, “ They just had no idea what they had. ”

The trouble is, Xerox lacked a competitive culture, and by the 1990s it had lost signifi cant amounts of market share to Asian competitors in photocopiers and competitor computer companies in electronics. The appointment of a new CEO, Anne Mulcahy, began the turnaround of Xerox in 2000. She embarked on a major cultural transformation including aggressive cash generation, acquisitions, and innovation. When Ursula Burns was appointed CEO in 2009 and immediately acquired ACS, Xerox had essentially completed its cultural transformation. An aggressive market - driven culture was in place.

The basic assumptions in a market culture are that the external environment is hostile rather than benign, consumers are choosy and interested in value, the organization is in the business of increasing its competitive position, and the major task of management is to drive the organization toward productivity, results, and profi ts. It is assumed that a clear purpose and an aggressive strategy lead to productivity and profi tability. In the words of General George Patton (1944), market organizations

“ are not interested in holding on to [their] positions. Let the

[enemy] do that. [They] are advancing all the time, defeating the opposition, marching constantly toward the goal. ”

A market culture, as assessed in the OCAI, is a results

-

oriented workplace. Leaders are hard

-

driving producers and

competitors who are tough and demanding. The glue that holds the organization together is an emphasis on winning. The long -

term concern is on competitive actions and achieving stretch CH003.indd 45

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46 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

goals and targets. Success is defi ned in terms of market share and penetration. Outpacing the competition and market leadership are important.

The Clan (Collaborate) Culture

A third ideal form of organization is represented by the upper -

left quadrant in Figure 3.1 . It is called a clan because of its similarity to a family - type organization. A number of the researchers who studied Japanese fi rms in the late 1960s and early 1970s observed fundamental differences between the market and hierarchy forms of design in the United States and clan forms of design in Japan (Ouchi, 1981; Pascale and Athos, 1981; Lincoln, 2003). Shared values and goals, cohesion, participativeness, individuality, and a sense of “ we - ness ” permeated clan - type fi rms. They seemed more like extended families than economic entities. Instead of the rules and procedures of hierarchies or the competitive profi t centers of markets, typical characteristics of clan - type fi rms were teamwork, employee involvement programs, and corporate commitment to employees.

These characteristics were evidenced by semiautonomous work teams that received rewards on the basis of team (not individual) accomplishment and that hired and fi red their own members, quality circles that encouraged workers to voice suggestions regarding how to improve their own work and the performance of the company, and an empowering environment for employees.

Some basic assumptions in a clan culture are that the environment can best be managed through teamwork and employee development, customers are best thought of as partners, the organization is in the business of developing a humane work environment, and the major task of management is to empower employees and facilitate their participation, commitment, and loyalty.

These characteristics are not new to American organizations, of course. They have been advocated for decades by many writers associated with the human relations movement (McGregor, CH003.indd 46

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 47

1960; Likert, 1970; Argyris, 1964). However, it took the highly visible success of Japanese fi rms, which had adopted these principles and applied them successfully after World War II, to help U.S. and Western European organizations catch the message in the late 1970s and 1980s that clan cultures can make good business sense. For example, when rapidly changing, turbulent environments make it diffi cult for managers to plan far in advance and when decision making is uncertain, an effective way to coordinate organizational activity is to make certain that all employees share the same values, beliefs, and goals. In the post – World War II environment, Japanese organizations caught the message long before Western organizations did.

An example of a quintessential clan - type culture is Pixar, the maker of highly successful animated movies. No other fi lm company in history has come close to Pixar ’ s record of successful movies — eleven out of eleven have been box offi ce successes, and each has been nominated for an Academy award. This success, according to people we know at Pixar, is due to a clan culture.

Pixar doesn ’ t just make fi lms that perform better than the standard fare. It also makes its fi lms differently. Most fi lm companies gather together highly talented people, provide them resources and fl exibility, let them do their creative work, and then turn them loose (a typical adhocracy culture). Pixar has instead developed a tightly knit culture, full of collabora-tors who stick together, learn from one another, and strive to improve with every production.

Michael Johnson, head of computer animation, told us that when he receives a fantastic idea or product from another person in the company — whether it is a custodian, an intern, or a senior animator, his reaction is, “ Wow, this is a fantastic idea. I need to step up my game if I am going to add value and make it even better. ” Company title or position is irrelevant in the production of good ideas. Andrew Stanton, who directed Wall - E and was a key fi gure behind Finding Nemo, which won two Oscars and became the best - selling DVD of all time, didn ’ t capitalize CH003.indd 47

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48 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

on his fame by offering himself to the highest bidder or demanding perks and special treatment. Instead, he went back to his job as a regular employee of the studio to begin work on his next major project. All contracts are long term and are with the company, not a particular project (Taylor and LaBarre, 2008).

Randy Nelson, dean of Pixar University, explained, “ Contracts allow you to be irresponsible as a company. You don ’ t need to worry about keeping people happy and fulfi lled. What we have created here — an incredible workspace, opportunities to learn and grow, and, most of all, great co - workers — is better than any contract ” :

It ’ s the heart of our model, giving people opportunities to fail together and to recover from mistakes together. You can try to outspend the competition. Or you can try to outculture them.

Create a place that makes employees feel special. A place that makes them feel like they ’ re part of a bigger whole. A place where they continually get to learn and evolve. A place where everyone actually likes each other. If you create a culture like that, who would want to leave? Plus, you ’ ll get the best minds out there knocking on your door to get in.

This explains why the Pixar University crest bears the Latin inscription, Alienus Non Diutius — Alone no longer.

The clan culture, as assessed in the OCAI, is typifi ed by a friendly place to work where people share a lot of themselves. It is like an extended family. Leaders are thought of as mentors and perhaps even as parent fi gures. The organization is held together by loyalty and tradition. Commitment is high. The organization emphasizes the long

-

term benefi t of individual develop-

ment, with high cohesion and morale being important. Success is defi ned in terms of internal climate and concern for people.

The organization places a premium on teamwork, participation, and consensus.

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The Adhocracy (Create) Culture

As the developed world shifted from the industrial age to the information age, a fourth ideal type of organizing emerged. It is an organizational form that is most responsive to the hyperturbulent, ever - accelerating conditions that increasingly typify the organizational world of the twenty - fi rst century. With a rapidly decreasing half - life of product and service advantages, a set of assumptions was developed that differed from those of the other three forms of organization. These assumptions were that innovative and pioneering initiatives lead to success, organizations are mainly in the business of developing new products and services and preparing for the future, and the major task of management is to foster entrepreneurship, creativity, and activity on the cutting edge. It was assumed that adaptation and innovativeness lead to new resources and profi tability, so emphasis was placed on creating a vision of the future, organized anarchy, and disciplined imagination.

The root of the word adhocracy is ad hoc — implying something temporary, specialized, and dynamic. Most people have served on an ad hoc task force or committee that disbands as soon as its task is completed. Adhocracies are similarly temporary. They have been characterized as “ tents rather than pal-aces ” in that they can reconfi gure themselves rapidly when new circumstances arise. A major goal of an adhocracy is to foster adaptability, fl exibility, and creativity if uncertainty, ambiguity, and information overload are typical.

The adhocracy organization may frequently be found in industries such as aerospace, software development, think - tank consulting, and fi lmmaking. An important challenge for these organizations is to produce innovative products and services and adapt quickly to new opportunities. Unlike markets or hierarchies, adhocracies do not have centralized power or authority relationships. Instead, power fl ows from individual to individual or from task team to task team, depending on what problem CH003.indd 49

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50 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

is being addressed at the time. Emphasis on individuality, risk taking, and anticipating the future is high, and frequently many members of an adhocracy become involved with production, clients, research and development, and other matters. For example, each different client demand in a consulting fi rm is treated as an independent project, and a temporary organizational design is set up to accomplish the task. When the project ends, the structure disintegrates.

Similarly, the story of the successful failure of the Apollo 13

space mission illustrates clearly how leadership changes regularly and often unpredictably, team membership is temporary, and no clear map can be drawn to identify the communication or control system. During the fl ight, astronauts in the space capsule as well as support personnel on the ground were not organized in a stable way for very long. Different problems demanded different types of task teams to address them, leadership shifted often, and even the piloting of the spacecraft switched from one astronaut to another. This was typical of the entire Manned Space Flight Center at NASA. Its formal structure changed seventeen times in the fi rst eight years of its existence. No organizational chart was ever drawn because it would have been outdated before it could be printed. Jurisdictional lines, precedents, and policies were treated as temporary. Titles, job responsibilities, and even departmental alignments changed, sometimes weekly. The organization operated with an adhocratic design and refl ected values typical of an adhocracy culture. Well - known examples of other companies with adhocracy cultures are Google, IDEO — a design fi rm in Palo Alto — Genentech, Menlo Innovation, and most start - ups and entrepreneurial ventures.

Sometimes adhocratic subunits exist in larger organizations that have a dominant culture of a different type. For example, an adhocracy subunit culture existing within a hierarchy was described in a study we conducted of the evolutionary changes that occurred in the Department of Mental Hygiene in the state government of New York (Quinn and Cameron, 1983). In its CH003.indd 50

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 51

fi rst fi ve years of existence, the department was organized as an adhocracy. Among the characteristics we found in our analysis were the following: (1) no organizational chart — it was impossible to draw an organizational chart because it changed frequently and rapidly; (2) temporary physical space — the director did not have an offi ce and set up temporary bases of operations wherever he thought he was needed; (3) temporary roles — staff members were assigned and reassigned different responsibilities, depending on changing client problems; and (4) creativity and innovation — employees were encouraged to formulate innovative solutions to problems and to generate new ways of providing services to clients. Because this adhocracy was so inconsistent with the larger state government design (a hierarchy) and with an environment that demanded effi ciency and accountability, it was pressured to shift to another type of culture. Similar shifts are typical in many organizations, and we discuss them in the next section.

In sum, the adhocracy culture, as assessed in the OCAI, is characterized by a dynamic, entrepreneurial, and creative workplace. People stick their necks out and take risks. Effective leadership is visionary, innovative, and risk oriented. The glue that holds the organization together is commitment to experimentation and innovation. The emphasis is on being at the leading edge of new knowledge, products, and services. Readiness for change and meeting new challenges are important. The organization ’ s long - term emphasis is on rapid growth and acquiring new resources. Success means producing unique and original products and services.

Applicability of the Competing Values Model In our investigations of and interventions in organizations over the years, we have discovered that the Competing Values Framework also helps organize other aspects of organizations in addition to culture. Because the framework was developed CH003.indd 51

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52 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

on the basis of the fundamental assumptions that people use in making sense of the world (for example, how they process information) and in organizing their activities, it is not surprising that the framework would be robust enough to also accurately describe other aspects of organizations as well. In this section, we illustrate the generalizability of the Competing Values Framework as it relates to leadership roles, effectiveness criteria, and management theories.

Organizational Leadership

Our own research has discovered that most organizations develop a dominant cultural style. More than 80 percent of the several thousand organizations we have studied have been characterized by one or more of the culture types identifi ed by the framework. Those that do not have a dominant culture type either tend to be unclear about their culture or emphasize the four different cultural types nearly equally. As shown in Figure 3.2 , when an organization is dominated by the hierarchy culture, we have found that the most effective managers — those rated as most successful by their subordinates, peers, and superiors and those who tend to move up quickly in the organization — demonstrate a matching leadership capability. That is, they are good at organizing, controlling, monitoring, administering, coordinating, and maintaining effi ciency. When an organization is dominated by the market culture, the managers rated as most effective tend to be hard

-

driving, whip

-

cracking, command-

ing competitors. They are good at directing, producing results, negotiating, and motivating others. When the organization is dominated by the clan culture, the most effective leaders are parent fi gures, team builders, facilitators, nurturers, mentors, and supporters. Effective leaders in organizations dominated by the adhocracy culture tend to be entrepreneurial, visionary, innovative, creative, risk oriented, and focused on the future.

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Figure 3.2 The Competing Values of Leadership, Effectiveness, and Organizational Theory

Flexibility and Discretion

Culture Type: Clan

Culture Type: Adhocracy

Orientation: Collaborative

Orientation: Creative

Leader Type: Facilitator

Leader Type: Innovator

Mentor

Entrepreneur

Team builder

Visionary

Value Drivers: Commitment

Value Drivers: Innovative outputs

Communication

Transformation

Development

Agility

Theory of

Theory of

Human development

Innovativeness, vision,

Effectiveness:

Effectiveness:

and participation

and new resources

produce effectiveness.

produce effectiveness.

Culture Type: Hierarchy

Culture Type: Market

Orientation: Controlling

Orientation: Competing

Leader Type: Coordinator

Leader Type: Hard driver

Monitor

Competitor

Internal Focus and Integration

Organizer

Producer

External Focus and Differentiation

Value Drivers: Efficiency

Value Drivers: Market share

Timeliness

Goal achievement

Consistency and

Profitability

Uniformity

Theory of

Theory of

Control and efficiency

Aggressively competing

Effectiveness:

Effectiveness:

with capable processes

and customer focus

produce effectiveness.

produce effectiveness.

Stability and Control

In other words, our research has confi rmed a congruence hypothesis between culture and competencies. When the leadership strengths of an individual are congruent with the dominant organizational culture, those leaders tend to be more successful, as are the units they manage. Congruence predicts success. Of course, the dominant competencies in the diagonal quadrants are opposite from each other, so that adhocracy leaders are rule breakers whereas hierarchy leaders are rule enforcers.

Clan leaders are warm and supportive, whereas market leaders CH003.indd 53

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54 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

are tough and demanding. This has led us to confi rm another hypothesis — a paradox hypothesis.

That is, we have also discovered that the highest - performing leaders — those rated by their peers, superiors, and subordinates as the most highly effective — have developed capabilities and skills that allow them to succeed in each of the four quadrants (Denison, Hooijberg, and Quinn, 1995). That is, they are self -

contradictory, behaviorally complex leaders in the sense that they can be simultaneously hard and soft, entrepreneurial and controlled (Lawrence, Quinn, and Lenk, 2009). In other words, we have discovered the presence of paradox in our research, so that managerial effectiveness is inherently tied to paradoxical attributes, just as organizational effectiveness is (Cameron, 1984, 1986; Quinn and Cameron, 1988). Effective managers and effective organizations are paradoxical.

In addition to the roles of leaders, the skills possessed by those involved in the culture change process also have an important relationship to personal and organizational effectiveness. Chapter Six is devoted to an explanation of the key skills managers must demonstrate and improve to be personally effective and, more important, to facilitate organizational culture change. A diagnostic instrument is provided to help managers determine their own managerial strengths and weaknesses and develop a personal improvement agenda.

Organizational Effectiveness

Figure

3.2

points out that the criteria of effectiveness most highly valued in a hierarchy culture are effi ciency, timeliness, smooth functioning, and predictability. The dominant operational theory that drives organizational success is that control fosters effi ciency (elimination of waste and redundancy) and therefore effectiveness. Hierarchy organizations, like the Government Accountability Offi ce (GAO), for example, are judged to be effective only if they achieve these dominant CH003.indd 54

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 55

characteristics. We don ’ t want fl exibility in the GAO; we want error - free effi ciency.

The criteria of effectiveness most highly valued in a market culture are achieving goals, outpacing the competition, increasing market share, and acquiring premium levels of fi nancial return. The dominant operational theory that drives organizational success is that competition creates an impetus for higher levels of productivity and therefore higher levels of effectiveness.

The all - out assault on the social media — including Facebook, MySpace, Twitter, Google, Yahoo Search, Bing, and a variety of other entries into this domain — illustrate this escalating competitive dynamic. Anything short of increasing market share, increasing revenues, and improving visibility is seen as failure.

In a clan culture, the criteria of effectiveness most highly valued are cohesion, high levels of employee morale and satisfaction, human resource development, and teamwork. The operational theory that dominates this culture type is that employee involvement and participation foster empowerment and commitment. Committed, satisfi ed employees produce effectiveness. The care taken by the Disney theme parks, for example, to help each employee feel integrated into the company as a “ cast member

”

—

even requiring that they know the traditions of the family so well that they can name the seven dwarfs in the Snow White story — illustrates the basic theory that committed employees produce world - class results.

Finally, the adhocracy culture most highly values new products, creative solutions to problems, cutting

-

edge ideas, and

growth in new markets as the dominant effectiveness criteria.

The underlying operational theory is that innovation and new ideas create new markets, new customers, and new opportunities.

These outcomes comprise the basic indicators of effective performance. The classic IBM - Apple war, fi rst trumpeted on the cover of Fortune magazine in the late 1980s, was predicted to be over by the late 1990s with a clear winner. Initially labeled sluggish, cumbersome, and elitist, IBM was anything but innovative until CH003.indd 55

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56 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Lou Gerstner took over and created an agile, innovative, highly competitive company again. Innovativeness became a mantra at IBM. At the same time, Apple was struggling with new products and was clearly being dominated by IBM. With the arrival of the twenty - fi rst century, however, along with Steven Jobs as CEO, Apple became the innovative champion. The introduction of iBooks, iPhones, iPads, iTunes, and iPods has led Apple to surge into the lead. The more innovative competitor has clearly won the ongoing war.

Total Quality Management

The Competing Values Framework is also helpful in organizing the various aspects of total quality management (TQM) and highlighting its comprehensive nature. An extensive literature exists on the topic of TQM. It ranges from descriptions of quality tools and techniques (statistical process control, quality function deployment, Pareto charting) to philosophical discussions of the nature of management (Deming ’ s fourteen points). One review of the TQM literature pointed out that a large percentage of total quality initiatives fail (Cameron, 1997). If quality does not improve, the initiatives are abandoned after a short time. Two of the major reasons for this failure are partial deployment and failure to integrate TQM and culture change. Partial deployment means that only a limited number of aspects of TQM are implemented. For example, many organizations create teams or gather customer satisfaction data but don ’ t do much else. Or some organizations implement new statistical controls or redesign processes to prevent defects, but little else changes. Figure 3.3 uses the Competing Values Framework to highlight a more comprehensive set of TQM factors. When all of these are integrated in a TQM project, the success rate increases signifi cantly.

For example, fostering the highest levels of quality in organizations requires the application of a variety of hierarchy culture activities such as improving measurement, process control, CH003.indd 56

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 57

Figure 3.3 The Competing Values of Total Quality Management

Flexibility and Discretion

Clan

Adhocracy

Quality Strategies

Quality Strategies

Empowerment

Surprise and delight

Team building

Creating new standards

Employee involvement

Anticipating needs

Human resource development

Continuous improvement

Open communication

Finding creative solutions

Hierarchy

Market

Quality Strategies

Quality Strategies

Error detection

Measuring customer preferences

Internal Focus and Integration

Measurement

Improving productivity

External Focus and Differentiation

Process control

Creating external partnerships

Systematic problem solving

Enhancing competitiveness

Quality tools (fishbone diagrams,

Involving customers and suppliers

Pareto charting, affinity

graphing, variance plotting)

Stability and Control

and systematic problem solving. It involves tools such as Pareto charting, fi shbone diagramming, affi nity charts, and variance plots. These are commonly known and applied quality tools.

However, world

-

class quality also requires the application of market culture activities such as measuring customer preferences before and after product and service delivery, improving productivity, creating partnerships with suppliers and customers, and honing competitiveness by involving customers in planning and design. It must include clan culture activities such as empowerment, team building, employee involvement, human resource CH003.indd 57

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58 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

development, and open communication. A common adage is that fi rms cannot treat customers any better than they treat their employees. TQM must also include adhocracy activities such as surprising and delighting customers, creating new standards of performance, anticipating customer needs, engaging in continuous improvement, and implementing creative solutions to problems that produce new customer preferences. In most failed TQM attempts (which constitute a majority), the elements of each of the four quadrants are not implemented; only a partial approach is tried. In other words, the Competing Values Framework helps us identify a more comprehensive approach to quality because it highlights the key elements of the four main cultures that underlie organizational performance.

Human Resource Management Roles

Our colleague David Ulrich has conducted comprehensive studies of human resource (HR) management. In summariz-ing some of those fi ndings, the Competing Values Framework was used to identify the changing roles of the human resource manager. Figure 3.4 summarizes his conclusions (see Ulrich and Brockbank, 2005).

In brief, Figure 3.4 points out the different roles, skills, and activities required to adequately manage the HR function in a large organization. The effective HR manager must ensure, according to Ulrich ’ s research, that some elements of each of the four cultures are represented in the organization. More important, the roles, means, ends, and competencies that the HR manager emphasizes must reinforce the dominant or desired culture of the fi rm. Displaying different HR roles can help build or strengthen a different kind of organizational culture. For example, building or strengthening a hierarchy culture requires an administrative specialist who focuses on sharpening processes and creating an effi cient infrastructure. Building or strengthening a market culture requires the HR manager to be a strategic CH003.indd 58

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 59

Figure 3.4 The Competing Values of Human Resource Management

Flexibility and Discretion

Building the

Building the

Clan Culture

Adhocracy Culture

HR Role: Employee champion

HR Role: Change agent

Means: Responding to

Means: Facilitating

employee needs

transformation

Ends: Cohesion, Commitment,

Ends: Organizational renewal

Capability

Competencies: Systems analysis;

Competencies: Morale assessment;

Organizational change skills;

Management development;

Consultation and facilitation

Systems improvement

Building the

Building the

Hierarchy Culture

Market Culture

HR Role: Administrative

HR Role: Strategic business

specialist

partner

Internal Focus and Integration

Means: Reengineering processes

Means: Aligning HR with

External Focus and Differentiation

Ends: Efficient infrastructure

business strategy

Competencies: Process

Ends: Bottom-line impacts

improvement;

Competencies: General business

Customer relations;

skills; Strategic analysis;

Service needs assessment

Strategic leadership

Stability and Control

business partner in the organization, aligning HR with business strategy and facilitating bottom - line (fi nancial) impacts of all HR activities. Building or strengthening a clan culture requires an employee champion who responds to employee needs, fosters commitment, and develops human capability in the workforce. Building or strengthening an adhocracy culture requires a change agent who facilitates transformational change and organizational renewal.

The point is that the Competing Values Framework highlights a rather comprehensive view of HR management — more CH003.indd 59

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60 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

comprehensive than appears in much of the HR literature — and shows how organizational change and improvement can be fostered by the HR manager. It provides a way to make the HR

function more strategic, more inclusive, and more rational.

Corporate Missions and Visions

Periodically an executive will send us a statement of corporate vision, mission, or guiding principles and ask for our evaluation.

Most of these statements sound inspiring and motivational.

They certainly highlight aspirational values to which employees of these companies should adhere. We have found it helpful, however, to apply the Competing Values Framework in still another way, and that is to categorize these visions, mission statements, or lists of guiding principles in each of the four quadrants. The strengths and weaknesses of these statements are often revealed when this framework is used to map their elements.

Figure 3.5 uses the mission or vision statements of four well -

known companies. To be fair, these statements are not necessarily the current guiding document but, rather, they were the statements used to guide each of these companies in years past. We use these statements not to be critical or complimen-tary of the companies but merely to highlight the usefulness of the Competing Values Framework in helping fi rms to analyze the appropriateness of their declarations of future directions.

Note that Whirlpool ’ s vision statement — a statement that guided the fi rm for more than a decade in the past — has essentially no emphasis in the adhocracy quadrant. Innovativeness, entrepreneurial thinking, and risk taking are not a part of what Whirlpool valued. Rather, the emphasis is on values that are best categorized in the clan quadrant (trust, respect, open communication, and individual development), the hierarchy quadrant (integrity, high quality, incremental improvement), and the market quadrant (customer focus, winning, global CH003.indd 60

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Figure 3.5 Vision, Mission, or Guiding Principles Statements

Whirlpool

Power of Trust

People are the company

Respect for the individual

Free communication

Teamwork

Training, growth, development

Business with Honor

Customer is the Focus

Quality is the Cornerstone

Spirit of Winning

World-Class Skills

Global Citizenship

Business with integrity

Support other communities

Continuous improvement

Respect diversity

High-quality/high-value goods

Mastery of jobs

Ford

People

Involvement and teamwork

Employee involvement is a way

of life

Dealers and suppliers are

partners

Products

Profits

Continuous improvement in

Meet customer needs

products and services

Reasonable return to

Quality comes first

shareholders

Continuous improvement

Integrity is never compromised

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62 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Figure 3.5 Vision, Mission, or Guiding Principles Statements, Cont’d.

Toyota

Teamwork

Create advanced technologies

Mutual trust

Enhance individual creativity

Honor the law

Growth

Fairness

Create business partners

Respect all cultures

Ensure clean, safe products

Apple

Grow Extraordinary People

Dynamic Global Company

Openness

Exciting Environment

Shared vision

21st Century Company

Focus on people

Passion to change the world

Catalyst for change

Vision

Learning and growing

Paradigm shifts

Invest better ways of working

Learning through experimentation

Innovation across every area

Phenomenal products

Phenomenal enabling tools

Diversity and flexibility

Experiment with new ideas

Technology company

High Market Capitalization

Simplicity

Superior Customer Value

Discipline sets us free

Exceptional growth

Remain an independent firm

Passion for quality

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T H E CO M P E T I N G VA LU E S F R A M E W O R K 63

mindset). Because Whirlpool is a major manufacturer of large appliances

—

such as washing machines, refrigerators, and

ranges — one might assume that such an emphasis is perfectly appropriate. After all, dramatic and rapid design changes are not a part of these product lines. Nevertheless, competitors such as LG in Korea have entire business units entitled “ Digital Appliances, ” where touch screens are embedded in refrigerators, or television sets are integrated with kitchen appliances for use in small apartments. Without an emphasis in the adhocracy quadrant, Whirlpool is in danger of being left behind in this industry.

The profi le contrasting Ford Motor Company

’

s vision in

the 1980s and 1990s with Toyota ’ s vision statement also helps explain one reason that, for a decade or so, Ford

’

s product

design leadership was lost, as was its market share and profi tability. Toyota, in contrast, fl ourished during those decades.

Ford focused too little on adhocracy values, so that innovation and creativity were given less emphasis than people, quality products, and profi ts. Not every organization must cover all four quadrants in its vision statement, of course, but with the complexity of the global automobile market during this time, it is understandable why Ford lost its competitive edge in new product development and sales strategies. To be fair, with the arrival of Alan Mulally as CEO in 2006, Ford ’ s vision, competitiveness, and innovation made a signifi cant turnaround. Ford has performed so well, in fact, that it was the only American car company not needing federal fi nancial assistance in 2009

and is currently considered to be the most effective American car company.

The mapping of the Apple vision — not the current statement but one that was in place for more than a decade — also illustrates how this company has fl ourished in the highly competitive environment of consumer electronics, telephones, and computers. Just by counting the number of words in each quadrant demonstrates where Apple

’

s culture and emphasis lie.

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Innovativeness in this industry has proven to be a key competitive advantage.

Culture Change over Time

Another discovery emerging from our research on the Competing Values Framework is that new or small organizations tend to progress through a predictable pattern of organization culture changes (see, for example, Quinn and Cameron, 1983). Think of almost any new organization you know that began small and grew larger over time. See if the following description and illustrations match your own experience.

In the earliest stages of the organizational life cycle, organizations tend to be dominated by the adhocracy quadrant — without formal structure and characterized by entrepreneurship. They are largely devoid of formal policies and structures, and they are often led by a single, powerful, visionary leader. As they develop over time, they supplement that orientation with a clan culture — a family feeling, a strong sense of belonging, and personal identifi cation with the organization. Organization members get many of their social and emotional needs fulfi lled in the organization, and a sense of community and personal friendship exists.

A potential crisis frequently arises, however, as the organization grows. It eventually fi nds itself faced with the need to emphasize structure and standard procedures in order to control the expanding responsibilities. Order and predictability are needed, so a shift to a hierarchy culture occurs. That reorientation frequently makes organization members feel that the organization has lost the friendly, personal feeling that once characterized it, and personal satisfaction decreases. The hierarchy orientation is eventually supplemented by a focus on the market culture: competitiveness, achieving results, and an emphasis on external relationships. The focus shifts from impersonality and formal control inside the organization to a customer orientation and competition outside the organization.

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It is also the case, of course, that mature and highly effective organizations tend to develop subunits or segments that represent each of these four culture types. R & D may be adhocratic, for example, whereas accounting may be hierarchical in culture emphasis. Almost always, however, one or more of the culture types dominate an organization.

An example of this life cycle shift in culture can be illustrated by describing briefl y the development of Apple Computer Company. Steven Jobs and Steven Wozniak invented the fi rst personal computer in the garage of Jobs ’ s parents ’ home in 1876.

Apple Computer Company was subsequently formed to produce personal computers with young, dynamic, unconstrained California folks who prided themselves on being free of policy manuals and rule books. The culture was characterized by profi le 1 in Figure 3.6 . As is typical of most other adhocracies, a single entrepreneurial, charismatic leader was setting direction, and the company was fl exible and freewheeling. The press described the group as “ renegades and crazies. ”

This cultural profi le was produced from the OCAI. The high degree of emphasis in the adhocracy quadrant, moderate scores in the clan quadrant, and low scores in the hierarchy and market quadrants produce the profi le illustrated in profi le 1. Apple ’ s culture was dominated by an entrepreneurial, innovative, adhocratic culture.

Within a few of years of incorporation, Apple established one of the most successful ventures ever experienced in the industry — the formation of a group of “ pirates, ” dubbed the Macintosh Team. This team of selected employees was charged with developing a computer that people would want to purchase for use in their homes. At that time (1984), computers were large, intimidating pieces of hardware that merely replaced slide rules for engineers and mathematicians. They fi lled entire rooms. Few people would have considered using one for personal or family applications. This small group of Apple Computer pirates, however, designed and developed the Macintosh computer — a fun, CH003.indd 65

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Figure 3.6 The Life Cycle of Apple Computer Company, 1980 – 2000

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approachable, all - in - one kind of machine. It was the fi rst to incorporate a mouse, icons (pictures) on a screen, and software that could actually paint a picture (MacPaint) on what formerly had been only a computational device. The team ’ s endeavors were so successful (as was the rest of Apple ’ s business) that the entire organization adopted the team culture and came to look like profi le 2 in Figure 3.6 — a highly cohesive clan. Employees wore Apple logos on their clothes, had Apple bumper stickers on their cars, and spoke warmly of the “ Apple family. ”

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The enormous success of the company led it toward a third kind of culture, however. With hundreds of thousands of computers being sold, distribution channels expanding worldwide, and the emergence of a large array of highly competitive rivals (including IBM, Compaq, and Wang), the freewheeling clan faced a need for controls and standard procedures. Policies and regulations were needed; in other words, a hierarchy orientation had to be developed (profi le 3 in Figure 3.6 ). Jobs, Apple ’ s CEO, was the quintessential innovator and team leader, perfectly comfortable in an organization dominated by adhocracy and clan cultures. He was not an effi ciency expert and administrator, however, and not inclined to manage a hierarchy. John Scully from PepsiCo was hired to manage the shift to stability and control.

Predictably this shift created such a crisis in the organization as the clan and adhocracy orientations supplanted by a hierarchy orientation that founder Jobs was actually ousted from the company. A new set of values and priorities refl ected in a new culture made Jobs ’ s orientation out of sync with current demands. Such a shift to a hierarchy culture generally produces a sense of apprehension, abandoning core values, and replacing family feelings with rules and policies. Scully was a master effi -

ciency and marketing expert, however, and his skills matched more closely the shifting culture of Apple as its growth produced a new cultural orientation.

As Apple developed into a large, mature organization under Scully, the culture shifted again, this time to a fourth stage, profi le 4 in Figure 3.6 . It ceased to be the agile, innovative company that had characterized the young group of renegades in its early life and instead was an outstanding example of effi ciency and marketing savvy. In many organizations, this profi le becomes the norm, with the clan and adhocracy cultures being minimized and the hierarchy and market cultures being emphasized. Many management consultants and leadership gurus therefore spend a great deal of energy assisting companies in developing the capability CH003.indd 67

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68 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

to reinstitute clan - and adhocracy - like attributes so that they can be more balanced organizations. It is not that all four types of cultures must be emphasized equally. Rather, it is that the organization must develop the capability to shift emphases when the demands of the competitive environment require it.

One reason for Apple ’ s performance diffi culties was the continued emphasis in the company ’ s culture on the bottom two quadrants in Figure 3.6 . In an industry that in the late 1990s faced the need to innovate constantly with very rapid cycle times, the continued cultural dominance by the bottom two quadrants, instead of a shift back up to the adhocracy quadrant, led to negative effects on Apple ’ s performance as a company until the resurgence of the adhocracy culture that Jobs led in around 2000.

Culture Change in a Mature Organization

Culture change also occurs in large, mature organizations, but in a less predictable pattern. Culture change in these organizations must generally be managed consciously. One example of this kind of managed culture change was a midsize fi nancial services company known as Meridian Bancorp (eventually acquired by Wachovia). As the fi rm grew from a $ 5 billion to a $ 15 billion company, the company ’ s culture changed in response to new environmental and competitive pressures. This pattern of culture change was less standard, however, than that occurring in new, young companies.

The banking industry has traditionally been dominated by companies characterized as clan - and hierarchy - type organizations —

highly regulated and controlled, tightly integrated, with multiple hierarchical levels and an old - boy network. Profi le 1 in Figure 3.7

characterizes the stereotypical banking culture. In the mid - 1980s, the CEO at Meridian Bancorp and his top administrative team completed the OCAI. Profi le 2 in Figure 3.7 provides a summary of the culture profi le they produced, with the CEO ’ s profi le CH003.indd 68

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Figure 3.7 Culture Change in a Mature Organization 50

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contrasted to those of his direct reports. It is clear that the cultural perspectives of this top management team were not compatible. The company had been founded on the tradition of a rural - bank, clan - type culture. Meridian ’ s growth, however, which came about primarily through acquisitions and mergers, led it into a more competitive, regional - focused environment. Whereas the president felt that the organization was still dominated CH003.indd 69

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70 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

by the traditional clan culture, his senior management team clearly felt the pressures of the increased competition.

Five years later, after continued expansion, the culture of the company had changed markedly to refl ect the emergence of a more competitive, diversifi ed fi nancial services company.

Many of the top management team members had been replaced, and as illustrated by profi le 3 in Figure 3.7 , more congruence of perspective had developed. Meridian had begun to put more emphasis on the adhocracy culture, and the president ’ s cultural perspective more nearly refl ected those of his direct reports.

With additional changes in the top management team, escalating pressure from Wall Street to reduce expenses and become more effi cient, and continued escalation in competitive pressures, Meridian ’ s culture made yet another shift. The company continued to value a cohesive, clan - type culture as well as a rational, hierarchy

-

type culture. But when the top manage-

ment team completed the OCAI again several years later, what dominated the values and perspectives in the organization was an emphasis on competitiveness and producing results (market culture) as well as new product development and innovation (adhocracy culture). Profi le 4 in Figure 3.7 shows that that culture profi le was almost the mirror image of the traditional banking culture that characterized most banking organizations. It also demonstrates the emergence of a congruent set of values, defi nitions, and perspectives among the top management team as they consciously managed the process of culture change in their company.

Summary

We have explained in some detail the development of the Competing Values Framework and its applicability to various aspects of organizations. Our intent is to illustrate how comprehensive the framework can be in organizing and highlighting the congruence of various aspects of managerial and organizational CH003.indd 70

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behavior. Our own research indicates that matches between the dominant culture of the organization and its leadership styles, management roles, human resource management, quality management, and effectiveness criteria contribute to higher levels of performance than mismatches do. Mismatches, of course, may create enough discomfort in the system to motivate changes, so they may serve a useful purpose for short periods of time. For the most part, however, the congruence of these various elements in organizations is a prerequisite to high performance, and the framework we have introduced here is useful as a guide for enhancing organizational effectiveness as well as for facilitating culture change.

Notes

1. Our colleague Dan Denison has also developed a widely used instrument for assessing culture, for example, and he also uses this same Competing Values Framework (rotated 90 degrees and relabeled) to organize his culture assessment items.

2. Our colleague John Van Maanen, at the Massachusetts Institute of Technology, one of the best researchers on organizational culture in the organizational sciences, aptly pointed out to us that “ leaving readers with the suggestion that four and only four cultures represent the wonderful world of organizations is a mistake. One can almost hear our anthropological ancestors turning over in their graves. ” We want to communicate clearly that our theoretical model was developed in order to organize organizational culture types, but it does not pretend to be comprehensive of all cultural phenomena. Nor does it apply equally well to cultures at levels other than the organization level — for example, national cultures. The framework instead provides a way for organizations to discuss and interpret key elements of organizational culture that can foster change and improvement. A major CH003.indd 71

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problem in many organizations facing the need to change their cultures is that no language exists, no key elements or dimensions have been identifi ed, and no common perspective is available to help the conversation even get started.

Change doesn ’ t occur because it is diffi cult to know what to talk about and what to focus on. In our experience, this framework provides an intuitively appealing and easily interpretable way to foster the process of culture change.

3. Oliver Williamson won a Nobel Prize in economics for this contribution.

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4

CONSTRUCTING AN

ORGANIZATIONAL CULTURE

PROFILE

Near the end of his long and illustrious career, the renowned statistician John W. Tukey wrote

Exploratory Data Analysis

(1977). What is interesting about the book is that Tukey, the developer of the most frequently used statistical tests for assessing signifi cant differences among sets of numbers, argued that insight and understanding are best created not by submitting data to statistical tests but by creating pictures of the data. He contended that the most effective way to interpret numbers is to plot them, draw pictures with them, chart them, or graph them. The pictures give people a better sense of what the numbers mean than a statistical test or a sophisticated mathematical technique. It is possible to see more relationships, do more comparisons, and identify more interesting patterns by analyzing images and representations than by simply looking at the results of numerical analyses.

Because our experience is similar to Tukey ’ s, we encourage you to construct a picture of your organizational culture data.

The purpose of this chapter is to help you draw cultural profi les that will highlight attributes of your organization ’ s culture that may not be obvious without the pictures.

Plotting a Profi le

The Organizational Culture Assessment Instrument (OCAI) focuses on some core attributes of an organization that refl ect 73

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its culture. Your ratings of these core attributes in Chapter Two produced a description of the types of culture that are dominant in your organization. In other words, your responses on the six items helped highlight aspects of your organization ’ s culture that identify its general culture type. To construct your own organizational culture profi le, use the scores you computed in Figure 2.2

in Chapter Two. That is, you computed an average score for each alternative — A, B, C, and D — for the “ Now ” and the

“ Preferred ” columns.

To construct an organizational culture profi le, follow these three steps:

1. Consider fi rst the numbers in the “ Now ” column. Plot the average scores for each alternative (A, B, C, and D) on the organizational culture profi le form in Figure 4.1 . The A alternative score represents the clan culture. Plot that number on the diagonal line extending upward in the top -

left quadrant on the form. The B alternative represents the adhocracy culture. Plot that number on the diagonal line extending upward in the upper - right quadrant on the form. The C alternative represents the market culture. Plot that number on the diagonal line extending downward in the bottom - right quadrant on the form. The D alternative represents the hierarchy culture. Plot that number on the diagonal line extending downward in the bottom - left quadrant on the form.

2. Connect the points in each quadrant to form a four - sided fi gure. You will have produced some sort of kite - like shape.

This profi le creates a picture of your organization ’ s culture as it exists right now. Such a picture is more useful for diagnostic purposes than the set of numbers produced in Chapter Two by themselves because it allows you to visualize your culture. You can see the more and less dominant aspects of the organization ’ s culture.

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3. Now plot the scores from the “ Preferred ” column on the same form. This time, connect the points using a dotted line (or a different color) so as to distinguish your preferred culture from your current culture. Having both plots on the same form allows you to compare the extent to which the current culture matches the preferred culture and to identify where cultural change might be in order.

Figure 4.1 Organizational Culture Profi le The Clan Culture

The Adhocracy Culture

A very friendly place to work where

A dynamic, entrepreneurial, and

people share a lot of themselves. It is

creative place to work. People stick

like an extended family. The leaders,

their necks out and take risks. The

or head of the organization, are

leaders are considered to be innovators

considered to be mentors and, maybe

and risk takers. The glue that holds

even, parent figures. The organization

the organization together is commitment

is held together by loyalty or tradition.

to experimentation and innovation.

Commitment is high. The organization

The emphasis is on being on the leading

emphasizes the long-term benefit of

edge. The organization’s long-term

human resource development and

emphasis is on growth and acquiring

attaches great importance to cohesion

new resources. Success means gaining

and morale. Success is defined in terms

unique and new products or services.

of sensitivity to customers and concern for

Being a product or service leader is

people. The organization places a premium

important. The organization encourages

on teamwork, participation, and consensus.

individual initiative and freedom.

The Hierarchy Culture

The Market Culture

A very formalized and structured place

A results-oriented organization. The major

to work. Procedures govern what people

concern is getting the job done. People are

do. The leaders pride themselves on

competitive and goal oriented. The leaders

being good coordinators and organizers,

are hard drivers, producers, and competitors.

who are efficiency-minded. Maintaining

They are tough and demanding. The glue

a smoothly running organization is most

that holds the organization together is an

critical. Formal rules and policies hold

emphasis on winning. Reputation and

the organization togeher. The long-term

success are common concerns. The long-

concern is on stability and performance

term focus is on competitive actions and

with efficient, smooth operations. Success

achievement of measurable goals and

is defined in terms of dependable delivery,

targets. Success is defined in terms of market smooth scheduling, and low cost. The

share and penetration. Competitive pricing

management of employees is concerned

and market leadership are important. The

with secure employment and predictability.

organizaional style is hard-driving

competitiveness.

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Figure 4.1 Organizational Culture Profi le, Cont’d.

The Clan Culture

The Adhocracy Culture

An organization that focuses

An organization that focuses

on internal maintenance with

on external positioning with

flexibility, concern for people,

a high degree of flexibility and

and sensitivity to customers.

individuality.

Flexibility and Discretion

Clan (A)

Adhocracy (B)

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External Focus and Differentiation

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The Hierarchy Culture

The Market Culture

An organization that focuses

An organization that focuses on

on internal maintenance with

external positioning with an

a need for stability and control.

emphasis on competition and

fast decision making.

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Figure 4.1 now refl ects your organization ’ s overall current and preferred culture. This is the combination of each of the separate core organizational attributes that refl ect its culture.

It may also be informative to plot the scores for each of the individual questions or attributes of culture contained in the items in the OCAI. This permits you to determine the extent to which each cultural attribute refl ects the same dominant culture type (that is, the extent to which your cultural plots are congruent). It also allows you to determine the extent to which the current culture matches (is congruent with) the preferred culture on each dimension.

Figure 4.2 allows you to plot each of the six questions individually. To use Figure 4.2 , follow these steps: 1. Look back at your “ Now ” column ratings on the OCAI in Chapter Two. Plot the scores from item 1 (Organizational Characteristics) on the form with the same label. Now plot the scores from item 2 (Organizational Leadership) on the fi gure with the same label. Do the same for each of the six questions on the appropriate form in Figure 4.2 . Connect each of the points with a solid line so that a kite - like fi gure is produced on each form.

2. Now look back at your “ Preferred ” column ratings. Plot these ratings on the appropriate forms in Figure 4.2 . Use a dotted line (or a different color) to connect the points so as to distinguish them from your Now ratings.

Examples of six illustrative organizational culture profi les are presented in Figure 4.3 . These plots are not intended to be stereotypical or ideal; they just represent six randomly selected organizations, each with a slightly different organizational culture profi le. We provide these different examples to illustrate the wide variety of culture profi les that organizations can develop.

These profi les also illustrate the fact that there is no such thing as a standard best or right culture. Each of these organizations is CH004.indd 77

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Figure 4.2 Profi les for Individual Items on the OCAI Clan

Adhocracy

Clan

Adhocracy

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Market

1. Organizational Characteristics

2. Organizational Leader

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Hierarchy

Market

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Figure 4.3 Culture Profi les for Six Organizations 50

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High-Tech Manufacturer

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highly successful, but each has a unique culture that fi ts its own circumstances.

The high - tech manufacturer, a maker of metering and measuring devices, is dominated by the adhocracy quadrant. Its survival depends on the rapid and constant innovation of new products and services for a hyperturbulent environment. The fast - growing bancorp is unusual in that its culture emphasizes the right side of the profi le — adhocracy and market — similar to the Meridian example. Most banks have a mirror image of that profi le. The standardized parts producer is dominated by a hierarchy culture, with the adhocracy culture being second most dominant. This fi rm produces millions of standardized parts annually and distributes them to the auto and aerospace industries. The multinational manufacturer, which produces and distributes products in more than fi fty countries, clearly emphasizes the bottom two culture types, market and hierarchy. It operates in a highly competitive industry dominated by large manufacturers headquartered in at least a dozen countries. The U.S. federal government agency fi ts the stereotype of an effi cient, stable, controlled system, dominated by the hierarchy quadrant. No surprises there.

The data systems fi rm is one of the few organizations we have seen that has a close - to - zero score in the adhocracy culture. Parenthetically, this fi rm was purchased by another, larger fi rm to help stimulate the parent company in its development of new products and creation of innovations. Predictably a great deal of confl ict, discomfort, and disillusionment occurred for the fi rst several months after the merger because this fi rm ’ s culture was so incompatible with expectations in the parent fi rm. A diagnosis of culture type using the OCAI helped resolve some of the problems of culture incompatibility and mismatched expectations, and it helped stimulate a needed culture change process.

Interpreting the Culture Profi les

The main purpose of developing a culture profi le for your organization is to help you identify what kind of culture change is CH004.indd 80

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most appropriate, if any, and in what ways culture can most profi tably be modifi ed. There is nothing magical about a culture profi le, and its primary use is preparation for implementing a culture change process. Since it is diffi cult to identify or to describe an organization ’ s culture (not to mention trying to engage in culture change), having a comprehensible picture of a culture makes it easier to systematically implement change in a consistent, coherent, and consensual way.

Having drawn a picture of your overall culture profi le as well as the profi les of each of the six culture attributes, you can now interpret these profi les from several different perspectives.

At least six comparison standards are available: (1) the type of culture that dominates your organization, (2) discrepancies between your current and your preferred future culture, (3) the strength of the culture type that dominates your organization, (4) the congruence of the culture profi les generated on different attributes and by different individuals in your organization, (5) a comparison of your organization ’ s culture profi le with the average culture profi les of almost one thousand organizations as rated by approximately fourteen thousand of their managers, and (6) trends we have noticed in more than two decades of work with this culture instrument.

Type

Refer to your overall culture plot on the Organizational Cultural Profi le (Figure 4.1 ). The quadrant in which scores are the highest indicates the culture that tends to be emphasized most in your organization. It identifi es the basic assumptions, styles, and values that predominate. One reason it is useful to know your organization ’ s culture type is that organizational success depends on the extent to which your organization ’ s culture matches the demands of the competitive environment. A fi rm with a strong clan culture and a weak market culture that is operating in a fi ercely competitive, highly aggressive industry may fi nd it diffi cult to survive because of a mismatch between culture and CH004.indd 81

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82 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

environment. Organizational cultures need to have some compatibility with the demands of their environments.

An example of an organization whose culture accounted for its adaptability to a crisis was reported by Powley and Cameron (2006). This study described an organization with a strong clan culture. When it was faced with a fatal shooting that threatened to destroy the reputation, security, and effectiveness of the organization, it was able to heal quickly and thoroughly by capitalizing on the attributes associated with its dominant culture type. The keys to organizational healing were all clan culture attributes: reinforcing organization members ’ well - being, fostering deep personal connections, strengthening family - type values, and initiating ceremonies and rituals that brought people together.

In addition, as you consider your own long - term future in your organization, this culture profi le will be useful for identifying the most valued leadership attributes, the behaviors that are most likely to be recognized and rewarded, and the management competencies that are most valuable. In addition to deciding whether the culture is appropriate for your industry environment, you may also want to determine the extent to which the culture is compatible with your own long - term goals, capabilities, and inclinations.

Discrepancies

Another important source of information is the discrepancies between your current organizational culture and what you prefer it to be. By observing the areas of greatest discrepancy between the preferred future culture and the current culture on the profi les in Figures 4.1 and 4.2 , you can determine a road map for change. Look for the widest differences in what is preferred versus what is current. Be especially sensitive to differences of more than ten points. Because the OCAI uses an ipsative response scale, statistically signifi cant differences in scores cannot be computed. However, in our experience with organizations, differences CH004.indd 82

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between the “ Now ” profi le and the “ Preferred ” culture profi le of between fi ve and ten points usually indicate the need for a substantial culture change effort. We have encountered organizations, such as a major health care system, whose “ Now ” and

“ Preferred ” culture profi les were fi fteen to twenty points apart in certain quadrants. This health care system initiated a major culture change effort as a result of analyzing their culture profi les.

The culture of the U.S. Army as rated by several hundred general offi cers, however, showed a difference of only a few points between the current culture and the preferred culture of the future. Nevertheless, a major culture change initiative has been underway in this branch of the military for several years inasmuch as a difference of a few points between the current culture and the preferred culture of the Army represents an important readjustment. The U.S. Army is not in need of a major cultural transformation, but from the standpoint of general offi cers, a certain amount of cultural change is required to better meet the challenges of future threats to American security.

In Chapter Five, we help you identify systematically what should be increased, what should be decreased, and what should remain the same to close these discrepancy gaps. Of course, you will not want to abandon aspects of your culture that are core to the identity and character of the organization, even though they may not be dominant. Ultimately, however, discrepancy data may be the most powerful of all the data provided by your culture profi le if your agenda is to initiate change.

Strength

The strength of your culture is determined by the number of points awarded to a specifi c culture type. The higher the score, the stronger or more dominant that particular culture is rated to be. Research has revealed that strong cultures are associated with homogeneity of effort, clear focus, and higher performance in environments where unity and common vision are required.

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84 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

IBM, Procter & Gamble, Johnson & Johnson, and Apple, for example, have strong cultures.

The extent to which your organization needs a strong dominant culture as opposed to a balanced or eclectic culture is a matter of individual circumstance and environment. The nature of the challenges your fi rm faces is likely to be the determining factor. Some organizations, for example, face circumstances where survival depends on fl exibility, innovation, creativity, and entrepreneurship. Standardization and control are much less infl uential in determining successful performance. A strong adhocracy culture may be most appropriate for success. An example is Intel, maker of integrated circuits in computers, whose success is dependent on a culture that reinforces cutting - edge, ahead - of - the - pack thinking.

Other organizations may require a more balanced culture where a similar emphasis is required in each of the four culture types. No culture type may be strong in such a fi rm. Toyota, which has led the world in cutting - edge design while at the same time manufacturing the world ’ s largest - selling car (the Camry), is well known for its production system (a highly developed hierarchy culture), ruthless and highly successful competitive strategy and market muscle (a market culture), cohesion and fi erce loyalty among employees (a clan culture), and highly innovative product design and technological breakthroughs (an adhocracy culture). None of the culture quadrants dominates in this fi rm. The point is that no ideal culture plot exists. Each organization must determine for itself the degree of cultural strength required to be successful in its environment.

Congruence

Cultural congruence means that various aspects of an organization ’ s culture are aligned. That is, the same culture types are emphasized in various parts of the organization. For example, in a congruent culture, the strategy, leadership style, reward system, approach to managing employees, and dominant characteristics all tend to emphasize the same set of cultural values. In such CH004.indd 84

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an organization, each of the individual plots in Figure 4.2 looks similar. By contrast, an organization with an incongruent culture would have profi les in Figure 4.2 with dramatically different shapes. Each attribute would emphasize different culture types and show no particular pattern of similarity.

Our own and others ’ research has found that congruent cultures, although not a prerequisite for success, are more typical of high - performing organizations than incongruent cultures are.

Having all aspects of the organization clear about and focused on the same values and sharing the same assumptions simply eliminates many of the complications, disconnects, and obstacles that can get in the way of effective performance.

The presence of cultural incongruence in organizations often stimulates an awareness of a need for change. It creates enough discomfort in the organization that members often complain about the ambiguity, lack of integration, or absence of fi t they experience, or they bemoan the hypocrisy that they observe when organizational behaviors seem to be incompatible with what they perceive to be the espoused values. Of course, hypocrisy is not always a product of cultural incongruence, but it is often one of the major symptoms that incongruence exists in a culture. Cultural incongruence, in other words, often leads to differences in perspectives, differences in goals, and differences in strategies within the organization. These in turn sap the energy and the focus of organizational members.

Temporary incongruence may be functional in that it can highlight aspects of the organization that are uncomfortable or out of focus, or it can uncover previously unacknowledged aspects of the culture that are dysfunctional. Increased motivation for change in the culture may be a desirable result. In the long run, however, incongruence inhibits the organization

’

s

ability to perform at the highest levels of effectiveness.

In considering cultural congruence, it is important to be sensitive to the unit of analysis under examination. For example, if individuals from different parts of the organization are rating CH004.indd 85

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their own subunits, very different culture profi les may be produced in different subunits. This does not mean that the organization does not have a congruent culture. For example, the consumer products division in Pfi zer, the world ’ s largest research -

based pharmaceutical fi rm, has a different cultural profi le than does the drug development division. The profi les do not look the same. It is very clear, however, that both units are part of the Pfi zer culture when compared to another pharmaceutical fi rm, say, Boehringer Ingelheim. The Pfi zer culture is markedly different from that of Boehringer Ingelheim, and the congruency of these fi rms ’ cultures is detectable by their common cultural core.

By and large, congruency of culture and its association with high performance is more likely to be connected to subunit performance than to the overall performance of these large, complex corporations. Overall organizational ratings in such cases may not be as accurate as subunit ratings, although they may highlight the common or shared cultural emphases.

In interpreting your organization ’ s cultural congruence, therefore, examine the individual plots in Figure 4.2 . To what extent are the shapes of the plots the same? Look for discrepancies in the culture types that predominate. Are any of the plots emphasizing cultures that are on the diagonal from one another, that is, cultures that are contradictory? This kind of discrepancy is more incongruent than when adjacent quadrants predominate. Look for discrepancies of more than ten points. When discrepancies do exist, they may indicate a lack of focus, that the culture is unclear to respondents, or that the complexity of the environment requires multiple emphases in different areas of the organization.

Comparisons

In our own research, we have surveyed more than 100,000 managers representing almost 10,000 organizations. One standard against which to compare your own organization ’ s culture is to compare it to an “ average ” organization or to organizations in your same industry. Figure 4.4 presents a profi le of the average CH004.indd 86

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Figure 4.4 Average Culture Plot for More Than One Thousand Organizations

Flexibility and Discretion

Clan (A)

Adhocracy (B)

50

40

30

20

10

10

20

Internal Focus and Integration

External Focus and Differentiation

30

40

50

Hierarchy (D)

Market (C)

Stability and Control

culture plot for all the organizations in our database. Of course, an overall average profi le eliminates all the variance and any nuances in specifi c organizations, so this overall profi le may not be helpful to your specifi c organization. You will notice that organizations in general have slightly more emphasis in the lower quadrants than in the upper quadrants. The adhocracy quadrant receives the least emphasis, while the market quadrant receives the most emphasis.

Figure 4.5 shows the average profi le for different industries based on SIC codes, which group organizations in the same CH004.indd 87

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Figure 4.5 Average Profi le for Each Item on the OCAI Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

1. Organizational Characteristics

2. Organizational Leader

Manufacturing-Actual ( N = 912)

Manufacturing-Actual ( N = 74)

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

3. Management of Employees

4. Organizational Glue

Finance, Insurance, and Real Estate-

Finance, Insurance, and Real Estate-

Actual ( N = 503)

Actual ( N = 5304)

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

5. Strategic Emphasis

6. Criteria of Success

Services-Actual ( N = 31)

Services-Actual ( N = 195)

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industrial group. You will note some substantial differences among certain industries, but this does mean that the profi le shown is ideal or preferred. It is merely provided as a referent. It may or may not represent the best profi le for the industry.

Average profi

les for different comparison organizations

are provided in Figure 4.6 . These profi les provide comparisons among organizations within certain industry sectors. These are well - known organizations in the same industry. The purpose of these comparisons is to highlight the point that no correct or best culture profi le exists for an organization and to provide an additional standard against which to compare your own organization ’ s cultural profi le. (We have omitted the specifi c names of these well - known companies to maintain our promise of confi -

dentiality.) These profi les illustrate the variety of cultural differences that exist among different organizational types.

Trends

To repeat, these average plots do not represent an ideal. They are just averages. Performance varies widely among these fi rms and industries. The best - performing organizations in the world are represented, as well as some organizations that aren ’ t doing very well now. A large number of industries are also represented, as well as organizations in the public and private sectors.

A majority of the organizations are U.S. fi rms, but substantial numbers of fi rms from fi ve continents are also represented in the data set.

It may be interesting for you to see if your own culture plot varies widely from the average organizational culture plot in your industry. If it does (or if it does not), ask yourself questions such as these: Does our culture adequately map our environmental demands? What changes are needed to bring our culture into alignment with our environmental demands? Are we emphasizing what our customers expect? In what areas are we underdeveloped? In what areas might we be overdeveloped or placing CH004.indd 89

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Figure 4.6 Average Culture Profi le for Various Industry Groups

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

Agriculture, Forestry, Fishing

Nonclassifiable

N = 72

N = 9

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

Finance, Insurance, Real Estate

Manufacturing

N = 172

N = 38

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

Mining

Construction

N = 21

N = 9

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Figure 4.6 Average Culture Profi le for Various Industry Groups, Cont’d.

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

Public Administration

Services

N = 43

N = 7

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

Retail and Wholesale Trade

Transportation, Communications,

N = 44

Electric, Gas, and Sanitary

N = 127

undue emphasis? In what areas do we have a unique advantage?

Where does our core competency lie?

Comparing your own organization ’ s profi le with your industry ’ s profi le and with the average industry profi les for each OCAI item may help stimulate additional insights for changing your culture in a way that boosts organizational effectiveness. Having a culture profi le different from your industry

’

s, for example,

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92 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

may mean that your organization has a unique competitive advantage — or that there is a mismatch with the demands of the industry ’ s environment.

In our observation of more than one thousand organizations, several trends have emerged that seem to be typical. These trends may not represent your organization at all, but they are offered to help you more accurately diagnose your culture profi les:

■ ■ ■

1. Top managers tend to have higher clan scores. They rate the culture of the organization as more clan focused than do managers at lower levels of the hierarchy.

2. Adhocracy scores are generally rated the lowest, as you can tell from Figures 4.4 and 4.5 . Not only is the average adhocracy score slightly lower than the others, but fewer fi rms are dominated by the adhocracy culture than are dominated by each of the other three culture types.

3. Over time, companies tend to gravitate toward an emphasis on the hierarchy and market culture types. Once their culture profi les become dominated by those lower two quadrants, it seems to be diffi cult for them to develop cultures characterized by the upper two quadrants. It ’ s almost as if gravity takes over.

The lower quadrants have a tendency to remain dominant the longest. It takes a great deal of effort and leadership to make the change to a clan or adhocracy culture.

4. Several management consultants and authors have equated “ leadership ” with the cultures associated with the top two quadrants and “ management ” with the cultures in the bottom two quadrants. It has become quite popular, for example, for writers and commentators to advocate leadership over management; that is, they emphasize teamwork, innovation, and change (clan and adhocracy) instead of maintaining stability, productivity, and the status quo (hierarchy and market). We do not happen to agree with this CH004.indd 92

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common distinction between leadership and management. Our research suggests that it takes both leadership and management to strengthen, maintain, change, or create a culture in any of the quadrants. Leaders who are not managers are bound to fail, just as managers who are not leaders are bound to fail. Change without stability is chaos; innovation without productivity is pie in the sky. The distinction is therefore not very useful because both leadership and management are needed for organizational effectiveness. This is another important insight highlighted by the Competing Values Framework of culture. All four culture types (and the management competencies that accom-pany them) are valuable and necessary. None is better or worse than the others.

5. Paradoxes often exist in cultural profi les. It is not unusual to see cigar - shaped profi les, for example. It is not the case that an organization must be dominated by one particular side of the organization profi le form or by the top or the bottom of the profi le. Many high - performing organizations simultaneously emphasize the clan culture along with the market culture or the hierarchy culture along with the adhocracy culture. This may be a sign of strength as much as a sign of weakness. For example, in some of our own research (Cameron, 1986), we found that organizational effectiveness in institutions of higher education was highest in those that emphasized innovation and change (adhocracy) and at the same time stability and control (hierarchy). We also found that effective organizations were supportive of and developed their employees (clan) but also demanded output and achievement from them (market). We concluded in that study that effective organizations are able to behave in fl exible and sometimes contradictory ways. They can encourage hard - driving productivity and accomplishment, yet also empower employees and maintain a fun, informal climate.

6. Over the past ten years or so, the average organizational culture profi le has become slightly more oriented toward the hierarchy quadrant as well as to its opposite, the adhocracy CH004.indd 93

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94 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

quadrant. That is, a slight tendency toward cultural emphasis on control, stability, quality, and processes, as well as a slight tendency toward entrepreneurship, risk, and innovation has occurred.

7. Nonsystematic difference in performance has been detected among organizations with a square profi le versus a profi le that has a strong emphasis in one or more of the quadrants.

Sometimes square cultural profi les simply indicate that the organization does not really have a good sense of its own culture, strengths, or unique capabilities. Sometimes it simply means that the culture is well developed in each quadrant. The point is that the goal is not necessarily to develop a balanced profi le in each quadrant.

Summary

In this chapter, we briefl y explained ways to analyze your organizational culture profi le. Our intent throughout this book is to help you understand the strengths and potential for change in your own organization ’ s culture. Understanding how your organization is the same as and different from other similar organizations, how its different elements are aligned with one another, and in what ways change might be targeted are all important outcomes from this brief analysis of profi les.

In the next chapter, we describe a procedure for systematically designing a culture change process. We use examples from an actual organizational culture change effort to illustrate this procedure.

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5

USING THE FRAMEWORK

TO DIAGNOSE AND CHANGE

ORGANIZATIONAL CULTURE

The Competing Values Framework serves as a way to diagnose and initiate change in the culture that organizations develop as they progress through their life cycles and cope with the pressures of their external environments. Each organizational culture profi le refl ects underlying attributes: management style, strategic plans, climate, reward system, means of bonding, leadership, and basic values of the organization. Changing the culture, then, requires that these various elements of culture be identifi ed and altered.

This identifi cation and alternative - generation task is a key challenge that individuals interested in initiating culture change face.

In this chapter, we provide a methodology for identifying what needs to change in an organization ’ s culture and developing a strategy to initiate change in key elements. The methodology relies on a process of dialogue among individuals charged with initiating and managing the change. This usually involves managers near the top of the organization, but it may involve organization members at all levels.

Because the culture of most organizations is invisible and taken for granted, most organization members have a diffi cult time identifying or describing it, let alone consciously changing it. This is where the Organizational Culture Assessment Instrument (OCAI) can be especially useful. The instrument helps uncover, or bring to the surface, aspects of the organization

’

s culture that otherwise might not be identifi able or articulated by organization members. It allows a manager or a 95

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96 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

potential change agent to say to organization members, “ Here is a tool we can use to identify key characteristics of our culture. It focuses on six core elements that refl ect who we are and how we approach organizational challenges. This instrument allows us to measure where our organization is and where we want to be. We can use the OCAI as part of a systematic process to specify what the measures of culture mean in terms of action. It will help us formulate an action agenda. ”

As you will see in this chapter, both novices and experienced change agents can use the process of culture change. In fact, the instrument and methodology have already been used by scores of consulting fi rms and change agents worldwide to initiate the culture change process. However, we have written the book so that managers who have not be trained as change agents can also use the methodology to initiate their own change initiatives.

In Appendix B, we provide some helpful suggestions for initiating culture changes in various areas of an organization.

Those suggestions supplement the methodology described in this chapter, and they are provided to help managers who are inexperienced in managing a culture change process do so effectively. More experienced change agents may use the OCAI and this methodology to address deep obstacles to culture change and facilitate major corporate transformations. Whereas the methodology described is linear and stepwise, a large number of variations in this process may be used to lead organization members through a culture change initiative.

One way to illustrate the usefulness of this methodology is to describe a well - known organization that relied on the OCAI diagnosis procedure to initiate culture change. This organization became convinced that improving organizational effectiveness was predicated on a signifi cant program of cultural change (see Hooijberg and Petrock, 1993). After describing the case study, we present a nine - step methodology for employing the OCAI. Then we provide two more case studies illustrating some variations on the OCAI methodology that address deep - change issues.

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Planning for Culture Change: An Example

In an effort to become more competitive, the top management team of a well - known company decided to initiate signifi cant organizational change. The organization is a large multinational business that manufactures circuit boards for the microelec-tronics industry. Its environment is fast paced, quick to change, and extremely competitive. The introduction of self - managing work teams was a key element that top managers identifi ed for achieving desired organizational change. These managers were concerned, however, that initiating self - management might not survive the command - and - control work culture that had developed in the organization and had become institutionalized over the previous twenty years.

The methodology for diagnosing and initiating a culture change proceeded through a series of steps. Top management fi rst convened a leadership team consisting of about twenty - fi ve representatives from management, employees, and the union.

Their charge was to reach agreement on the type of organizational culture needed to meet the competitive demands of the future and sustain participative management processes such as self - managing work teams.

Each team member completed the OCAI in order to diagnose the organization ’ s current culture. They then were divided into six groups, each containing representatives from management, employees, and the union. Each group reached consensus on ratings of the dimensions of culture being assessed. Each of the six group culture plots were then averaged together to form an overall culture plot for the organization. The solid line in Figure 5.1 shows the fi nal plot that emerged from this process.

The next task was to reach consensus on the preferred or future culture profi le for the organization. This was accomplished by having each team member complete the OCAI again according to how he or she thought the culture should be in the future to ensure successful performance. The groups reached CH005.indd 97

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Figure 5.1 Profi le of One Organization ’ s Current and Preferred Cultures

Flexibility and Discretion

Clan (A)

Adhocracy (B)

50

40

30

20

10

10

20

Internal Focus and Integration

External Focus and Differentiation

30

40

50

Hierarchy (D)

Market (C)

Stability and Control

Preferred

Now

consensus on a preferred future culture and then reached consensus as an entire team on the preferred organizational culture profi le. The dashed line in Figure 5.1 shows the end product of this process: a profi le of the organization ’ s current culture compared to the preferred future culture.

Based on the differences between the current and preferred profi les, the leadership team determined which aspects of the organization ’ s culture to emphasize more, which to emphasize CH005.indd 98

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less, and which to emphasize the same amount. From Figure 5.1

it is evident that the organization wanted to emphasize the clan and adhocracy quadrants more and the hierarchy and market quadrants less. Signifi cant potential inhibitors to self -

management existed because the culture did not emphasize the clan culture type enough.

Based on the discrepancies between the current and ideal culture profi les, the teams then reached consensus on what it means and what it does not mean to increase and decrease emphasis in each quadrant. For example, to increase emphasis in the clan quadrant means that more support and employee involvement must be emphasized. It does not mean that people can do whatever they want or that they can stop working hard.

This step in the culture change process is to remind team members of the trade - offs when culture change occurs. It also points out the necessity of not abandoning some cultural emphases even though they are not the current priority in the culture change strategy. Figure 5.2 illustrates the data generated in this step by the team.

Finally, the team identifi ed specifi c activities that could be implemented in order to emphasize the clan and adhocracy cultures and deemphasize the hierarchy and market cultures. The company did not want to abandon the control and rigor associated with the hierarchy quadrant, or the hard - driving, goal orientation of the market quadrant, of course, but it also didn ’ t want to go overboard and focus exclusively on the clan and adhocracy quadrants. Therefore, the teams identifi ed what they wanted to do more of, less of, and the same amount of in each of the four culture types. They formulated action plans for implementing the changes implied by these lists and initiated a strategy for changing the organization ’ s culture.

The ultimate result of this cultural diagnosis activity was the successful implementation of a self - managing team approach to culture change, with minimal resistance and a greater shared awareness of the underlying strengths and future direction of CH005.indd 99

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100 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Figure 5.2 One Organization ’ s

“ Means – Does Not Mean ” Analysis

Clan Culture

Adhocracy Culture

✓ Increase Decrease

✓ Increase Decrease

Remain Same

Remain Same

Means . . .

Means . . .

Survey and meet employee needs

Put dynamism back into the business

Promote teamwork and participation

Encourage and celebrate risk taking

Support and recognize team players

Foster creative alternatives and

Foster better morale through

innovation

empowerment

Make change the rule, not the

Create higher levels of trust

exception

Express more obvious concern for

Become a more forward looking

people

organization

Provide chances for self - management

Create bolder innovation programs

Clarify a vision of the future

Does Not mean . . .

Does Not mean . . .

Becoming undisciplined and overly

permissive

Running the business with reckless

Perpetuating cliques jockeying for

abandon

power

Disregarding customer requirements

One big “ love - in ”

Selfi shness and self - aggrandizement

Only fostering an internal focus

Missing goals

Not working hard and having high

The latest of everything

expectations

Taking unnecessary and uninformed

Forgetting about stretch goals –

risks

protecting underperformers

Abandoning careful analysis and

Freedom without responsibility

projections

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Figure 5.2 One Organization ’ s

“ Means – Does Not Mean ” Analysis, Cont’d.

Hierarchy Culture

Market Culture

Increase ✓ Decrease

Increase ✓ Decrease

Remain Same

Remain Same

Means . . .

Means . . .

Eliminate useless rules and procedures

Slightly less centrality of measures and

paperwork

fi nancial indicators

Eliminate unneeded reports and

Stop driving for numbers at all cost

paperwork

Focus on key goals

Reduce corporate directives

Constantly motivate our people

Eliminate micromanagement

Adapt to human as well as market

Remove unnecessary constraints

needs

Push decision making down

Remember that we still need to make

money

Does Not Mean . . .

Does Not Mean . . .

Loss of logical structure

Letting the inmates run the asylum

Ignoring the competition

with no guidance

Losing the spirit of winning and our

Elimination of accountability and

will to be number one

measurement

Missing stretch goals and targets

Elimination of production schedules

Neglecting the customer

Slack time schedules and responsiveness

Missing profi t projections and budgets

Taking advantage of the situation

Stop looking at results

the fi rm. Without this initial cultural diagnosis, embedded organizational resistance emanating from an entrenched but outdated culture would have subverted any such changes.

Steps for Designing an Organizational

Culture Change Process

Using this organization ’ s experience as an example, we present a nine - step process that should be followed when designing and implementing an organizational culture change effort.

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The purpose of these nine steps is to foster involvement and minimize resistance to the culture change by those affected, clarify for all concerned what the new cultural emphases will be, identify what is to remain unaltered in the organization in the midst of change, generate specifi c action steps that can be initiated to create momentum toward culture change, identify measures and metrics to ensure accountability, and develop the leadership competencies to ensure organizational effectiveness after the change.

The nine steps for initiating organizational culture change are as follows:

1. Reach consensus regarding the current organizational culture.

2. Reach consensus on the preferred future organizational culture.

3. Determine what the changes will and will not mean.

4. Identify stories illustrating the desired future culture.

5. Identify a strategic action agenda.

6. Identify immediate small wins.

7. Identify leadership implications.

8. Identify metrics, measures, and milestones to maintain accountability.

9. Identify a communication strategy.

Let us examine each step in order.

Step 1: Reach Consensus on the Current Culture Identify a set of key individuals in the organization who have a perspective of the overall organizational culture. Be sure to involve people who will be engaged in implementing change initiatives and whose acceptance is necessary for ensuring a successful change effort. Each of these individuals should complete CH005.indd 102

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the OCAI. Make sure that each person is rating the same organization when completing the instrument. That is, make certain that some people are not rating, say, a division while others are rating the overall fi rm. It is important to make certain that the target of analysis is the same for all respondents.

This seems like a simple task, but we have seen organizations where some of the managers were rating a single business unit while others were rating the entire corporation. Discussions of what to change and how to implement change were frustrated until the team fi nally came to consensus regarding the appropriate level of analysis. Of course, the individuals providing the ratings on the OCAI should be those who have knowledge of and an overall viewpoint regarding this organizational unit. Respondents who have a narrow or limited perspective —

for example, individuals who may be in a department without access to knowledge about the overall organization — will not be able to provide reliable or valid assessments.

Have these individuals meet to generate a consensual view of the current organizational culture. Do not average ratings.

Rather, consider carefully the perspectives of individuals who may see the organization differently than others do. If the number of people completing the instrument is large, divide them into subgroups, and have each subgroup create an overall, consensual culture plot. Do not ignore any person ’ s ratings, no matter how discrepant those ratings are. It is especially important to discuss the factors that led each individual to rate the organization ’ s culture as he or she did.

This discussion, and the reaching of consensus, is usually the most fruitful part of the exercise because it builds understanding, opens lines of communication, and highlights previously under-represented aspects of the organization ’ s culture. Having every person complete the OCAI individually permits them to think deeply about how they view the organization ’ s culture, encourages participation by everyone, and generates the maximum amount of information needed to construct an overall culture profi le.

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After each subgroup has reached consensus on a current organizational culture profi le, representatives from each subgroup meet to generate an overall consensual organizational culture profi le. In these consensus - building discussions, the team should address questions such as the following:

• On what basis did you provide the ratings that you did?

• What organizational or managerial behaviors refl ect your ratings?

• What is being ignored in our organization?

• What are the fundamental assumptions that drive our organization?

• How is the organization different now from the way it was in the past?

• What events refl ect our organization ’ s culture?

• What norms and psychological contracts are typical of our organization?

• What is especially unique about our organization?

Step 2: Reach Consensus on the Preferred

Future Culture

Repeat the process in step 1, this time focusing on the preferred or desired culture. Keep the discussion of current culture separate from that of the preferred culture so that the two are not just refl ections of one another. In order to create a preferred culture, discuss questions such as the following:

• What will our organization need to be like to be highly successful in the future?

• What demands will we face in the future environment?

• What trends should we be aware of?

• In what areas would we like to be at the leading edge?

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• Where are we currently underdeveloped?

• What will our customers or competitors require of us in the future?

• If we were to dominate our industry, what would need to change in our organization?

• What areas of special strength can we use to differentiate our organization?

• What is the best we have ever been, and how can we duplicate that in the future?

Remember that everyone should be involved in these discussions, and no one ’ s point of view should be ignored. Make certain that individuals provide as much rationale and evidence as possible for their perspectives. Don ’ t conduct the discussion on an ethereal or blue - sky basis, but ground the discussion on informed projections, specifi c examples, and verifi able data.

Discussion of these issues should help produce a consensual preferred culture toward which the organization must move. Again, make certain that this consensus - building process is not short -

circuited. For example, don ’ t just average numbers together. The discussion itself is likely to be among the most valuable aspects of the entire process.

Step 3: Determine What the Changes Will

and Will Not Mean

Plot the current and preferred culture profi les on the form in Figure 5.3 , and highlight the discrepancies. The absence of large discrepancies does not mean that important changes are not needed. Small shifts may be as important as large, transformational ones. Moreover, it may be as diffi cult to make small changes in a particular type of culture as a large change. A small increase in emphasis in the adhocracy quadrant, for example, may require as much energy and effort as a large increase in the clan quadrant.

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Figure 5.3 Form for Plotting the Organizational Culture Profi le

Flexibility and Discretion

Clan (A)

Adhocracy (B)

50

40

30

20

10

10

20

Internal Focus and Integration

External Focus and Differentiation

30

40

50

Hierarchy (D)

Market (C)

Stability and Control

On the plotting form, the area of incongruence between the current and preferred culture plots identifi es the changes that should be concentrated on.

The most important part of this step is to have individuals complete the form in Figure 5.4 . Each person identifi es what it means and what it does not mean to emphasize or deemphasize a certain culture type. Keep in mind that trying to move toward one particular type of culture does not mean that other culture types should be abandoned or ignored. It only means that special CH005.indd 106

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Figure 5.4 What Culture Change Means and Does Not Mean

Clan Culture

Adhocracy Culture

Increase

Decrease

Increase

Decrease

Remain Same

Remain Same

Means . . .

Means . . .

Does Not Mean . . .

Does Not Mean . . .

Hierarchy Culture

Market Culture

Increase

Decrease

Increase

Decrease

Remain Same

Remain Same

Means . . .

Means . . .

Does Not Mean . . .

Does Not Mean . . .

emphasis must be placed on certain elements if the culture change is going to be successful.

Questions that could be addressed include the following:

• What are the attributes and activities that we want to emphasize if we are to move toward the preferred quadrant?

• What norms, artifacts, and behaviors should dominate our new culture?

• What attributes should we reduce or abandon if we are to move away from a particular quadrant?

• Although we will move away from a quadrant, which of its characteristics will we preserve?

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• What is unique about each quadrant that we want to make certain to preserve?

• What continues to be important about this culture type even though we will begin to emphasize another culture type?

• What can we routinize so that we don ’ t have to provide additional attention or resources to this aspect of our culture?

• How will we recognize the new culture?

The team should reach consensus on the key factors that team members have listed in each section of Figure 5.4 . That is, identify the core attributes, behaviors, norms, and principles that describe what it means and what it doesn ’ t mean to change emphases in specifi c culture types. Be prepared to explain these factors to others in order to help them understand how the culture will change. The intent of this step, in other words, is to create a broad, consensual vision of what the desired future culture will be, what the critical attributes of the organization will be, what will change and what won ’ t change, and what will be preserved that is valuable in the current organizational culture.

As a side note, our colleague Alan Wilkins (1989) identifi ed the importance of building on what he termed

“

corpo-

rate character ” in any organizational change effort. What this means, in brief, is that effective change also capitalizes on the core competencies, the unique mission, and the special organizational identity that has been created over time. Corporate character is similar to family traditions or a national conscious-ness. Organizations don ’ t want to abandon some aspects of what makes them unique, but they do want to alter other things.

Identifying what change means and doesn ’ t mean helps remind individuals that they must not abandon certain of the organization ’ s core competencies. Organization members will want to preserve some elements at all costs, even though these attributes CH005.indd 108

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may reside in a quadrant that is being emphasized less than others.

Step 4: Identify Illustrative Stories

Organizational culture is best communicated and illustrated by stories (Martin, Feldman, Hatch, and Sitkin, 1983; Martin and Powers, 1983). That is, the key values, desired orientations, and behavioral principles that are to characterize the new organizational culture are usually more clearly communicated through stories than in any other way. It is rare to talk to someone at FedEx, for example, without hearing the story about the employee who rented a helicopter, fl ew to a mountaintop in a snowstorm, and fi xed a transformer that had knocked out the phone system, illustrating the value of customer service and timeliness. A common story at Southwest Airlines describes the CEO working on the baggage line on holidays so that employees could take the day off, illustrating the value that customers are number two and employees are number one at Southwest and

“ positively outrageous service ” applies fi rst to fellow employees. The lessons that employees are to learn about appropriate behavior in the new culture are quickly and clearly communicated by telling and retelling stories that illustrate the desired values, attributes, and morals.

In this step, therefore, the team should identify an actual incident or event that illustrates the key values they want to permeate the future organizational culture. These incidents or events should be associated with the organization itself so that members can identify with the values being illustrated. Actually tell the stories in the team discussions so that the group agrees they are powerful enough to convey the desired values and culture. Articulate clearly the lessons to be learned and the morals of the stories. These stories will serve the same functions as an exciting and clearly articulated vision of the future.

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to others than any number of culture plots, lists of strategies, or motivational speeches by the CEO.

Questions such as the following may help identify appropriate stories:

• What notable incidents have occurred that represent the best we hope to achieve?

• What leaders in the organization have exemplifi ed the preferred culture?

• What inspiring examples exist of this organization at its very best?

• What are the incidents or events that everyone knows about and are unusually positive?

• What employees in nonvisible positions are exemplifying the very best aspirations of the organization?

• What are the core stories that need to be repeated over and over again?

Step 5: Identify a Strategic Action Agenda The fi rst four steps in the culture change process are designed to clarify and reach consensus on the culture as it currently exists and as it is desired to be in the future. These steps focus on generating consensus, determining what is to be preserved and what isn ’ t, and highlighting the culture that should be in place if the organization is to achieve spectacular performance in the future.

Without clarity and consensus, the rest of the culture change process will be in vain.

With a shared understanding of what it means and doesn ’ t mean to change the organization ’ s culture, as well as what values are to be reinforced, the fi fth step involves identifying the strategic agenda that will foster the desired change. The form in Figure 5.5 should be completed so that a few key strategic CH005.indd 110

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Figure 5.5 Actions to Be Taken

Clan Culture

Adhocracy Culture

What should we do MORE of?

What should we do MORE of?

What should we START?

What should we START?

What should we STOP?

What should we STOP?

Hierarchy Culture

Market Culture

What should we do MORE of?

What should we do MORE of?

What should we START?

What should we START?

What should we STOP?

What should we STOP?

actions are identifi ed in each quadrant. As a team, reach consensus on what should be started, what should be stopped, and what we should do more of in order for the culture change process to begin. This step requires the team to identify actions and behaviors that will be undertaken as part of the culture change.

In formulating the strategic agenda, make certain that you also consider several key actions:

• Create readiness . That resistance to culture change will occur is a given. This is because the basic values and way of life that people have become accustomed to are being changed. Creating readiness to change may be fostered by identifying the advantages of the future state, identifying CH005.indd 111

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the disadvantages of not changing, showing gaps between current performance and future required performance, providing needed resources to implement change, and rewarding behaviors compatible with the desired change.

• Explain why . When people know why the change is necessary, most of their resistance subsides. Moreover, research in communication suggests that people tend to explain why to people they care about and hold in high esteem. They tend to tell what to those they care less about or hold in low esteem. Explaining why therefore communicates both caring and esteem to those involved in the culture change process.

• Focus on processes . For change to last, it must be refl ected in the core processes in which the organization is engaged.

This means that the process of selecting, appraising, and rewarding people must be changed to refl ect the new culture. It means that the core business processes, such as designing, engineering, manufacturing, delivering, and servicing products, may need to be redesigned. Rearranging structures or reporting relationships will not contribute to long - term success by themselves. Process changes must occur.

• Generate social support . Build coalitions of supporters for the change and empower them. Involve those affected by the changes. Listen to their perspectives, and help them feel understood, valued, and engaged. Identify champions who can infl uence the opinions of others and serve as role models and positive energizers for the change.

• Provide information . Share as much information as possible on a regular basis and as broadly as possible. In the absence of information, people create their own, so reduce rumors and ambiguity by opening lines of communication, providing factual information, providing personal feedback to those involved, and, especially, celebrating successes publicly.

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As these action steps are formulated, keep in mind questions such as the following:

• What wasteful, redundant, non - value - adding, or attention -

defl ecting activities need to be terminated?

• Where should we begin?

• What resources need to be garnered?

• What processes or systems should be redesigned?

• What environmental factors must we be aware of?

• What actions can be implemented that produce value, are rare, are diffi cult to imitate, and capitalize on our strengths?

• What coalitions can we build?

Step 6: Identify Immediate Small Wins

The task associated with this step is to develop a list of a limited number of key action steps that you can execute right away.

Identify something that can be implemented immediately

—

tomorrow morning — to begin the process of change. Of necessity, these will be small, incremental changes or activities, but they are crucial for starting the process of change. The rule of thumb is: Find something easy to change, change it, then publicize it .

Then fi nd a second thing that is easy to change. Change it, and publicize it. These kinds of changes create a sense of momentum.

Observers see that movement is beginning to occur. Because the changes are small, major resistance typically does not occur, so a bandwagon effect begins to build. Resistance is reduced and the impression of real progress is created. Most important, recognizing and highlighting each change creates an opportunity for celebration. Each small change represents a victory. Support is also created because victories built positive energy and enthusiasm.

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with the desired culture change. Each member of the team charged with the changing culture can develop his or her own list of action items, but consensus should be reached on the most powerful and visible ones. Implement the small wins right away to create momentum, and emphasize the ones that have the most impact on creating a sense of progress.

These small changes must be targeted and consistent with the desired culture change rather than scattered and random.

You want to create a sense of momentum, not chaotic or hap-hazard initiatives. This is why a carefully constructed list of targeted small wins is necessary in this stage of the culture change process. Questions that you might ask include:

• What are the easy things in our organization that can be targeted for change?

• What visible actions can spark an impression of change?

• What aspects of the physical environment can be altered?

• What kinds of celebrations and recognitions can be conducted?

• How frequently can and should we highlight the small victories?

Step 7: Identify the Leadership Implications The leadership implications of culture change are twofold. One issue involves leadership development so that leaders have the wherewithal to lead the process of change and can help create the consensus and collaboration needed to accomplish the goal.

Leaders must have the necessary capabilities and competencies to facilitate the change process, plus they must have the competen cies necessary to lead the organization when it has developed the desired future culture. Capabilities for the future culture as well as for the existing culture are needed.

For example, in Apple ’ s early years, Steven Jobs was very clear about not wanting to lead the company if it was to become a bureaucratic, tightly controlled manufacturer of personal CH005.indd 114

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computers. As a result of the culture change from dominance in the clan and adhocracy cultures to a shift to the control and market quadrants, the board fi red the founder of the company.

Jobs ’ s leadership capabilities and inclinations at that time were not congruent with the culture that was beginning to evolve at Apple. It wasn ’ t until later that Apple rehired Jobs in order to bolster its largely abandoned adhocracy culture.

Ensuring that the necessary leadership development activities are in place and that a clear view of what competencies will be required in the future are crucial. This topic is discussed in more detail in Chapter Six when we introduce a leadership competencies assessment tool. Culture change always implies individual change as well.

Second, leaders must identify ways in which their personal commitments and some types of visible indications of individual responsibility are made obvious. It must be clear to the rest of the organization that all leaders are wholeheartedly committed to the culture change. One way to do this is to hold a symbolic funeral.

That is, sometimes in order to make a case for change, leaders criti-cize previous activities or denigrate past practice. The problem is that this is likely to create elevated resistance and discouragement.

Most employees have been part of that past, and criticism dimin-ishes their past efforts and demoralizes their accomplishments. An alternative is to hold a symbolic funeral that celebrates the past, highlights the best of what was, but then creates optimism and hope for the future. The future is always highlighted as being different from the past. Leaders can demonstrate their support of the future change not by criticizing the past but by symbolically burying it and articulating their optimism for a new, successful future.

Questions such as the following can help guide leadership development and preparation:

• What competencies are needed to lead the culture change effort?

• What competencies will be most valuable in the preferred (changed) culture?

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• What leaders do we need to have in place when the change is complete?

• What leadership training and development opportunities do we need to provide right away?

• What changes will be required in the reward and recognition system for leaders?

• What succession planning process is necessary to ensure a smooth transition between the old culture and the new culture?

Step 8: Identify Metrics, Measures, and Milestones One major reason that change does not occur — in individuals or in organizations

—

is that accountability for achieving desired

outcomes is not maintained. It is possible to slip, fail to follow through, or neglect commitments because no one is keeping track of progress and no reporting occurs. The adage, “ What gets measured gets done, ” applies to culture change as well.

An important part of the culture change process is to identify measures of what constitutes success, metrics of the key indicators, and milestones to mark progress along the way.

Taking a measure means simply to quantify or demarcate what constitutes success. How do we know if our culture is actually changing? What would constitute a measure of success? A metric is a specifi c indicator or lever that has an impact on change. For example, when Michael Isner became the CEO of Disney some years ago and when Disney ’ s revenues were beginning to decline, it was clear to Isner that the key indicator — the metric of success — was the number of movies produced in a year.

That indicator accounted for the success of theme park revenues as well as retail sales. His key metric was simply a count of the number of fi lms produced in a year. In culture change, more than one metric will be identifi ed, of course, but the list should be limited to a few that are key. A milestone is a benchmark to CH005.indd 116

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assess progress. By a certain date, for example, a specifi c amount of change will have occurred. Like road markers, milestones help assess progress and time frame.

Individuals involved in the change process should be personally accountable for certain aspects of the change. It is easy to assume that someone else, or “ the team, ” or some entity at the top is accountable for culture change, but as we point out in Chapter Six, culture change always involves personal change, and human beings must maintain accountability for progress.

Questions such as the following might be considered:

• What are the key indicators of progress?

• How will we know we are moving forward?

• What constitutes success? Who should be held accountable, and for what?

• What are the best metrics that should be collected?

• How often should we assess progress?

• By what date will we have documented noticeable change?

• When will total change have occurred?

Step 9: Identify a Communication Strategy

This fi nal step is to decide on ways in which the message will be spread throughout the organization, what symbols or icons will be developed, and the ways in which commitment among all participants can be ensured. Among the most important changes that accompanies culture change is a change in symbols: logos, letterhead, bumper sticker slogans, signage, colors, or other visible and easily identifi able representations of the organization. New symbols indicate a new future, although symbols cannot change over and over again and be effective. A symbolic event signaling a permanent change in symbols communicates the message that the organization really is committed to culture change.

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We know of one organization that held an all - hands meeting with all employees. Balloons were attached to each seat in a large auditorium, and inside each was a slip of paper with the old logo and the old vision statement. Each seat also had a pin.

At a specifi c point in the CEO ’ s speech, everyone was asked to pop their balloons, signaling the end of the old and the beginning of a new vision, strategy, and cultural orientation.

New symbols signify commitment and help members rein-terpret what the future will be like. The PAC - Ten athletic conference recently changed its logo, for example, as a visible sign that it was launching a new strategy for the conference involving media, school expansion, and greater revenue. The point is that new symbols provide something for people to rally around.

Culture change will not occur without involvement, commitment, and active support throughout the entire organization.

One communication strategy designed to facilitate this process of commitment and support was used by Xerox Corporation when it faced a tremendous need for culture change. After patent protection on its photocopying process ran out, Xerox found that its manufacturing costs were 30 percent higher than the retail price of Canon

’

s copier. Moreover, the quality of

Xerox copiers was signifi cantly lower than that of competitive machines. Without dramatic change, Xerox would have gone out of business. One key to that process was the simple communication process outlined in Figure 5.6 .

Organization members were organized into family groups, based primarily on hierarchical level. The top management group (Family Group 1) established and clearly articulated a vision for the future, identifi ed the preferred culture, and learned some principles of organization and culture change. Then they were required to formulate action plans for themselves personally as well as for the group. The third step was to teach the principles to others, communicate the vision, and explain the rationale for the new culture. The individuals they taught were those in the family group at the next lower level in the hierarchy.

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Figure 5.6 Xerox ’ s Strategy for Implementing Culture Change

Family Group 1

Learn

Apply

Teach

Inspect

Family Group 2

Learn

Apply

Teach

Inspect

Family Group 3

Learn

Apply

Teach

Inspect

Group members are exposed to information four times: 1. When they learn the principles

2. When they apply them

3. When they teach them

4. When they inspect someone else’s application Finally, the members of Family Group 1 were required to inspect or assess) the effectiveness of the change efforts. They not only inspected their own actions but also served as outside auditors for the change plans of Family Group 2. This same process was repeated for Family Group 2, which then targeted Family Group 3 as the focus of its communication, teaching, and assessments.

Consequently, the members of each family group were exposed to the new culture in four different ways and four different times: when they learned about it, when they formulated action plans to try to achieve it, when they taught it to others, and when they assessed or measured it. Step 1, learning about it, helped clarify the key principles on which change was based. Step 2, applying the principles learned, made the culture change personal. It could not be delegated to someone else.

Personal change was required. Step 3, teaching, helped clarify the preferred culture, created commitment to it by the teachers, and provided involvement for the entire organization. Step 4, inspecting, helped clarify the key criteria that indicated success.

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We suggest that you follow a strategy similar to Xerox ’ s in your own culture change efforts. Your communication process will be more successful if you have a rational strategy for implementing the culture change rather than just hoping that some-how things will be different in the future. After all, the axiom is true: if you do the things you ’ ve always done, you ’ ll get the results you ’ ve always gotten.

Consider questions such as these:

• How can organization members become involved in communicating and following through on messages associated with culture change?

• How can we ensure continuous communication about initiatives?

• What information needs to be shared and with whom?

• What changes can be made in visible symbols or logos?

• What simple messages can be formulated that communicate the desired culture?

• In what ways can enthusiasm and positive energy be created associated with the culture change initiative?

Summary

Our intent in outlining these nine steps for implementing culture change is to help ensure that the organization is clear from the outset about its current culture and why it needs to change.

A common mistake in organizations desiring to improve is that they do not take the time to arrive at a common viewpoint among employees about where the organization is starting from and where it needs to go. Unsuccessful organizations often launch right into a new change program without considering the need to develop a consensual view of the current culture, the need to reach consensus of what change means and doesn

’

t

mean, and the specifi c changes that will be started, stopped, CH005.indd 120

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and continued. This nine - step strategy will help you overcome these common obstacles to change and make the management of culture change more systematic.

Changing culture is a diffi cult and long - term effort. It will be necessary over time to address almost every aspect of the organization to ensure that it is aligned with and reinforces the preferred culture. One way to remember the various aspects of the organization that need to be considered is to use a variation on the Seven S model introduced by Waterman, Peters, and Phillips (1980): recognize that successful culture change may require a change in structure (the organization ’ s architecture), symbols (the images that reinforce culture), systems (such as the production system, appraisal system, selection system, and quality system), staff (the selection and development of human resources), strategy (behavioral manifestations of the organization

’

s vision),

style of leaders (the attitudes and examples set by top leaders), and skills of managers (the competencies of individuals who must carry out the change processes). Alignment of these factors will be an important part of successful culture change.

Supplementing the OCAI Methodology

Culture change at a deep level, of course, may require actions that supplement and build on this nine

-

step process. As an

example, we provide one more case study of an organization that faced the need to change its culture. The key to culture change in this organization, however, was certain actions taken by the top management team that complemented the OCAI methodology. We discuss this case in order to illustrate variations that are possible when the OCAI serves as the foundation of the comprehensive strategy for culture change.

This company was divided into a number of business divisions, each offering customers a different product or service.

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discussion of the company ’ s future, the CEO and the president of the business concluded that any customer should be able to effortlessly access all the company ’ s products and services across different businesses. But such an outcome was completely fi ctitious at the present time. Since they wanted to present a seam-less front to their customers, these two senior managers felt it was essential to begin with the top management team. They needed a team that really was a team. They knew that if the top managers continued to behave in fragmented, self - serving ways, the organization wouldn ’ t survive over the long term. A new culture, emphasizing cooperation, teamwork, and customer service, was required.

Although everyone within the organization claimed to agree with this vision, little changed. Particularly troublesome were the division heads, who had learned to operate successfully in an independent manner and were quite uncomfortable with the concept of working cooperatively with one another. The president, who encountered continual resistance and increasing frustration as he worked with these division heads, asked one of us to join him as a change agent. Our charge was to help him change the organization ’ s culture, beginning with building an effective top management team.

After engaging in interviews, analyzing company documents, and holding lengthy conversations with the president, we agreed that a deep culture change was necessary. Subsequently one of us attended a two - day meeting with the management group. It was clear that this group was composed of bright, well - intentioned people who wanted to fulfi ll the organization ’ s objectives. They had initiated a number of rational steps to try to implement a change process. For example, they had rearranged boxes on the organizational chart, reconfi gured reporting relationships, and written new policies. They were not, however, acting as a team.

Toward the end of the meeting, we discussed the team - building process together and planned a two - and - a - half - day meeting to work on team building. We decided to begin by analyzing the CH005.indd 122

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culture of the team. We would then employ a series of exercises to analyze and change the actual behavior of the team. We also planned a series of follow - up meetings designed to check on progress and realign assignments if necessary.

The head of human resources, a man who was also an experienced change agent, assisted in the team - building meeting.

On the fi rst morning, the group appeared uneasy. We began with the nonthreatening task of employing the OCAI to analyze the current and desired cultures within the organization. The group consisted of fi fteen people representing both line and staff functions. At the beginning of the cultural analysis process, three subgroups of fi ve people were created. Each individual completed a personal analysis and then shared his or her results with the subgroup. Each subgroup compiled its results and shared them with the entire group. A comprehensive profi le of these results appears in Figure 5.7 .

The group members found that depicting the organization on a cultural profi le was an easy and insightful exercise. Their results provided us with the material we needed for a discussion of where they were and where they needed to go. After the discussion, we asked them to return to their subgroups and carefully consider the meaning of change in each quadrant, as described earlier in this chapter. Their subgroup discussion was structured around this question: What does it mean and what does it not mean to increase, decrease, or stay the same in a quadrant? Using the form presented in Figure 5.4 , they produced the results shown in Figure 5.8 .

The group members were pleased with their lists and were consequently feeling comfortable and confi dent. We indicated that this diagnostic process was consistent with their usual pattern of cognitive work and that they were now going to slowly move away from topics with which they were comfortable. We were going to gradually zero in on their own behavior.

They were asked to play a well

-

known simulation game

called “ Win as Much as You Can. ” Each person was required to CH005.indd 123

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124 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Figure 5.7 Organizational Culture Profi le for the Company in the Case Study

Flexibility and Discretion

Clan (A)

Adhocracy (B)

50

40

30

20

10

10

20

Internal Focus and Integration

External Focus and Differentiation

30

40

50

Hierarchy (D)

Market (C)

Stability and Control

Preferred

Now

contribute twenty dollars. Handing over their money seemed to increase their interest. The game, simple and straightforward, is based on the underlying (but nonobvious) premise that if all groups work together, everyone will win money at the same rate. Eventually the bank goes broke, and the teams have all the money. But the game requires teamwork and in actual execution seldom involves much cooperation. Usually each group takes a competitive stance and ends up losing more than it wins.

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Figure 5.8 “ Means – Does Not Mean ” Analysis for the Company in the Case History

Clan Culture increase means

Adhocracy Culture increase means:

More employee empowerment

More employee suggestions

More participation and involvement

More process innovativeness

More cross - functional teamwork

More thoughtful risk taking

More horizontal communication

Tolerance of fi rst - time mistakes

A more caring climate

More listening to customers

More recognition for employees

Clan Culture increase does not mean:

Adhocracy Culture increase does

A culture of “ niceness ”

not

mean:

Lack of standards and rigor

Everyone for himself or herself

An absence of tough decisions

Covering up errors

Slacking off

Thoughtless risk taking

Tolerance of mediocrity

Taking our eye off the ball

Spending money on the latest fad

No coordination and sharing ideas

Hierarchy Culture decrease means:

Market culture decrease means:

Fewer sign - offs for decisions

Ongoing commitment to excellence

More decentralized decisions

A world - class organization

Fewer roadblocks and less red tape

Goal accomplishment

Less micromanagement

Energized employees

Trying out more crazy ideas

Less myopic thinking about targets

Eliminating paperwork

A less punishing environment

Hierarchy Culture decrease does

Market Culture decrease does

not

mean:

not

mean:

Lack of measurement

Less pressure for performance

Not holding people accountable

Ceasing to listen to customers

Not following the rules

Less satisfi ed customers

Not monitoring performance

Missing deadlines

A nonorientation toward change

Lower quality standards

Loss competitiveness

Our participants assumed that winning as much as they could meant that their own group should have more than any other group. The game rules allow this course of action, but it usually results in posturing and deceptive communication CH005.indd 125

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126 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

among groups. Once this plan is initiated, a single group may dominate the other groups, but the bank tends to accumulate the most money. Within moments of the start of the game, the entire group was engaged in exactly this kind of behavior. At the conclusion of the game, one group had deceived the other groups and won the most money.

As often happens in this exercise, the winning group waved its money in front of the losers and began to celebrate. As is also often the case, the other groups became deadly serious and began expressing moral outrage. The winning group was stunned and hurt. Its members quickly pointed out that the game was competitive and that winning was important. Their indignant oppo-nents responded, “ You either live by principle or you don ’ t. ”

This game generated confl ict and induced the entire group to consider some diffi cult issues about trust and cooperation.

The discussion was exhausting. Afterward we sent the participants outside to play volleyball. This was quite a departure from their normal work routine. These individuals typically arrived at work at 7:00 a.m. and didn ’ t leave until 10:30 p.m. They paid little attention to their natural fl ow of energy, their level of activity, or their exhaustion.

The next morning, we asked the group members their opinion of the simulation game. Most of their comments centered on the premise that once trust is violated, it is extremely diffi cult to restore. We asked the group members what it meant to win as much as you can and got a variety of answers. We indicated some dissatisfaction with their responses by repeating the question. Gradually the group realized that had they honestly cooperated with one another, the entire group would have had all the money and the bank would have gone broke. This was true, of course, but they were still missing a vital point.

We asked them what they would have had besides the money. After a long pause, one person said, “ Trust. ” We asked the participant to explain. He replied, “ We would have had the money, but we would also have had a tremendous sense of pride CH005.indd 126

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and trust among ourselves. That would have given us the capacity to perform at a level we have never really experienced before.

I think that trust might be a greater fi nancial asset than money.

Trust is the means, and profi t is the end. In pursuit of the golden egg, we often sacrifi ce the goose. ”

His insight was important. People indicated that they had never considered an organization in that light. This led to an extensive and unusual discussion about cooperation and teamwork. They were beginning to see the value of trust.

As a follow - up step, participants were asked to list times when they had taken part in a collective episode of high performance. They shared their lists with their subgroups and identifi ed the characteristics of a high - performance team. The subgroup lists were consolidated and written on a fl ip chart.

We revealed that until now, all the activities, including the OCAI work, had just been a warm - up. Now the group was going to tackle the real challenges. Some people, we suggested, might not be up to it. We explained that their list of characteristics described a high - performance team and represented where they aspired to be. If they sincerely wanted to be a high - performance team, they would each have to make deep, personal change.

Each group member was given fourteen fi ve - by seven - inch cards. We explained a well - known intervention. On the front of each card, the group members were to write the name of one of the other fourteen people in the room. Below each name, they were to write the characteristics they most appreciated and admired about the person: “ Here is what I admire most about you. ” On the back of the card, they were to answer the following question: “ If we are to seriously move from where we are today to become a high - performance team, what do I need from you that I am not currently getting? ” (That is, how must this person change his or her behavior if we are to become a high -

performance team?) This activity meant that each person in the group would receive fourteen cards with comments of appreciation and expectations for change.

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The group was given ninety minutes to complete the exercise.

The completed cards were distributed to each of the intended recipients. The recipients were then given forty - fi ve minutes to read and analyze their own cards and prepare a response regarding what they had learned and what change commitments they were ready to make.

The president was asked to go fi rst in order to provide a role model for the entire group. If he ducked the pain of facing change, he would free the others to do the same. He stood up and reviewed the themes on his cards. He indicated what the group was asking of him and made some painful commitments that included performance measurements and follow - ups. It was a magnifi cent performance. One by one, everyone took a turn.

It was a somber and refl ective process. Several times people were close to tears.

At the conclusion of the session, the participants were emotionally exhausted, so we sent them out to play volleyball again.

Here a serendipitous event occurred: their skill level and ability to participate as teams was several levels higher than it had been the day before. The next morning, we pointed out this observation and asked everyone why their play had improved. After some contemplation, they indicated that their trust level was much higher. They felt more cooperative and had more confi -

dence in themselves and their team members, and these factors, they thought, increased their ability to perform.

We refl ected on the need for personal change and then engaged in a storytelling exercise. All team members identifi ed three experiences in which they had seen an organizational culture altered and described in detail how it had unfolded. Each person took a turn telling one story, and we went around the group three times. This process was both insightful and stimulat-ing. From their own experiences, team members began to more fully understand the need for personal behavior change. A discussion followed highlighting the lessons learned, the principles CH005.indd 128

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for action uncovered, and the insights for personal behavior change. Participants themselves suggested the need for setting a personal example for the organization, and they committed to the notion of holding themselves accountable by keeping a journal of their own behavior over the next year.

In the fi nal session, we returned to the original task of planning cultural change. The group engaged the OCAI step of creating an action agenda. They identifi ed and committed to specifi c structures, processes, and behaviors that needed to be altered. Their plan came together quickly and refl ected a surprising consensus.

Two weeks later, one of the participants refl ected, “ In my whole career, I have never had a developmental experience that powerful. Several of us were recently on the corporate plane returning from Washington. You could tell that we weren ’ t the same. The difference in our relationships is palpable. ”

The initial sessions with this organization were the beginning of their team - building process and the initiation of the cultural change process. These processes continued during our follow

-

up meetings. The participants often used their OCAI map of current and preferred culture as a point of reference. Yet they sensed a need to continue the process and not stop at the formulation of the OCAI profi les and strategies. They wanted to keep moving forward, and they talked of being ready to confront some of their deeper issues. The trouble was, they did not know how. This group, like nearly all other groups, had a problem with what Chris Argyris (1993) calls “ undiscussable issues ” : those that are important to the group but too threatening to discuss within the group. This group called its undiscussable issues

“ sacred cows. ” Group members believed that they were blocked by a number of sacred cows and really wanted to confront them.

During our fi rst follow

-

up meeting, the participants were

asked to refl ect on their experience with undiscussable issues.

They were to analyze what constitutes an undiscussable issue CH005.indd 129

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130 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

and what the resulting consequences are. The following four questions and answers are a consolidation of their conclusions:

■ ■ ■

1. Why do undiscussable issues exist? Sometimes an undiscussable issue exists because of historical events. When the issue fi rst surfaced, tempers may have fl ared and personal attacks may have been made. The group probably sensed that it did not have the ability to productively confront the issue and so avoided it.

Sometimes the issue never surfaces again at all. One or more group members may send an implicit message that says, “ This is an issue that must not be raised. If it is, I will be deeply hurt or uncontrollably angry. ”

Sometimes an issue originates as a threat from outside the company. To evaluate it would be to consider something too painful to acknowledge. Denial is seen as absolutely necessary.

The group implicitly agrees to never consider the issue. Anyone who dares to raise it, by defi nition, stands outside the group.

When these dynamics occur, people rationalize their actions so as to avoid confronting and resolving the issues. They argue that it is more painful to raise the issue than to live with it. There could be no successful resolution anyway, they shrug.

2. What are the costs of undiscussable issues? When undiscussable issues arise, people segment or categorize their responses into legitimate and illegitimate categories. Basic honesty and openness are sacrifi ced. Communication becomes segmented in that cognitive and emotional messages cease to be congruent. Exchanges become intellectual but with little emotional complement. People show little enthusiasm. They talk, but their words are empty. The value of the information that is exchanged drops. The process becomes ineffi cient. Time is spent and information is exchanged, but cohesive achievement does not occur. Value is not added. Trust falls, and transaction costs go up. Only the easiest, most consensual decisions are made.

Innovation becomes unlikely. People withdraw.

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The group segments into coalitions, and backstage political action increases. Trust and respect begin to decay. People are categorized, and their behavior is often labeled with negative meaning. Perceptions become self - fulfi lling prophecies.

Cancerous, vicious cycles set in. Individuals often have diffi culty describing what is taking place, but they feel disempowered and helpless. The group moves toward a threatening situation with the individual members having little choice but to deny all the ongoing behavior that is driving them toward a crisis.

Groups generate the most energy when they are stretching and successfully negotiating the external challenges they face.

Success is a function of creative congruence between internal and external realities. It is less likely to occur when there are signifi cant undiscussable issues in the group.

3. Why do we not confront undiscussable issues? A discussion threatens the trust and cohesion of the group. Individuals fear that they will be unable to function effectively as a group if they probe deeply into an issue associated with such a high level of potential confl ict. Individually the potential discussion is seen as a threat to self - esteem, credibility, and job security.

Anticipation of such a discussion stimulates feelings of fear, anxiety, stress, tension, embarrassment, and pain. Undiscussable issues are avoided because they produce personal as well as organizational pain.

4. What actions should a group take to deal with undiscussable issues? Relying on a foundation of trust in the team — a product of previous steps in the culture change process — elicits perceptions from team members of what the undiscussable issues might be. Make a written list, and clarify the wording of each issue so that everyone agrees that it is captured accurately.

Sometimes the most important part of discussing an undiscussable issue is understanding clearly what the issue is. A clear and precise defi nition of the issue is a key fi rst step. Once the issues are defi ned and articulated, identify which team members CH005.indd 131

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132 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

need to be a part of each issue discussion. Not every issue may require the attention of the entire team. In order to build capability and trust, attack the easiest issues fi rst.

Before honest and open discussion of undiscussable issues can occur, the importance of the group and its mission must be rearticulated and reinforced. This is because undiscussable issues threaten to produce change, loss, and pain, and people are willing to incur personal loss for the good of the group only if they believe in its purpose and mission. They are willing to suffer a loss if they can be part of an even more vital and successful group. Once discussion has begun on an issue, it is important that the group stay with it until a strategy has been identifi ed to address the issue or it has been resolved. The group must be dogged in confronting issues while at the same time be deeply caring and concerned about individual members. Group members must recognize the need to balance honest, straightforward, challenging talk with supportive communication and an expression of personal concern. This balance is predicated on a belief in the sensitivity, fairness, and integrity of the group members and the central authority fi gures. Because individuals may experience some kind of a loss or personal threat in this discussion, it is important to help people feel supported, fairly treated, listened to, and understood. Individual and group confi dentiality and integrity need to be carefully maintained.

■ ■ ■

These observations provided us with a guide for moving ahead.

Launching the team on its journey of change was another matter.

With considerable reservation, we made a list of the undiscussable issues. We prioritized the ten issues on the list and began to address them one by one. The discussions took several meetings.

In spite of many tense and uncomfortable moments, the team kept moving forward.

Today this team is not perfect, yet it continues to improve on multiple fronts. It is an entirely different group from the one CH005.indd 132

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U S I N G T H E F R A M E W O R K 133

with which we started. It is doubtful that anyone at the time of the fi rst meeting could have imagined the team ’ s existing level of effectiveness and competence. In order to reach this level of performance, the team members had to make some diffi cult decisions. Initially they were personally committed to culture change and high team performance. Along the way, however, they paid a high price: they discovered that deep change at the collective level requires deep change at the personal level.

Yet in order for personal change to occur, they had to feel safe at the outset of the process, and they had to experience some small successes before they could confront riskier issues. This is exactly what the OCAI allowed us to accomplish in the initial stages of this intervention.

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6

INDIVIDUAL CHANGE AS A KEY

TO CULTURE CHANGE

As illustrated in Chapter Five, without personal behavior change on the part of the organization

’ s members, organizational cul-

ture change will be frustrated. A change in culture, in the end, depends on the implementation of behaviors by individuals in the organization that reinforce the new cultural values and are consistent with them. It is possible to identify a desired culture and to specify strategies and activities designed to produce change, but unless the change process becomes personalized, individuals are willing to engage in new behaviors, and the managerial competencies demonstrated in the organization are altered, the organization ’ s fundamental culture will not change. This chapter extends the Competing Values Framework to a process by which managerial behaviors — that is, the skills and competencies of managers —

can be changed to reinforce the culture change process.

This process of individual change reinforcing cultural change has been used in organizations throughout the world over the past decade. It is based on the Management Skills Assessment Instrument (MSAI) provided in Appendix B. A second version of the MSAI has also been developed and tested widely (labeled MSAI - e). This version is oriented toward individuals at upper -

middle and senior - level positions. The same kinds of feedback and data comparison information are available for the MSAI - e as for the original MSAI, but we will discuss only the MSAI here for illustrative purposes. (Both instruments can be obtained by contacting us at kim_cameron@umich.edu .) 1

The MSAI and the improvement process described in this chapter have served as the foundation for the University of 135

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Michigan ’ s Management of Manager ’ s program, which Business Week

rated as one of the fi ve best executive education programs in the United States. It is also completed by entering M.B.A. students in the University of Michigan ’ s Ross School of Business. The instrument and methodology have also been used in many Fortune 500 companies and in fi rms in Europe, Africa, Asia, and South America. A variety of government, military, health care, and educational organizations have adopted this process to facilitate culture change as well as foster improvement in managerial leadership. Both versions of the MSAI instrument are copyrighted, and permission is required for their broad use. The MSAI most appropriate for midlevel managers is reproduced in Appendix B to help individuals interested in a full - fl edged change effort to be as comprehensive as possible in their approach. For those interested in the validity and reliabi lity of the MSAI, a brief explanation of the psychometric properties of the instrument is provided in Appendix B.

In the following sections, we fi rst identify the individual management skills and competencies that are crucial for effective managerial performance, and we then show how they are congruent with the Competing Values Framework. Next, we introduce the MSAI and identify a methodology for creating a managerial skills profi le. This profi le, because it is based on the same framework as the organizational culture profi le, can be used to identify the skills and competencies that managers must develop or improve in order to enhance the culture change effort. A process is then described for developing personal improvement agendas in order to assist managers in accomplishing desired personal change.

Critical Management Skills

It has been a long time since unbridled growth, readily accessible resources, and a seemingly unlimited supply of easily satisfi ed customers were typical of the environments of most business CH006.indd 136

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organizations. Under those conditions — typical of the 1960s and 1970s

—

inexperienced, sloppy, and even ineffective management could be hidden. The organization ’ s successes made up for the frailties of poorly prepared managers. Managerial mistakes —

in addition to waste, redundancy, and ineffi ciency — were over-shadowed by constant increases in revenues and sales.

The modern environment of organizations, however, is no longer so benevolent. Razor - sharp managerial leadership is required now just to stay even. Under conditions of lean resources, escalating competition, and hyperturbulent change, management mistakes and inadequacies are often both visible and consequential.

Never before has there been a period of time when effective managerial leadership is more crucial for organizational success.

But what is effective managerial leadership? If culture change is to be effective, what kinds of behaviors need to be targeted? On what specifi c skills should improvement efforts be focused? How can managers ’ competencies be improved to facilitate organizational culture change?

Extensive research by several management scholars, including our own work, has identifi ed managerial leadership skills that characterize the most effective managers and the most effective organizations worldwide. A summary of fi fteen of those studies is found in Whetten and Cameron (2010), which presents lists of critical skills from a variety of surveys of managers and leaders. In one study, for example, Whetten and Cameron interviewed over four hundred individuals named by top executives as the most effective managers in their organizations.

These highly effective executives were asked to identify the skills they considered the most crucial for their success.

Questions such as the following were asked: Who fails and who succeeds in your organization, and why? If you selected someone to take your place, what skills would you make certain that that person possessed? What skills are demonstrated by the managers you most admire? What critical competencies must managers have in your company to move up?

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These interviews produced a list of approximately forty critical skills that respondents thought typifi ed the most effective managers in the most effective organizations. A variety of other studies identifi ed additional competencies (see Whetten and Cameron, 2010), but not surprisingly, a large overlap exists in the lists produced by these studies. It is relatively easy to identify a common set of managerial leadership competencies that characterize effective managers.

We clustered the skills and competencies that emerged from these multiple studies into a set of competency categories applicable mainly to midlevel and upper - level managers. These competencies are appropriate primarily for midlevel or moderately experienced managers. They may be somewhat less relevant for fi rst - time supervisors.

These categories are not considered comprehensive by any means, but they do summarize many of the critically important managerial leadership competencies typical of effective mid - and upper - level managers. That is, these skills have been identifi ed in multiple studies as being key to managerial effectiveness. The competency categories are listed in Figure 6.1 . These categories are organized by the Competing Values Framework so that three categories fi t into each quadrant of the model. The twelve categories represent clusters of competencies — multiple skills are subsumed under each category title — and individual items on the MSAI assess the extent to which managers effectively demonstrate these competencies.

The twelve competency categories are as follows: Clan Skills

• Managing teams — facilitating effective, cohesive, smooth -

functioning, high - performance teamwork

• Managing interpersonal relationships — facilitating effective interpersonal relationships, including supportive feedback, listening, and resolution of interpersonal problems CH006.indd 138

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Figure 6.1 Critical Managerial Competencies Flexibility and Discretion

Culture Type: Clan

Culture Type: Adhocracy

Managing teams

Managing innovation

Managing interpersonal

Managing the future

relationships

Managing continuous

Managing the development

improvement

of others

Culture Type: Hierarchy

Culture Type: Market

Managing acculturation

Managing competitiveness

Managing the control system

Energizing employees

Internal Focus and Integration

External Focus and Differentiation

Managing coordination

Managing customer service

Stability and Control

• Managing the development of others — helping individuals improve their performance, expand their competencies, and obtain personal development opportunities

Adhocracy Skills

• Managing innovation — encouraging individuals to innovate, expand alternatives, become more creative, and facilitate new idea generation

• Managing the future — communicating a clear vision of the future and facilitating its accomplishment

• Managing continuous improvement — fostering an orientation toward continuous improvement, fl exibility, and productive change among individuals in their work life

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140 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Market Skills

• Managing competitiveness — fostering competitive capabilities and an aggressive orientation toward exceeding competitors ’

performance

• Energizing employees — motivating and inspiring individuals to be proactive, put forth extra effort, and work vigorously

• Managing customer service — fostering an orientation toward serving customers, involving them, and exceeding their expectations

Hierarchy Skills

• Managing acculturation — helping individuals become clear about what is expected of them, what the culture and standards of the organization are, and how they can best fi t into the work setting

• Managing the control system — ensuring that procedures, measurements, and monitoring systems are in place to keep processes and performance under control

• Managing coordination — fostering coordination within the organization as well as with external units and managers and sharing information across boundaries

The instrument that assesses these skill competencies (the MSAI in Appendix B) is behaviorally based in that it assesses managerial behaviors and actions. It does not measure managerial style or attitudes. It is diffi cult, if not impossible, to change managerial styles. The important changes needed to support cultural change are the behaviors of managers and organization members. For culture change to occur, in other words, the actions of managers must change (they must walk the talk).

The MSAI helps managers identify their own current managerial strengths and weaknesses as well as the competencies that will help the organization move toward the preferred future culture. A key showing which MSAI items are associated with CH006.indd 140

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which culture quadrant is provided at the end of Appendix B

to help readers diagnose their own competency and cultural match. To accomplish a complete diagnosis, however, a more comprehensive process should be used. (Supportive material can be obtained from Behavioral Data Services in Ann Arbor Michigan or from kim_cameron@umichl.edu .)

Here ’ s how it works.

Personal Management Skills Profi le

Managers involved in the culture change initiative complete the MSAI themselves. Then each manager gives a version of the instrument — the Associates Rating Form — to a sample of his or her subordinates, peers, and superiors. (Usually we encourage individuals to use four subordinates, four peers, and at least one superior for a total of at least nine associates.) These individuals provide ratings of the extent to which the focal manager demonstrates behaviors associated with the critical competencies. In other words, each manager receives information on the extent to which he or she is effectively performing the critical managerial leadership competencies based on self - ratings and the ratings of subordinates, peers, and superiors. This is generally known as 360 - degree feedback.

A feedback report is prepared and provided to the managers in which comparisons are made between the manager ’ s own self - ratings and the ratings of his or her associates. The feedback report also presents a comparison of the scores provided by the manager ’ s associates with the scores of approximately 100,000

other managers who have completed the instrument. This comparison is in the form of a percentile rank so that managers can see how they compare to managers worldwide on each managerial competency. An example of a summary feedback report is provided in Exhibit 6.1 .

The data provided in Exhibit 6.1 summarize one manager ’ s competency category scores. At the left are listed the twelve CH006.indd 141

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142 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Exhibit 6.1 Managerial Information Summary (Feedback Report) Others ’ Scores

Self - Rating

Scale

(mean)

(mean)

Rank (percentile)

Clan quadrant

4.27

3.28

14

Managing teams

4.60

3.20

14

Managing interpersonal

4.00

3.55

24

relationships

Managing the development

4.20

3.10

9

of

others

Adhocracy quadrant

4.40

3.5

332

Managing innovation

4.20

3.65

29

Managing the future

4.60

3.53

49

Managing continuous

4.40

3.43

22

improvement

Market quadrant

4.13

3.66

49

Managing competitiveness

3.80

3.54

51

Energizing employees

4.00

3.88

65

Managing customer service

4.60

3.55

32

Hierarchy quadrant

3.80

3.3

116

Managing acculturation

3.40

3.18

14

Managing the control system

4.00

3.48

26

Managing coordination

4.00

3.28

13

Note: Self - rating and others ’ scores are based on a scale of 1 (low) to 5 (high); see Exhibit 6.2 .

competency categories on the MSAI. The scores for each competency are averages of fi ve questionnaire items that relate to individual skills within each category. For example, the score associated with the “ managing teams ” category is an average of the fi ve items assessing competency in effectively managing teams on the MSAI. The average score associated with the quadrant is an average of the fi fteen items that are contained in that particular quadrant.

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The manager ’ s self - ratings and others ’ scores are on a scale of 1

(low) to 5 (high). Thus, the higher the score, the more competent or effective the person is rated. For example, the manager featured in Exhibit 6.1 rated himself an average of 4.27 in the clan quadrant skills, 4.40 in the adhocracy quadrant skills, 4.13 in the market quadrant skills, and 3.80 in the hierarchy quadrant skills. His self - rating scores indicate that he considers himself to be strongest in the managerial competencies related to the adhocracy quadrant.

His second

-

highest self

-

ratings are in the clan quadrant.

His highest self - rating scores are associated with the three areas of competency in the adhocracy quadrant (ratings of 4.2 for managing innovation, 4.6 for managing the future, and 4.4

for managing continuous improvement) and the three areas of competency in the clan quadrant (ratings of 4.6 for managing teams, 4.0 for managing interpersonal relationships, and 4.2 for managing the development of others).

From the ratings of the manager

’

s subordinates, peers, and

superiors — combined, averaged, and presented under “ Others ’

Scores ” — we can see that this manager ’ s associates rate him as strongest in the market quadrant and least effective in the clan quadrant.

A clear discrepancy exists between the way the manager perceives himself and the way he is perceived by his associates. Relatively speaking, his associates rate this manager as weakest in the quadrant in which he rates himself as performing quite effectively. These discrepancies may suggest an area for targeted self - improvement.

It is also notable that the manager ’ s self - ratings are higher than the associates ’ ratings in each competency category. This is the usual result pattern in the MSAI scores. Most managers rate themselves higher than they are rated by their associates. More will be said later about the signifi cance of these mismatches.

For now, it suffi ces to point out that these ratings help the manager get an overall picture of his managerial strengths and weaknesses. That is, he can see the extent to which the people with whom he works hold the same opinion of his managerial strengths and weaknesses as he does.

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144 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

The fi nal column in Exhibit 6.1 compares the scores this manager received from his associates to the scores of other managers worldwide. For example, the score of 3.20 on “ managing teams ” is at the 14th percentile. This means 14 percent of managers receive lower scores than 3.20, and 86 percent receive higher scores.

Although this manager considers this area to be one of his strongest (giving himself a 4.6 rating), the scores from his associates put him at a quite low level compared to managers worldwide.

This may also suggest an area for targeted self - improvement.

Many managers are tempted to view the percentile column as a fi nal grade in school or an overall performance appraisal rating.

They think of it as an evaluation of their effectiveness or good-ness as a manager. That is an inappropriate way to view these percentile data, however. The absolute magnitude of the percentile scores may be biased by associates who have a tendency to avoid 1 or 5 in responding to any question or by a tendency to use only 1 or 5 in responding to items. It may also be biased by a tendency in the organization itself to rate everyone high (as when everyone receives a 4 or a 5 in annual performance appraisals) or by a tendency to rate everyone low in the organization (as when hardly anyone gets a 4 or a 5) or by a single associate who gives all extremely low or all extremely high scores.

In other words, some response bias may be present in the ratings affecting the absolute percentile score. A percentile rank of 88 may or may not indicate that the manager really is more effective than 88 percent of all other managers worldwide. The absolute value of the percentile rank could be biased in some way by the particular respondents selected. The best way to interpret these data, therefore, is to look for aberrations from the general trends — that is, especially high or especially low percentiles — so that areas needing improvement can be identifi ed. The most appropriate way for the manager to use the data in this feedback report is to identify competencies needing improvement and competencies in which change can facilitate the desired culture shift.

Remember that an important reason to engage in managerial skill development is to improve not only the competencies CH006.indd 144

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of a manager but also the competencies that will help lead and support culture change. If the change toward the desired future culture suggests, for example, that managers need strong competency in the clan quadrant, then regardless of scores from associates that describe current performance, development in the clan quadrant will be needed in the future.

Figure 6.2 displays a management skills profi le for this manager ’ s data. The scores on the feedback report are plotted on a Figure 6.2 Management Skills Profi le

Clan

Adhocracy

Managing

Flexibility

Managing

Teams

Innovation

Managing

Managing

Interpersonal

the Future

Relationships

Managing the

Managing

Development

Continuous

of Others

Improvement

Internal

External

Managing

Managing

Coordination

Competitiveness

Managing the

Energizing

Control System

Employees

Managing

Managing

Acculturation

Control

Customer Service

Hierarchy

Market

Self-ratings

Associates’ ratings

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146 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Competing Values Framework grid. The resulting profi le makes it easy to see the areas of greatest discrepancy between the manager ’ s self - ratings and associates ’ ratings, the areas of strongest competency and weakest competency (the highest and lowest scores), and the extent to which the manager ’ s skills are aligned with his organization ’ s culture profi le. Managers can use this profi le to help identify areas for personal managerial improvement as well as to target competencies required for the culture change effort.

In addition to the data that show an average score for each competency area, more detailed feedback reports are also available to managers. These reports provide feedback on each individual item on the MSAI. The reports divide the associates into separate subgroups — subordinates, peers, and superiors. Exhibit 6.2

shows the clan quadrant feedback report for this particular manager, and Figure 6.3 shows the management skills profi le for the items that fall into this quadrant. The clan quadrant profi le in Figure 6.3 compares the manager ’ s self - ratings to the ratings of all associates in combination on each numbered statement in the clan quadrant.

In the feedback report in Exhibit 6.2 , the individual items in the MSAI are listed on the left. The left - hand column of numbers shows the manager ’ s own self - ratings on each item. The three columns headed “ All Others ” show (1) the mean scores on each item for all associates in combination, (2) the highest score and the lowest score received on each item (labeled

“ Range ” ), and (3) the percentile rank comparing the score on each item to those of other managers.

Since the standard deviation for each item is approximately 0.5, managers can determine the extent to which signifi cant differences exist between their own scores and those of their associates. Differences larger than 1.0 are usually statistically signifi cant.

The next columns divide the manager

’

s associates into

subgroups. Two columns labeled “ Subordinates ” show just the subordinates ’ mean score and range, the “ Peers ” columns show CH006.indd 146

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4.2

Range

4.0 – 4.0

4.0 – 4.0

4.0 – 4.0

4.0 – 4.0

4.0 – 4.0

4.0 – 4.0

4.0 – 4.0

Superiors

4.0

4.0

4.0

4.0

4.0

4.0

4.0

Mean

3.8 – 4.0

3.9

Range

3.5 – 3.7

3.4 – 3.6

3.0 – 4.0

3.0 – 4.0

3.0 – 4.0

3.0 – 4.0

3.0 – 4.0

Peers

3.6

3.5

3.4

3.5

3.5

3.5

3.5

Mean

ant

2.4 – 4.0

3.3

Range

2.4 – 3.5

2.0 – 3.4

2.0 – 4.0

2.0 – 3.0

2.0 – 4.0

2.0 – 3.0

2.0 – 4.0

Subordinates

or the Clan Quadr

3.0

2.9

3.0

2.6

3.0

2.8

3.2

24

Mean

eedback f

9

14

14

26

17

15

20

Percentile

stion F

Others

All

Range

2.4 – 4.0

2.0 – 4.0

2.0 – 4.0

2.0 – 4.0

2.0 – 4.0

2.0 – 4.0

2.0 – 4.0

2.4 – 4.2

Individual Que

3.3

3.2

3.3

3.0

3.3

3.1

3.4

3.6

Mean

Self

4.3

4.6

5.0

4.0

5.0

4.0

5.0

4.0

Mean

Exhibit 6.2

ict

teams

where

ensure I

information

committed

group, a

environment

effective

cohesive,

an

leading

QUADRANT

cient attention is given to

build

facilitate

create

I

of people.

I

sharing and problem solving in my

group.

I

involvement and participation

in decisions are encouraged and

rewarded.

In groups I lead, I make sure that

suffi

both task accomplishment and

interpersonal relationships.

When

collaboration and positive confl

resolution among group members.

Question

CLAN

Managing teams

12.

18.

21.

22.

49.

Managing interpersonal relationships

147

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Range

4.0 – 4.0

5.0 – 5.0

.0 – 4.0

4.0 – 4.0

4.0 – 4.0

3.8 – 3.8

Superiors

4.0

5.0

4.0

4.0

4.0

3.8

Mean

Range

4.0 – 4.0

4.0 – 4.0

4.0 – 4.0

3.0 – 4.0

4.0 – 4.0

3.2 – 3.4

Peers

’d.

ont

4.0

4.0

4.0

3.5

4.0

3.3

Mean

, C

ant

Range

2.0 – 4.0

2.0 – 4.0

2.0 – 4.0

3.0 – 5.0

2.0 – 5.0

2.0 – 3.8

Subordinates

3.6

2.8

2.6

4.0

3.4

2.9

Mean

or the Clan Quadr

9

20

31

16

42

28

eedback f

Percentile

Others

stion F

All

Range

2.0 – 4.0

2.0 – 5.0

2.0 – 4.0

3.0 – 5.0

2.0 – 5.0

2.0 – 3.8

3.8

3.4

3.1

3.9

3.6

3.1

Mean

Individual Que

Self

4.0

4.0

4.0

4.0

4.0

4.2

Mean

’ re

Exhibit 6.2

way

to

-

by

regular

feedback

.

supportive a

attentively

openness

in

negative

and

and

subordinates

openly

trust

my

giving

communicate

give

listen

foster

I

when people in my unit share their

problems with me.

I

feedback about how I think they

doing.

When

to others, I foster their self

improvement rather than

defensiveness or anger

I

others who give me their ideas, even

when I disagree.

I

showing understanding for the point

of view of individuals who come to

me with problems or concerns.

Question

1.

13.

23.

48.

50.

Managing the development of others

148

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3.0 – 3.0

4.0 – 4.0

4.0 – 4.0

4.0 – 4.0

4.0 – 4.0

3.0

4.0

4.0

4.0

4.0

derately disagree,

mo⫽

3.0 – 3.0

4.0 – 4.0

4.0 – 4.0

2.0 – 3.0

3.0 – 3.0

3.0

4.0

4.0

2.5

3.0

2.0 – 4.0

2.4 – 4.0

2.0 – 4.0

2.0 – 4.0

2.0 – 3.0

slightly agree or slightly disagree, 2

2.6

3.2

2.8

3.0

2.9

⫽

8

7

25

12

12

derately agree, 3

mo⫽

2.0 – 4.0

2.0 – 4.0

2.0 – 4.0

2.0 – 4.0

2.0 – 4.0

2.8

3.5

3.3

3.0

3.0

strongly agree, 4 ⫽

4.0

4.0

5.0

4.0

4.0

to

to

and

others

subordinates

environment

prepare

assignments

work

coach

help

a

.

others

strongly disagree.

regularly

give

actively

facilitate

⫽

I

improve their management skills

so they can achieve higher levels of

performance

I make sure that others in my unit

are provided with opportunities for

personal growth and development.

I

responsibilities that provide

opportunities for their personal

growth and development.

I

move up in the organization

I

where peers as well as subordinates

learn from and help develop one

another

Scores are based on the following scale: 5

5.

20.

24.

25.

47.

Note:

and 1

149

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150 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

Figure 6.3 Management Skills Profi le for the Clan Quadrant

18

12

5.0

21

22

49

1

4.0

13

23

48

3.0

50

5

2.0

20

1.0

24

25

47

Self-ratings

Associates’ ratings

the mean and range for the manager ’ s peers, and the “ Superiors ”

columns show the mean and range for the manager

’

s boss

(in this particular profi le, only one superior participated). It is clear that whereas this manager ’ s boss believes he is performing quite effectively in clan quadrant skills (most scores are 4 or 5), the subordinates ’ scores are signifi cantly lower (the means range from 2.6 to 4.0). Peers ’ scores are between the superior ’ s and the subordinates ’ ratings.

The value of this feedback for a manager is that it identifi es specifi c behaviors that should be addressed if change in managerial competency is to occur. Each of the individual MSAI items identifi es effective managerial behaviors based on research CH006.indd 150

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from the multiple research studies mentioned earlier. By identifying the competencies in need of improvement, this manager can increase his or her own effectiveness. Importantly, he can also align his improvement efforts with needed culture change.

The clan quadrant profi le depicted in Figure 6.3 helps clarify the discrepancies and point up this manager ’ s relative strengths and weaknesses. Pictorial representations of the data almost always improve understanding and clarity. It is apparent from this profi le that the manager needs the most improvement on items 5, 18, 21, 22, 23, 25, and 47. That is, associates ’ scores are lowest and discrepancies are highest on these specifi c managerial behaviors. Improving skill in these competencies can help the manager improve his overall effectiveness. However, in addition to this general improvement motive, competencies must also be identifi ed that help reinforce the culture change effort. That additional step is described next.

Personal Improvement Agendas

As indicated earlier, 360 - degree feedback has two important purposes: to assist the manager in improving managerial leadership competency and to identify the competencies most needed to support the organizational culture change process. To assist managers in identifying the managerial competencies that will be most benefi cial to the development of a future culture, the preferred organizational culture profi le (see Figure 2.2 ) is compared to the current personal management skills profi le. For example, the manager serving as our example in this chapter is part of a top - level management team in a well - known European business.

This team ’ s “ Now ” and “ Preferred ” culture plots are shown in Figure 6.4 . The team reached consensus on the culture profi les presented in the fi gure. As can be seen, the organization ’ s current culture is dominated by the adhocracy and market quadrants, whereas the preferred culture requires a shift toward the hierarchy and clan quadrants. This management team reasoned CH006.indd 151

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Figure 6.4 Organizational Culture Profi le for the European Company

Flexibility and Discretion

Clan (A)

Adhocracy (B)

50

40

30

20

10

10

20

Internal Focus and Integration

External Focus and Differentiation

30

40

50

Hierarchy (D)

Market (C)

Stability and Control

Preferred

Now

that more control and attention to effi cient processes will be necessary for them to successfully compete in their global marketplace. Getting the organization

’

s systems under control,

emphasizing effi ciency, and pursuing cost containment along with deepening the involvement, empowerment, and cohesion of the workforce led this team to conclude that an organizational culture change is needed.

The challenge of the manager in this example is to develop a personal improvement agenda that will result in increased skill CH006.indd 152

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competency in the areas required by the future culture. To help him do that, a comparison is made between his management skills profi le in Figure 6.2 and his team ’ s preferred culture profi le in Figure 6.4 . It is important for this manager not to abandon his current strengths and managerial competencies, of course, but he may need to increase his skill in some competency areas that he has deemphasized or ignored until now.

The discrepancy between his strongest areas of personal competency and the requirements of the future culture are obvious. The manager ’ s associates give him the lowest scores in the hierarchy and clan quadrant competencies, but those are precisely the quadrants that the organization will emphasize in the future. Either the shift of culture will make this manager ’ s competency profi le less relevant and he will become less valuable to the fi rm in the future, or he will need to increase his effectiveness in the competency areas that support the hierarchy and clan quadrants. This means that the manager must develop skill in some new areas of competency.

The challenge is how to improve in an area that has not been emphasized in the past or about which he may know little.

How can his skills be enhanced in competencies that are currently underdeveloped? This is the main purpose of using the 360 - degree feedback from the MSAI. The process of improving personal managerial competencies can be approached systematically by (1) identifying the specifi c skills requiring improvement or development, (2) designing an improvement plan that will lead to measurable progress, and (3) ensuring that the new set of managerial competencies reinforces and supports the culture change process.

To identify the specifi c skills to be improved and assist in formulating a personal development plan, a series of questions in worksheet form can be provided to the manager. These questions help highlight competency areas that the manager may not be aware of without looking carefully at the discrepancies between his own and his associates

’

ratings, the ranges in associates

’

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154 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

perceptions, and his highest and lowest scores. They help the manager reduce the number of items that he must consider in his improvement plan to the few in his feedback that are the most surprising and the most relevant. Twelve questions help guide this process:

1. On which items are the discrepancies the greatest between your own ratings and those of your associates?

2. On which items are there large discrepancies among the subgroups of your associates (your subordinates, peers, and superiors)?

3. On which items is there a wide range of responses, suggesting a lack of consistency in perceptions among your associates?

4. Based on your scores on the various items, in which competencies are you especially strong?

5. In what competencies does the most improvement seem to be indicated?

6. On the basis of your “ Now ” and “ Preferred ” organizational culture profi le, which competencies and which quadrant should you most emphasize?

7. After reviewing the feedback, what specifi c managerial competencies would you most like to improve?

8. What specifi c suggestions from the list in Appendix D will help you improve the competencies you have identifi ed?

9. What other specifi c actions can you take to help you improve these competencies in addition to those suggested?

10. When will these actions be started, and when will they be completed?

11. Who else must get involved to help you accomplish your action agenda, and what other resources do you need?

12. How will you know you ’ ve succeeded? What will be the indicators of success?

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To assist managers in identifying specifi c actions to improve a specifi c competency area, lists of suggestions are provided in Appendix D. These suggestions have been generated from managers over the past several years who offered advice regarding actions that helped them improve their own competency in a quadrant. They are not intended as a comprehensive list of suggestions or even a prescriptive list for many managers. At least some suggestions have proved useful, however, to most managers who have engaged in personal improvement and in organizational culture change efforts. They may be more useful as thought starters than as prescriptions.

To ensure that the managerial competencies identifi ed in the personal improvement plan are aligned with the demands of the future organizational culture, we encourage managers to share their plan with their management team members. Three discussion questions may be addressed in such a meeting: 1. If I make substantial improvement in these competency areas — if I accomplish my personal improvement plan — will it facilitate our moving the organizational culture in the desired direction?

2. Will members of this management team support my own personal change efforts and help me maintain accountability for improvement?

3. What suggestions for change and improvement can I obtain from others that can supplement my own action agenda?

The intent of these questions is for the manager to identify a support group in moving toward the desired behavioral and cultural changes. To repeat, without personal behavioral change on the part of managers, culture change is impossible. A social support network to foster such behavioral change is facilitated by the sharing of personal improvement plans relating to critical managerial competencies.

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Note

1. The MSAI - e assesses fi ve leadership competencies in each of the Competing Values quadrants. Each competency is assessed with three items. The competencies included in this version of the instrument are:

Hierarchy Culture Management Competencies Leading through rational analysis (fostering data - driven, rational decision making and problem analysis)

Leading through information clarity (clarifying policies and procedures and ensuring that employees know expectations and objectives)

Leading through high reliability (eliminating defects and waste and ensuring accuracy and precision in work details) Leading processes (helping to smooth processes and ensure consistency in quality, service, and costs)

Leading through measurement (ensuring that a measurement system consistently monitors processes and outcomes and that regular reporting occurs)

Market Culture Leadership Competencies

Leading competitiveness (establishing ambitious goals, fostering a sense of competitiveness, and ensuring success versus competitors)

Leading through customer relationships (maintaining frequent contact with customers and ensuring that their needs are met)

Leading through speed

(pushing for faster performance and

addressing issues quickly)

Leading with intensity (insisting on hard work and pushing for world - class performance)

Leading for results (motivating others to achieve high levels of performance and providing directives that ensure excellent execution) Clan Culture Leadership Competencies

Leading through teamwork (facilitating effective, cohesive, high -

performing teams)

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Leading interpersonal relationships (fostering trust and openness and communicating openly so that strong relationships are developed)

Leading the development of human capital (coaching, providing honest feedback, and ensuring personal growth and development of others)

Leading through collaboration and community (involving people and fostering cooperation, collaboration, and a sense of community)

Leading through compassion and caring (demonstrating empa-thy, sensitivity, compassion, and advocacy for employees facing diffi culty)

Adhocracy Culture Leadership Competencies

Leading through innovation and entrepreneurship (sponsoring

others ’ new ideas and fostering an environment of creativity and experimentation)

Leading the future (helping people to visualize the future and developing a clear strategy to achieve the vision) Leading through improvement and change (facilitating a climate for new initiatives and continuous updating) Leading through creativity (encouraging others to generate new ideas, creative processes, and trial - and - error learning) Leading through fl exibility and agility (helping the unit stay agile, fl exible, and adaptable to changes and opportunities) CH006.indd 157

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7

A CONDENSED FORMULA

FOR ORGANIZATIONAL

CULTURE CHANGE

Almost all organizations develop a dominant type of organizational culture. They tend to emphasize one or more of four culture types: adhocracy, clan, hierarchy, or market culture.

Particular types of cultures form as certain values, assumptions, and priorities become dominant as the organization addresses challenges and adjusts to changes. These dominant cultures help the organization become more consistent and stable as well as more adaptable and fl exible in dealing with its rapidly changing environment.

Whereas these culture types tend to evolve in predictable ways over time, organizations also face the need to change cultures in connection with many other forms of organizational change. Without a change in culture, most change initiatives, such as total quality management, downsizing, reengineering, and teamwork, fall short of expectations.

The previous six chapters have laid out a process and methodology for effectively managing a change in organizational culture, and instruments have been provided to help assess the current organizational culture, the future preferred organizational culture, and the managerial competencies needed to facilitate the change initiative. This fi nal chapter summarizes the key steps in that process. This list of steps, summarized in Table 7.1 , is intended to serve as a checklist or a set of reminders, not as a comprehensive description of the process.

159

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Table 7.1 A Summary of Culture Change Steps Diagnosis

1. Complete the OCAI and compute a “ Now ” culture profi le for your organization. Reach consensus on that profi le.

2. Complete the OCAI and compute a “ Preferred ” culture profi le. Reach consensus on that profi le.

Interpretation

3. Identify what it means and does not mean to change the culture.

4. Identify key stories and incidents that characterize the preferred future culture. Reach consensus on the one or two that will be used to illustrate the future culture.

Implementation

5. Identify a few key strategies that will facilitate culture change.

Determine what to start, stop, and do more of.

6. Identify some key small wins to be implemented immediately.

7. Identify the managerial competencies needed to lead the change and manage the transformed culture. Personalize the culture change process using the MSAI.

8. Develop measures, metrics, and milestones to maintain accountability for the change.

9. Develop a communication strategy.

Diagnosis

1. Complete the Organizational Culture Assessment Instrument (OCAI). Rate the way your organization is right now. Select as the focus of your ratings the organization that is the target of the culture change effort.

2. Other members of your team who have an overall view of the organization should also complete the OCAI by themselves.

3. Each team member should compute an organizational culture profi le for the currently existing culture using procedures outlined in Chapter Two.

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4. Hold a discussion as a team regarding the culture that characterizes your organization right now. Reach consensus regarding each person ’ s organizational culture profi le ; do not just average numbers.

5. Complete the OCAI again, this time rating the way your organization should be in the future.

6. Other members of your team should also complete the OCAI again, rating the preferred or future culture.

7. Each team member should compute an organizational culture profi le for the preferred culture using procedures outlined in Chapter Two.

8. Hold a discussion as a team regarding the culture that should characterize your organization in the future. Reach consensus ; do not just average numbers. Make certain that all individuals ’ perspectives are allowed to be expressed regarding where and how the organization needs to change.

9. Compare the profi les of the “ Now ” and “ Preferred ” cultures.

Identify the gaps that help identify the changes in culture that need to be initiated.

Interpretation

10. Plot each question on the OCAI on the forms in Chapter Four. Draw conclusions about your organization ’ s culture type, the congruency of your culture, the strength of your culture, and the comparisons between your culture and relevant norm groups. These comparisons will also help you identify the culture changes that may be required.

11. Identify what culture changes need to occur. Identify which quadrants will increase in emphasis and which will decrease in emphasis.

12. Identify what it means and what it does not mean to initiate the changes in culture being suggested. Complete the forms in Chapter Five.

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162 D I AG N OS I N G A N D C H A N G I N G O RGA N I Z AT I O N A L C U LT U R E

13. Identify one or two incidents or events that illustrate the key values that you want to permeate the future organizational culture. Recount these incidents or events in story form so that they illustrate the core values and behaviors needed in the preferred culture. These stories should capture the essence of the future culture.

Implementation

14. Reach consensus on which actions should be started, which should be stopped, and which should be continued in order for the culture change process to begin.

15. Identify a few key small wins that can be implemented right away. Select the actions that will immediately begin the process of culture change and create visible results.

16. Specify timetables, benchmarks, and accountability targets.

That is, develop metrics, measures, and milestones.

17. Design a communication strategy that opens two - way communication channels and keeps everyone informed of changes. This strategy will involve identifying how, when, where, and who will communicate the new cultural values.

Plan on continuous and comprehensive communication.

18. Identify the various aspects of the organization that must be changed in order to reinforce the preferred culture change.

Consider especially the Seven S model: structure, symbols, systems, staff, strategy, style of leaders, and skills of managers.

19. Personalize the culture change. Identify the behaviors and competencies that each team member will need to develop or improve to refl ect the new culture.

20. To assist team members in identifying personal changes that will support the culture change, complete the Management Skills Assessment Instrument (MSAI) in Appendix B. A general idea of the match between your own managerial CH007.indd 162

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competencies and your organizational culture profi le can be obtained by using the key provided there. However, scoring the MSAI and comparing scores with those of forty thousand other managers will require coordinating with the authors.

Use the suggestions in Appendix D to create personal improvement plans to improve managerial competencies.

Summary

Changing an organization

’

s culture is a diffi cult endeavor. It

requires a great deal of commitment and dedication on the part of the management team to make it work. This sort of commitment and dedication is needed mainly when a mismatch exists between the organization ’ s own performance and the requirements of customers, the environment, or standards of excellence.

It also is required when the organization ’ s leaders hold a vision of the future that requires a shift in the organization ’ s direction.

Under such circumstances, commitment to a culture change process is crucial to the future success of the organization. Most changes attempted in organizations, as well as most mergers and acquisitions among organizations, do not succeed because of cultural incompatibility. Culture change therefore is a crucial requirement for success in many organizations.

The processes and instruments presented in this book will be valuable tools in assisting managers in initiating and facilitating that culture change process. The framework, instrument, and suggested steps have proved useful in a large number of organizations worldwide. The real work in culture change, and the most diffi cult part by far, lies in the actual implementation and follow -

up. Consequently managers should interpret these tools and this process as a foundation for culture change but not assume that the job is completed by reaching the fi nal step on our nine - step list. Plan on a multiyear effort, and plan on returning to these steps more than once in the process.

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Appendix A

ORGANIZATIONAL CULTURE

ASSESSMENT INSTRUMENT:

DEFINITION, DIMENSIONS,

RELIABILITY, AND VALIDITY

This appendix discusses the validity, reliability, and effects of the Organizational Culture Assessment Instrument (OCAI). The information provided here is of a scholarly nature and is intended to provide background evidence for the credibility of the OCAI.

It may not be necessary to read through this information if you are interested primarily in managing a cultural change process.

The information presented here has been generated from several scientifi c studies of organizational culture using the OCAI.

Of course, for the OCAI to be useful, a high level of confi dence must exist that it can lead to effective culture change.

That is, we must be reasonably certain that it measures important aspects of organizational culture (a question of validity), that it does so reliably, and that the aspects of culture being measured have some relationship to organizational performance.

Moreover, we must be clear about what dimensions of organizational culture are being considered, why they are important, and what the results of an assessment tell us. In this appendix, we provide some scholarly background on the meaning of organizational culture and its key dimensions, and we review the results of several studies that demonstrate the statistical reliability and validity of the OCAI. We also summarize several studies that used the OCAI to examine the relationships between organizational culture and desirable outcomes such as organizational effectiveness, leadership success, organizational strategies, processes, and decision styles.

165

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166 A P P E N D I X A Importance of Organizational Culture

Assessment

The need to diagnose and manage organizational culture is growing in importance partly because of an increasing need to merge and mold different organizations ’ cultures as structural changes have occurred (for instance, when units are consolidated, when downsizing and outsourcing eliminate parts of the organization, or when entire organizations merge). The escalating importance of culture is also partly a result of the increasing turbulence, complexity, and unpredictability of the external environments in which organizations operate. Organizations tend to develop a dominant organizational culture over time as they adapt and respond to challenges and changes in the environment (Schein, 1983; Sathe, 1983). Just as individuals who face threat, uncertainty, and ambiguity reassert their own habituated behavior with redoubled force (Staw, Sandelands, and Dutton, 1981; Weick, 1984), institutions also tend to respond to challenges by reasserting their core cultural values with added zeal. As competition, change, and pressure intensify for organizations, organizational culture is given more prominence and emphasis. This is because, paradoxically, organizational culture creates both stability and adaptability for organizations. It creates stability by being the glue that holds the organization together.

Culture reinforces continuity and consistency in the organization through adherence to a clear set of consensual values.

Culture also fosters adaptability by providing a clear set of principles to follow when designing strategies to cope with new circumstances. Clarifying core competence and strategic intent (Prahalad and Hamel, 1990) are prerequisites to organizational adaptability, and both are grounded squarely in the organization ’ s unique culture.

Organizational culture assessment is increasingly important, therefore, because of the need to both change and maintain stability in the face of increasingly turbulent external environments.

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A P P E N D I X A 167

Having a diagnostic instrument to identify core organizational culture values can be an especially useful tool in the effective management of organizational change.

Issues in Assessing Organizational Culture Numerous discussions in the scholarly literature review the conceptual boundaries and the theoretical foundations of organizational culture (see, for example, Deal and Kennedy, 1982; Geertz, 1983; Schein, 1983, 1985; Frost and others, 1991; Cameron and Ettington, 1988; Ott, 1989; Denison, 1990; Martin, 1992; Trice and Beyer, 1993). Writers have pointed out several important controversies that characterize the concept of organizational culture. These controversies relate to how to precisely defi ne culture (defi nitional issues), how to measure culture (measurement issues), and what key dimensions should characterize culture (dimensional issues). Instead of rehearsing these controversies in detail here, interested readers are encouraged to review one of the works cited in this paragraph for a more in - depth treatment.

For our purposes, it is necessary merely to summarize those three issues so that it is clear what positions are represented by our approach to assessing organizational culture.

Defi nitional Issues

The two main disciplinary foundations of organizational culture are summarized in Table A.1 . Note that the concept of organizational culture emerged initially from two different disciplinary roots: an anthropological foundation (the fact that organizations are cultures) and a sociological foundation (the fact that organizations have cultures). Within each of these disciplines, two different approaches to culture were developed: a functional approach (culture emerges from collective behavior) and a semiotic approach (culture resides in individual interpretations bapp01.indd 167

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168 A P P E N D I X A Table A.1 The Two Main Disciplinary Foundations of Organizational Culture

Anthropological

Foundation

Sociological Foundation

Functional approach

Assumption

Organizations are

Organizations have

cultures

cultures

Focus

Collective assumptions

Collective behavior

Observation

Subjective factors

Objective factors

Variable

Dependent (understand

Independent (culture

culture by itself)

predicts other

outcomes)

Semiotic approach

Assumption

Culture is reality

Culture makes sense of

reality

Focus

Individual assumptions

Individual cognitions

Observation

Participant immersion

Participant observation

Variable

Dependent (understand

Independent (culture

culture by itself)

predicts other

outcomes)

Note: The Competing Values Framework adopts the defi nition of culture represented by the functional, sociological tradition. Culture is treated as an attribute of the organization that can be measured separately from other organizational phenomena and, as we will show, can be very useful for predicting which organizations succeed and which do not. Culture is assumed to be an attribute of the organization itself and not merely a metaphor (such as bureaucracy, organized anarchy, or network) for labeling what an organization is. Adopting this assumption makes it necessary, however, to identify what aspects of culture are being considered and how the concept is being defi ned.

and cognitions). The primary distinctions summarized in Table A.1 are differences between culture defi ned as an attribute possessed by organizations and culture defi ned as a metaphor for describing organizations. The former approach assumes that researchers and managers can identify differences among organizational cultures, change cultures, and empirically measured cultures. The last perspective assumes that nothing exists in organizations except culture, and one encounters culture any time bapp01.indd 168

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A P P E N D I X A 169

one rubs up against any organization. Culture is a potential pre-dictor of other organizational outcomes (such as effectiveness) in the former perspective, whereas in the latter perspective. it is a concept to be explained independent of any other phenomena.

Cameron and Ettington (1988) reviewed a long list of published defi nitions of organizational culture and noted that in a majority of cases, culture has been treated as an enduring set of values, beliefs, and assumptions that characterize organizations and their members (taking the functional, sociological perspective delineated in Table A.1 ). Most important, these defi nitions distinguish the concept of organizational culture from organizational climate, which refers to more temporary attitudes, feelings, and perceptions on the part of individuals. Culture is an enduring, slow - changing core attribute of organizations; climate, because it is based on attitudes, can change quickly and dramatically. Culture refers to implicit, often indiscernible aspects of organizations; climate refers to more overt, observable attributes of organizations. Culture includes core values and consensual interpretations about how things are; climate includes individualistic perspectives that are modifi ed frequently as situations change and new information is encountered. The Competing Values approach described here focuses squarely on cultural attributes rather than climate attributes. We assess how things are in the organization rather than how individuals feel about them.

Measurement Issues

Using the term organizational culture helps differentiate the culture of the overall organization from the values, preferences, and inclinations of individuals (personal culture) and from the language, norms, and philosophies of a nation or civiliza-tion (societal culture). Organizations, of course, may have multiple, unique subcultures associated with different subunits. For example, the subculture of the marketing department may differ perceptibly from that of the engineering department, or a bapp01.indd 169

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170 A P P E N D I X A unionized employee subculture may appear to be different from the top management subculture. However, most organizational cultures are like holograms. In each separate element in a holographic image, unique information exists that differentiates that particular element from all others. Yet each element also contains common information from which the entire image can be reproduced. Similarly, organizational cultures may comprise unique subcultures, but each of these subcultures contains common attributes that make up an overarching culture typical of the entire organization. Assessing organizational culture means that the overarching elements are the focus of measurement, and the organization level of analysis is the intended target of assessment when using this instrument.

Three strategies are available for measuring culture at the organization level of analysis: (1) a holistic approach in which the investigator becomes immersed in the culture and engages in in

-

depth participant observation, that is, the investigator tries to become a “ native ” in the organization; (2) metaphori-cal or language approaches in which the investigator uses language patterns in documents, reports, stories, and conversations to uncover cultural patterns, just as detectives use fi ngerprints, voice prints, or word prints to detect personal identity; and (3) quantitative approaches in which the investigator uses questionnaires or interviews to assess particular dimensions of culture. A quantitative approach allows multiple viewpoints to be considered in evaluating the attributes of an organization ’ s culture.

Heated debates continue to rage among culture researchers about the best ways to assess culture. A central issue is whether a quantitative approach to culture assessment is valid or whether an in - depth, qualitative approach is the only way to detect and describe culture. The basic issue is this: when assessing culture using questionnaires or interviews, is one really measuring superfi cial characteristics of an organization — namely, organizational climate — rather than in - depth cultural values? Because culture is based on underlying values and assumptions, often unrecognized bapp01.indd 170

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A P P E N D I X A 171

and unchallenged in organizations, one perspective argues that only by using in - depth qualitative procedures in which artifacts, stories and myths, and interpretation systems are studied over long periods of time in a comprehensive way can cultural attributes be identifi ed. “ One must experience something to understand it ”

is the philosophical basis of this approach.

The opposing point of view argues that breadth of comparison is sacrifi ced by employing a qualitative approach. The investigation of multiple organizational cultures becomes impossible when immersion in each one is mandatory. To conduct comparisons among multiple cultures requires using quantitative approaches. It is crucial, however, that the individuals responding to a survey instrument actually report underlying values and assumptions (culture) and not just superfi cial attitudes or perceptions (climate). This can be accomplished best, we argue, by using a scenario analysis procedure in which respondents report the extent to which written scenarios are indicative of their own organization ’ s culture. These scenarios serve as cues — both emotionally and cognitively — that bring core cultural attributes to the surface. The old proverb, “ Fish discover water last, ” illustrates the philosophical basis of this approach. Respondents may be unaware of crucial attributes of culture until they are cued by the scenarios on the questionnaire. Numerous well

-

known

studies of organizational culture have used this approach, including Ouchi and Johnson (1978), O ’ Reilly (1983), Denison (1990), and Cameron and Freeman (1991), and it is the one represented by the Competing Values approach to culture assessment.

Dimensional Issues

Since we can ’ t pay attention to everything in an organization, it is necessary, in order to adequately diagnose organizational culture, to focus on certain dimensions of an organization ’ s culture more than others. Two kinds of dimensions deserve brief mention here: content dimensions and pattern dimensions. Content bapp01.indd 171

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172 A P P E N D I X A dimensions refer to the aspects of an organization ’ s culture that should be used as cues in scenarios in order to help individuals recognize their organization ’ s cultural values. Pattern dimensions refer to a cultural profi le that is produced by scoring a culture assessment instrument. Various dimensions on this profi le can be used to diagnose culture.

Before explaining the content dimensions that comprise this instrument, an explanation of why these content dimensions can uncover organizational culture will be useful. That explanation relies on the notion of psychological archetypes.

Psychological theorists have pointed out that most individuals have a similar kind of framework for making sense of the world around them. This framework, called a psychological archetype, refers to the categories people form in their minds to organize the information they encounter. For example, let us once again visit the quote from Ian Mitroff (1983, p. 17): The more one examines the great diversity of world cultures, the more one fi nds that at the symbolic level there is an astounding amount of agreement between various archetypal images. People may disagree and fi ght one another by day, but at night they show profound similarity in their dreams and myths. The agreement is too profound to be produced by chance alone. It is therefore attributed to a similarity of the psyche at the deepest layers of the unconscious. These similar - appearing symbolic images are termed archetypes.

The OCAI captures the underlying structure of these psychological archetypes in its core dimensions. That is, assessing organizational culture using the Competing Values Framework taps into the fundamental organizing framework people use when they obtain, interpret, and draw conclusions about information (see Cameron and Ettington, 1988, for a more thorough explanation of the basis of this claim). Research has found that individuals describe the cultures of their organizations according bapp01.indd 172

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A P P E N D I X A 173

to this psychological archetype, and cultural information is interpreted by individuals in the context of their underlying archetype. The manner in which organizational culture is naturally interpreted, in other words, is congruent with the dimensions of the Competing Values Framework (see Mason and Mitroff, 1973; Mitroff and Kilmann, 1978). The key to assessing organizational culture, therefore, is to identify aspects of the organization that refl ect key values and assumptions in the organization and then to give individuals an opportunity to respond using their underlying archetypal framework. The OCAI allows this to occur.

Six content dimensions serve as the basis for the OCAI: 1. The dominant characteristics of the organization, or what the overall organization is like

2. The leadership style and approach that permeate the organization

3. The management of employees or the style that characterizes how employees are treated and what the working environment is like

4. The organizational glue or bonding mechanisms that hold the organization together

5. The strategic emphases that defi ne what areas of emphasis drive the organization ’ s strategy

6. The criteria of success that determine how victory is defi ned and what gets rewarded and celebrated

In combination, these content dimensions refl ect fundamental cultural values and implicit assumptions about the way the organization functions. They refl ect how things are in the organization. This list of six content dimensions is not comprehensive, of course, but it has proved in past research to provide an adequate picture of the type of culture that exists in an organization.

Therefore, underlying organizational culture can be uncovered by bapp01.indd 173

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174 A P P E N D I X A having organization members respond to questions about these dimensions. Again, this is especially true because the core structure of the competing values model is consistent with the dominant psychological archetype, and respondents are able to use a structure that is familiar to them to refl ect their cultural ratings.

In reference to the pattern dimensions of organizational culture, the literature has been fi lled with a wide variety of such dimensions. Cameron and Ettington (1988) report more than twenty, including dimensions such as internal - external focus, speed, riskiness, participativeness, clarity, power distance, masculinity, and individualism. Each of these dimensions helps establish a profi le or a pattern for an organization

’

s culture.

However, by far the three most dominant and most frequently appearing pattern dimensions in the literature are cultural strength, cultural congruence, and cultural type.

Cultural strength refers to the power or preeminence of the culture in affecting what happens in an organization. For example, Deal and Kennedy (1982, p. 5) asserted that “ a strong culture has almost always been the driving force behind the continuing success in American business. ”

Cultural congruence refers to the extent to which the culture refl ected in one part of the organization is similar to and consistent with the culture refl ected in another part of the organization. For example, Nadler and Tushman (1980, p. 275) found that “ other things being equal, the greater the total degree of congruence or fi t between the various components [of an organization], the more effective will be organizational behavior at multiple levels. ”

Cultural type refers to the specifi c kind of culture that is refl ected in the organization (for example, an innovative, risk -

oriented culture). Cameron and Ettington (1988, p. 385) found that “ the effectiveness of organizations is more closely associated with the type of culture present than with the congruence or the strength of that culture. ” Kotter and Heskett (1992) found that the major differentiating factors between high - performing bapp01.indd 174

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A P P E N D I X A 175

companies at that time (American Airlines, Bankers Trust, Anheuser - Busch, PepsiCo, Hewlett - Packard, Con - Agra, Shell, Albertsons, Dayton Hudson, Walmart, Golden West, Springs Industries) and a matched set of lower - performing companies (Northwest Airlines, Citicorp, Coors, Xerox, Archer Daniels Midland, Texaco, Winn

-

Dixie, JCPenney, H. F. Ahmanson,

Fieldcrest Cannon) were the strength, congruence (culture aligned with strategy), and type of culture (fi rms that valued equally customers, stockholders, and employees).

The OCAI is unique in its ability to identify the organization ’ s cultural strength, congruence, and type. As discussed earlier, by observing the overall cultural profi le of an organization, we can immediately detect the extent to which one or more cultures are strong (or dominant) in that organization. By reviewing the profi les associated with each of the six scenarios (questions) individually, we can detect the extent to which the six profi les are congruent with one another or are heterogeneous (incongruent). Finally, the culture profi les make it easy to tell what type of culture the organization possesses based on the quadrant that receives the most emphasis.

Our own research on hundreds of organizations has shown that clan and hierarchy cultures appear more frequently in organizations than in market or adhocracy cultures.

Reliability and Validity of the OCAI

For the OCAI to be useful, we need to be confi dent that it is both reliable and valid. We need to have evidence that it measures what it says it measures and that it does so every time we administer the instrument. Fortunately, the instrument has been used by numerous researchers in studies of many different types of organizations. These studies have all tested the reliability and validity of the instrument in the course of their analyses. Several of these studies are briefl y summarized here to provide evidence of the reliability and validity of both the instrument and the approach.

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176 A P P E N D I X A Reliability

Reliability refers to the extent to which the instrument measures culture types consistently. That is, do the different items that purport to assess a culture type really assess it? One study that tested the reliability of the OCAI was conducted by Quinn and Spreitzer (1991) in which 796 executives from eighty - six different public utility fi rms rated their own organization ’ s culture. They included top managers (13 percent of the sample), upper - middle managers (45 percent), middle managers (39 percent), and line and staff workers (2 percent). Cronbach alpha coeffi cients (a reliability statistic) were computed for each of the culture types being assessed by the instrument. Each coeffi cient was statistically signifi cant and very satisfactory compared to normal standards of reliability. Coeffi cients were .74 for the clan culture, .79 for the adhocracy culture, .73 for the hierarchy culture, and .71 for the market culture. In other words, respondents tended to rate their organization

’

s culture consistently across

the various questions on the instrument. In this study, a Likert response scale was used (rather than the ipsative scale used in the OCAI); the items rated on that scale are listed in Table A.2

along with their reliabilities.

Yeung, Brockbank, and Ulrich (1991) also provided evidence of reliability in their study of 10,300 executives in 1,064 businesses, which included many of the corporations on the list of Fortune 500 companies. The key respondents were human resource executives and various associates whom these executives selected to complete the assessment instrument. The number of respondents averaged nine per business. The OCAI was used to gather data on the culture of each of these organizations. The various question alternatives were grouped together into the appropriate culture types, and reliability coeffi cients were computed.

The results showed that the clan culture reliability was .79, the adhocracy culture reliability was .80, the hierarchy culture reliability was .76, and the market culture reliability was .77. In bapp01.indd 176

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A P P E N D I X A 177

Table A.2 Likert Items Assessing Organizational Culture Internal process — Hierarchy (.80)

Predictable outcomes

Stability and continuity

Order

Dependability and reliability

Open systems — Adhocracy (.83)

Innovation and change

Creative problem solving

Decentralization

New ideas

Rational goal — Market (.83)

Outcome excellence and quality

Getting the job done

Goal achievement

Doing one ’ s best

Human resources — Clan (.90)

Participation and open discussion

Employee concerns and ideas

Human relations, teamwork and

cohesion

Morale

Note: Reliabilities are in parentheses.

Source: Kalliath, Bluedorn, and Gillespie (1999).

each case, reliability coeffi cients exceeded satisfactory levels.

Yeung, Brockbank, and Ulrich found that the largest percentages of fi rms were dominated by the hierarchy culture (44

percent), clan and adhocracy cultures were next (15 and 14 percent, respectively), and, surprisingly, no fi rms were dominated by the market quadrant. All had moderate emphasis on the market culture type. Six percent of the fi rms had all the cultures equally dominant, and 22 percent had no culture emerge as dominant.

Zammuto and Krakower (1991) used this instrument to investigate the culture of higher education institutions. More than thirteen hundred respondents, including administrators (39

percent of the sample), department chairpersons (34 percent), bapp01.indd 177

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178 A P P E N D I X A and trustees (27 percent), rated the culture of their organizations, resulting in reliability coeffi cients of .82 for clan reliability, .83 for adhocracy reliability,. 78 for market reliability, and

.67 for hierarchy reliability.

Numerous additional studies can be cited (see, for example, Peterson, Cameron, Spencer, and White, 1991), but in every case that we know of, the reliability of these culture types has shown patterns consistent with those reported here. In other words, suffi cient evidence has been produced regarding the reliability of the OCAI to create confi dence that it matches or exceeds the reliability of the most commonly used instruments in the social and organizational sciences.

Validity

Validity refers to the extent to which phenomena that are sup-posed to be measured are actually measured. That is, does this instrument really measure four types of organizational culture?

Cameron and Freeman (1991) produced evidence for the validity of the OCAI in their study of organizational culture in 334

institutions of higher education. This sample of organizations is representative of the entire population of four - year colleges and universities in the United States. In each of these institutions, individuals were identifi ed who could provide an overall institutional perspective so that in each institution, respondents included the president; the chief academic, fi nance, student affairs, external affairs, and institutional research offi cers;

selected department heads; and selected members of the board of trustees. From 12 to 20 individuals responded at each institution, 3,406 individuals participated.

No organization was characterized totally by only one culture, but dominant cultures were clearly evident in most institutions.

The most frequently appearing culture was a clan culture, and the least frequently appearing culture was a market culture. A total of 236 institutions had congruent cultures (one culture bapp01.indd 178

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A P P E N D I X A 179

type dominated most aspects of the organization), whereas 98

had incongruent cultures (the culture type was not consistent across various aspects of the organization).

An examination was made of the relationships between three dimensions of culture — cultural strength, congruence, and type —

and organizational effectiveness. In previous research, Cameron had identifi ed dimensions of organizational effectiveness in institutions of higher education, and this study used those dimensions to investigate the extent to which strong cultures were more effective than weak cultures, congruent cultures were more effective than incongruent cultures, and effectiveness differed among the various types of organizational cultures. The study found that cultural strength and cultural congruence were not nearly as powerful in predicting organizational effectiveness as culture type. That is, no statistically signifi cant differences existed between strong and weak cultures and between congruent and incongruent cultures and various dimensions of organizational effectiveness, but signifi cant differences did exist when comparing the various culture types.

Evidence for the validity of the culture instrument was uncovered when the culture type was matched with the domain of effectiveness in which the organization excelled and by the type of decision making, structure, and strategy employed.

Institutions that had clan - type cultures were most effective in domains of performance relating to morale, satisfaction, internal communication, and supportiveness, all attributes consistent with clan values. Institutions that had an adhocracy - type culture were most effective in domains of performance relating to adaptation, system openness, innovation, and cutting

-

edge

knowledge

—

all attributes consistent with adhocracy values.

Institutions that had a market - type culture were most effective in domains of performance relating to their ability to acquire needed resources such as revenues, good faculty, institutional visibility, and so forth — all attributes consistent with a market culture. Institutions with hierarchy cultures did not excel in any of the performance domains.

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180 A P P E N D I X A Additional statistical analyses revealed that institutions with different types of cultures also had different kinds of organizational strategies, decision processes, and structures. Clan cultures were characterized by high cohesion, collegiality in decision making, and a special sense of institutional identity and mission. Adhocracy cultures were characterized by innovation, aggressive strategies, increasing boundary spanning, and initiative. Market cultures were characterized by aggressiveness and prospector strategies. Hierarchy cultures were characterized by tight fi nancial control and effi ciency. In brief, these analyses produced results that are highly consistent with the espoused values and organizational attributes claimed to be typical of each culture type in the Competing Values Framework. In other words, strong evidence for concurrent validity was produced.

Quinn and Spreitzer (1991) also found evidence for two additional kinds of validity: convergent validity and discriminant validity. Tests for these two types of validity were conducted using a multitrait - multimethod analysis and a multidimensional scaling analysis.

The multitrait

-

multimethod analysis was produced by using

two different instruments to assess organizational culture. One instrument was the OCAI being explained here. The other instrument assessed the same cultural dimensions using a different response scale, a Likert - type scale where each alternative scenario was rated from 1 to 5. The scales of the four culture quadrants represented the four traits, and the two different instruments represented the two methods. The goal of the analysis was to determine if the variance explained between the four traits (the four cultures) exceeded the variance accounted for by the method used (the two different instruments). To produce evidence of validity, correlation coeffi cients in the same culture quadrant should be signifi cantly different from zero and of moderate magnitude (Campbell and Fisk, 1959). Convergent validity was supported, as it turned out, when the multitrait -

multimethod correlation matrix was examined. As required, all bapp01.indd 180

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A P P E N D I X A 181

diagonal correlation coeffi cients were statistically different from zero ( p < .001), and they ranged between .212 and .515, a moderate level of correlation.

Discriminant validity was tested in three ways. In the fi rst test, scales in the same culture quadrant were tested to see if they correlated more highly with each other than they did with scales of different culture quadrants measured by separate instruments (Campbell and Fisk, 1959). Twenty - three out of the twenty - four comparisons were consistent with expectations, providing solid support for discriminant validity. In the second test, scales in the same culture were expected to correlate more highly with each other than with scales in a different culture quadrant measured by the same method (Campbell and Fisk, 1959). In sixteen of the twenty

-

four scales, this was the case, providing

moderate support for discriminant validity. In the third test, the same pattern of interrelationships was expected to exist within and between each of the independent methods (Campbell and Fisk, 1959). Kendall ’ s coeffi cient of concordance was computed, which produced a coeffi cient of .764 ( p < .001), indicating strong support for discriminant validity. In other words, these three tests using the multitrait - multimethod procedure provided support for both convergent and discriminant validity of the model and the instrument.

The multidimensional scaling procedure also produced strong support for convergent and discriminant validity. Figure A.1

shows the positioning of each culture type when measured with two different types of instruments. Guttman and Lingoes ’ s coeffi cient of alienation ( r ⫽ .076) and Shepherd and Kruskal ’ s stress coeffi cient (stress ⫽ .056) indicate a satisfactory fi t of the data to the model (see Kruskal and Wish, 1978). Moreover, each culture type in the fi gure appears in the appropriate quadrant, like cultures are positioned closer to each other than to unlike culture types, and each culture type is positioned in a different quadrant.

In other words, strong support is provided for convergent and discriminant validity using this multidimensional scaling technique.

bapp01.indd 181

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182 A P P E N D I X A Figure A.1 Multidimensional Scaling Results of the Competing Values Dimensions

–100

–80

–60

–40

–20

0

20

40

60

80

100

100

100

5

6

80

II: Group

II: Developmental

80

60

60

2

I: Developmental

40

1

40

I: Group

20

20

0

0

–20

–20

4

3

I: Rational

I: Hierarchical

–40

–40

–60

–60

7

8

–80

–80

II: Hierarchical

II: Rational

–100

–100

–100

–80

–60

–40

–20

0

20

40

60

80

100

Shepherd and Kruskal’s Stress Coefficient = .056

Guttman and Lingoes’s Coefficient of Alienation = .076

Further evidence of validity was produced by Zammuto and Krakower (1991). In their study of college cultures, they found that clan cultures were strongly associated with decentraliza-tion, trust, a sense of equity among organization members, high morale, and satisfaction with the leader. All of these factors are consistent with the core values represented by the clan culture.

They found that adhocracy cultures were strongly associated with formality, propensity toward change, and a proactive bapp01.indd 182

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A P P E N D I X A 183

orientation toward strategy and improvement

—

all perfectly

consistent with espoused adhocratic culture values. The market culture was strongly associated with directive leadership, confrontation and confl ict, reward for achievement, and strong directives — all compatible with the market culture values. The hierarchy culture was strongly associated with formalization, resistance to change, stability, a reactive orientation toward change, and low morale — again, largely consistent with these organizational attributes.

Additional studies have also examined the validity of the OCAI, but as was the case with reliability tests, we know of no study where contradictory disconfi rmatory evidence has been produced. In other words, the empirical evidence suggests that the OCAI measures what it claims to measure: key dimensions of organizational culture that have a signifi cant impact on organizational and individual behavior. Moreover, it measures these dimensions in a reliable way.

A Note on the Response Scale

The OCAI uses a response scale in which individuals divide 100 points among alternatives. This is known as an ipsative rating scale. The most common alternative rating scale is a Likert scale, in which respondents rate each alternative in each question on a scale of 1 to 5 or 1 to 7 — ranging, say, from strongly agree to strongly disagree. We have consciously selected the ipsative alternative for the OCAI, but we have done research using both types of response scales (see Table A.1 ). The OCAI scale has advantages and disadvantages of which researchers should be aware. The primary advantage is that it highlights and differentiates the cultural uniqueness that actually exists in organizations. That is, the OCAI provides a 100 - point scale for rating instead of a 5 - or 7 - point scale using a Likert format. That results in more differentiation in ratings. A second major advantage is that respondents are forced to identify the trade

-

offs

bapp01.indd 183

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184 A P P E N D I X A that actually occur in the organization. When the Likert scale is used, respondents tend to rate all quadrants high or all quadrants low. Less differentiation occurs.

Ipsative response scales do not produce independent responses. The response to alternative A in question 1, for example, is related to the response to alternative B in question 1. In a Likert format, each response is assumed to be independent. Normal correlational statistical analyses, which are based on the assumption of independent responses on each item, are usually not appropriate for analyzing these kinds of data.

However, Cameron and Freeman (1991) and Zammuto and Krakower (1991) have reviewed arguments for the appropriateness of some standard statistical techniques for these kinds of data, and examples of alternative statistical techniques are available in those articles. Quinn and Spreitzer (1991) and Yeung, Brockbank, and Ulrich (1991) are among the researchers who used a Likert response scale and analyzed the culture data using standard statistical procedures.

For research purposes, we suggest that scholars select the statistical technique that best matches their research agendas and central research questions. We will be pleased to discuss with researchers the statistical alternatives that are available and to learn how the instrument is being used in others ’ research projects.

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Appendix B

PSYCHOMETRIC ANALYSES

OF THE MANAGEMENT SKILLS

ASSESSMENT INSTRUMENT

Because the Management Skills Assessment Instrument (MSAI) has been widely used and is such an important supplement to organizational culture change efforts — as well as being an excellent personal management improvement tool

—

we include a

brief discussion of its psychometric properties here. This discussion may be helpful to individuals who want to use this instrument in their own organization change efforts or for research purposes. The MSAI itself is reproduced at the end of this appendix.

The best and most sophisticated analysis of the psychometric properties of the MSAI was conducted by Lee Collett and Carlos Mora at the University of Michigan. The key question they addressed was: Does the MSAI measure management skills that match the Competing Values Framework? That is, do management skills in one quadrant have the predicted relationships to management skills in the other quadrants? Does the theoretical framework accurately map the MSAI?

To address this issue, Collett and Mora (1996) developed a new statistical technique, a within

-

person deviation score

(D - score). They used a subset of the 40,000 - person data set that has been gathered on the MSAI. Their analysis consisted of 8,816

cases. Because of their selection procedures, there is no reason to expect that the subset they analyzed differed in any systematic way from the total data set. Collett and Mora used linear combinations (means) of scores on the items comprising each competency area (such as managing teams or managing innovation) so 185

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186 A P P E N D I X B

that from the original sixty items, they produced twelve competency dimension scores and four quadrant scores. Analyses were conducted fi rst on responses of individual subordinates and then on aggregated responses consisting of the average item scores of all individuals who rated the same manager. Three correlation matrices were computed: (1) correlations among the four quadrant indices were computed to check on the hypothesized relationships among adjacent and diagonal quadrants; (2) a 12 - by - 16 matrix of correlations among the twelve competency dimension scores was computed to compare intraquadrant and interquadrant relationships; and (3) a 12 - by - 60 matrix of correlations was computed (twelve competency dimensions and sixty items) to compare intracompetency dimension correlations (reliabilities) with intercompetency dimension correlations.

The results of these analyses are reported in the section that follows an explanation of the D - score statistical procedure.

The Within - Person D - Score

Collett and Mora developed a new statistical technique for analyzing the MSAI data because, they reasoned, the ratings of individuals who assess the management behavior of another manager do not follow the normal statistical assumptions.

Ordinarily it is assumed that a set of ratings of any phenomenon will array itself around a normal curve. However, when a manager is being rated by a single subordinate, for example, those ratings are unlikely to be arrayed on a normal curve. They constitute a repeated measure of the same phenomenon. Those ratings therefore are likely to be affected by a set of factors that add bias to the ratings, most notably the behavior of the manager and the personal biases of the rater. The idea behind the within - person D - scores therefore came from the basic theory of repeated measures analysis of variance, which depicts individuals ’ scores as a linear combination of additive infl uences. A person ’ s rating (X) on an MSAI item is likely to consist of seven bapp02.indd 186

1/14/11 5:27:31 PM

A P P E N D I X B 187

additive components. These can be depicted mathematically as follows:

X M ( O C Q ) F E

i j k m

m

i(m)

m

k

j ( i k m )

where

is the mean performance by the population of managers on the competencies being measured.

M

is the amount that the actual performance of manager m m

is above or below m .

O is the observational error ( or ) of person i in rating the i(m)

performance of manager m . The parentheses in the subscript indicate nesting; that is, persons are nested within managers ( m ) in that each person rates only one manager.

It is assumed that this component is randomly distributed about a mean of zero.

C

is the bias ( or ) caused by the personal charisma of m

manager m . It is assumed that managers providing the data are likely to be among the best performers in their organizations; hence, most managers have positive m

scores, with the occasional low scores producing a distribution with a strong negative skew.

Q

is the biasing effect ( or ) of the questionnaire and administration procedures. In the case of the MSAI, the use of all positively worded items probably produces a uniform positive infl uence.

F

is the actual infl uence ( or ) of dimension k on the k

scores of each item in the dimension.

E

is the error ( or ) of person i rating manager m on item j(ikm)

j in dimension k . Again, the parentheses in the subscript indicate that items are nested within persons, dimensions, and managers.

The parentheses around the O, C, and Q terms indicate that these three sources of bias are confounded in the average bapp02.indd 187

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188 A P P E N D I X B

response of each person — they are person effects. Their combined effects tend to be larger than the other elements in the equation, and their combined effects will be positively biased, thus pushing raw scores on each item toward the top end of the response scale. The distribution of scores therefore will have a strong negative skew. The challenge is to eliminate the infl uence of O, C, and Q (the person) so that the effects of M and F (the behaviors of the manager) can be detected. This is done by computing a mean score (average of the sixty items) for each person and then partitioning deviations around this grand mean into a within - person component and a between - person component. In a repeated - measures ANOVA, these deviations are squared and summed to obtain sums of squares and variances for each component. However, in this analysis, the deviation scores themselves were used. The deviation score (D - score) was computed for each of the sixty items by subtracting the mean score for an individual respondent from the original score for that item. Dimension and quadrant scores were computed by averaging the items together that were theorized to fi t within the appropriate dimension and quadrant. Correlations among item, dimension, and quadrant D - scores were then computed.

Characteristics of D - Scores

D - scores are ipsative scores in that they sum to zero. This means that each high positive item score must be counterbalanced by a negative score of equal size. Thus, an item D - score tends to have a built - in negative correlation with most other items. The expected value of correlations among ipsative scales is negative; hence, positive correlations (.50 or higher) between same

-

dimension items or same - quadrant items, coupled with negative correlations between diagonal

-

quadrant dimensions and

quadrants, provide strong support for the validity of the MSAI.

For ipsative scales, moderate negative correlations would be predicted for dimensions in adjacent quadrants.

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A P P E N D I X B 189

D - scores have eliminated the person effect ( O, C, Q ). An original score pattern of 444454 . . . 4 on various items yields the same D - score as a score pattern of 111121 . . . 1. The D - score represents only the relative position of the score within a set of scores for an individual rater. The results of a D - score analysis, then, show the variance within a person ’ s own response pattern, not the variance across different raters ’ response patterns, as in normal statistical analyses. To determine if the MSAI is valid and useful, we are interested in the ratings of individuals as they rate their own manager, not as multiple raters rate multiple managers. The research questions, then, are the following:

• Are adhocracy quadrant skills negatively correlated with hierarchy quadrant skills, as predicted by the framework?

• Are clan and market quadrants negatively correlated?

• Are the competency dimensions within each quadrant positively correlated?

• Do intradimension item correlations show adequate reliability?

Results of the Analyses

Quadrant - to - Quadrant Correlations

Figure B.1 reports the results of the correlations among the quadrants. It shows that, consistent with the Competing Values Framework, the correlation between the clan and market quadrants is

.43, and the correlation between the adhocracy and hierarchy quadrants is .68. As expected, the correlations between adjacent quadrants are negative, but the coeffi cients are much smaller than between diagonal quadrants (adhocracy to market, .10; market to hierarchy, .18; clan to hierarchy, .34; clan to adhocracy, .23).

Dimension - to - Dimension Correlations

Dimensions within a quadrant should have positive or very slightly negative correlations among themselves to be consistent bapp02.indd 189

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190 A P P E N D I X B

Figure B.1 D - Score Correlations Among Quadrants Clan Quadrant

Adhocracy Quadrant

–.23

–.68

–.43

–.34

–.10

–.18

Hierarchy Quadrant

Market Quadrant

with the Competing Values Framework. The results of the analysis, shown in Table B.1 , confi rm this prediction. The dimensions in the clan quadrant have positive intercorrelations with one another and strong negative correlations with the market quadrant dimensions. Correlations with dimensions in adjacent quadrants are positive or slightly negative, and in only one case (managing the control system) is the correlation more negative than the diagonal quadrant correlations. In seventeen of eighteen instances, the theorized adjacent - quadrant relationship holds for the clan quadrant.

bapp02.indd 190

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.03

.01

.21

.16

.15

.16

.16

.25

.05

.04

.14

Coor

.32

.33

.30

.33

.11

.01

.30

.06

.02

.13

Con

A

.05

.10

.00

.32

.09

.11

.24

.14

.07

CS

.26

.19

.30

.22

.11

.08

.50

.01

E

.42

.46

.17

.11

.56

.02

.63

C

.61

.64

.40

.41

.03

.04

CI

.22

.19

.01

.04

.06

F

.20

.33

.15

.03

elations Among Dimensions

I

.09

.12

.10

orr

e C

.18

.22

cor

DO

- SD

.1

IR

.55

Table B

T

of

(C)

(CS)

(A)

(Coor)

(I)

system

(F)

(E)

service

(T)

development

future

control

teams

interpersonal

the

innovation

the

continuous

competitiveness

employees

customer

acculturation

the

coordination

lan

Managing

Managing

relationships (IR)

Managing

others (DO)

Managing

Managing

Managing

improvements (CI)

Managing

Energizing

Managing

Managing

Managing

(Con)

Managing

C

Adhocracy

Market

Hierarchy

191

bapp02.indd 191

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192 A P P E N D I X B

The correlations among dimensions in the adhocracy quadrant are near zero, some slightly positive and some slightly negative. In sixteen of eighteen instances, they are lower than the diagonal quadrant correlations. The theorized adjacent

-

quad-

rant correlations hold in twelve of eighteen cases.

The intramarket quadrant correlations are also mainly positive, confi rming the within - quadrant relationships among dimensions. The theorized diagonal

-

quadrant relationships

hold in all cases and in fi fteen of eighteen cases in the adjacent -

quadrant relationships.

The dimensions in the hierarchy quadrant are also near zero and all slightly positive, confi rming their reliability (inasmuch as the expected relationship is slightly negative). The theorized diagonal

-

quadrant relationships are confi rmed, although with less strong results than in the other quadrants, and the adjacent -

quadrant results are consistent with predictions in eleven of eighteen instances. Whereas the results for the hierarchy quadrant are less strong than for the other quadrants, the diagonal -

quadrant results are consistent with theorized relationships, and the results for adjacent - quadrant relationships are largely confi rmed (with a few exceptions).

Item Dimension Correlations

An examination of the correlations with each item and the other items in its theorized dimension (within - dimension correlations) compared to the correlations between each item and the other three dimensions (outside

-

dimension correlations)

reveals that every competency dimension has strong reliabilities (well above .50, a very strong reliability using ipsative measures). Two items on the survey — numbers 31 and 60 — appear to be rather weak measures of their theorized dimensions, and eliminating them from the MSAI would strengthen the psychometric power of the questionnaire. But they are items that assess important aspects of a manager ’ s behavior, and although bapp02.indd 192

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A P P E N D I X B 193

not strongly correlated with other items on the survey, they are important aspects of a successful manager ’ s behavior.

In sum, these analyses provide strong support for the MSAI as an instrument that can assist the culture change process. It maps very well the relationships among quadrants and competency dimensions theorized by the Competing Values Framework. The critical management skills being assessed by the instrument possess the same theorized relationships to one another as the culture quadrants. It may be used with some confi dence, then, in helping managers develop competencies that will foster culture change in desired directions.

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194 A P P E N D I X B

Management Skills Assessment Instrument

Self - Assessment Form

This instrument is designed to obtain descriptions of your management behavior on the job. There are no right or wrong answers. The items on the questionnaire have been derived from research on managerial behavior, and their intent is to provide you with a profi le of your own managerial competencies. The items do not assess your style; they assess your behavior.

Therefore, you should respond on the basis of what you do, not what you think you should do.

Your responses will be compared to the responses you receive from subordinates, peers, and superiors in your organization. This information will be compiled and provided to you in a personalized feedback report. You will also be able to compare your competencies profi le with those of eighty thousand other managers.

A standardized answer sheet has been provided for your responses. Please mark your answers on that sheet. This will facilitate entry of the data into a computer so your feedback report can be prepared. Do not use the questionnaire itself for your answers.

You have been assigned a number for data analysis purposes. This number should already be printed on your answer sheet. Please make no other marks on the answer sheet except your responses to each question and your name.

The questionnaire should take about thirty minutes to complete. When you fi nish, fax your answer sheet back to Behavioral Data Services by ( date ).

You need not fax back the pages of the questionnaire itself.

Thank you very much for your cooperation.

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A P P E N D I X B 195

Management Skills Survey Self - Rating Form Describe your behavior as a manager. Respond to the items as you actually behave most of the time, not as you would like to behave. If you are unsure of an answer, make your best guess. Please mark your answers on the answer sheet. Use the following scale in your ratings: 5 — Strongly Agree

4 — Moderately Agree

3 — Slightly Agree and/or Slightly Disagree 2 — Moderately Disagree

1 — Strongly Disagree

Agree

Disagree

Agree

Disagree

derately

derately

Strongly

Mo

Slightly Agree and/or Slightly Disagree

Mo

Strongly

1. I communicate in a supportive way when peo-5

4

3

2

1

ple in my unit share their problems with me.

2. I encourage others in my unit to generate new 5

4

3

2

1

ideas and methods.

3. I motivate and energize others to do a better 5

4

3

2

1

job.

4. I keep close track of how my unit is performing.

5

4

3

2

1

5. I regularly coach subordinates to improve their 5

4

3

2

1

management skills so they can achieve higher

levels of performance.

6. I insist on intense hard work and high produc-5

4

3

2

1

tivity from my subordinates.

bapp02.indd 195

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196 A P P E N D I X B

Agree

Disagree

Agree

Disagree

derately

derately

Strongly

Mo

Slightly Agree and/or Slightly Disagree

Mo

Strongly

7. I establish ambitious goals that challenge subor-5

4

3

2

1

dinates to achieve performance levels above the standard.

8. I generate, or help others obtain, the resources 5

4

3

2

1

necessary to implement their innovative ideas.

9. When someone comes up with a new idea, I 5

4

3

2

1

help sponsor them to follow through on it.

10. I make certain that all employees are clear 5

4

3

2

1

about our policies, values, and objectives.

11. I make certain that others have a clear pic-5

4

3

2

1

ture of how their job fi ts with others in the organization.

12. I build cohesive, committed teams of people.

5

4

3

2

1

13. I give my subordinates regular feedback about 5

4

3

2

1

how I think they ’ re doing.

14. I articulate a clear vision of what can be accom-5

4

3

2

1

plished in the future.

15. I foster a sense of competitiveness that helps 5

4

3

2

1

members of my work group perform at higher

levels than members of other units.

16. I ensure that regular reports and assessments 5

4

3

2

1

occur in my unit.

17. I interpret and simplify complex information so 5

4

3

2

1

that it makes sense to others and can be shared throughout the organization.

bapp02.indd 196

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A P P E N D I X B 197

Agree

Disagree

Agree

Disagree

derately

derately

Strongly

Mo

Slightly Agree and/or Slightly Disagree

Mo

Strongly

18. I facilitate effective information sharing and 5

4

3

2

1

problem solving in my group.

19. I foster rational, systematic decision analysis in 5

4

3

2

1

my unit (e.g., logically analyzing component

parts of problems) to reduce the complexity of important issues.

20. I make sure that others in my unit are provided 5

4

3

2

1

with opportunities for personal growth and

development.

21. I create an environment where involvement 5

4

3

2

1

and participation in decisions are encouraged

and rewarded.

22. In groups I lead, I make sure that suffi cient 5

4

3

2

1

attention is given to both task accomplishment and interpersonal relationships.

23. When giving negative feedback to others, I fos-5

4

3

2

1

ter their self - improvement rather than defensiveness or anger.

24. I give others assignments and responsibilities 5

4

3

2

1

that provide opportunities for their personal

growth and development.

25. I actively help prepare others to move up in the 5

4

3

2

1

organization.

26. I regularly come up with new, creative ideas 5

4

3

2

1

regarding processes, products, or procedures for my organization.

bapp02.indd 197

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198 A P P E N D I X B

Agree

Disagree

Agree

Disagree

derately

derately

Strongly

Mo

Slightly Agree and/or Slightly Disagree

Mo

Strongly

27. I constantly restate and reinforce my vision of 5

4

3

2

1

the future to members of my unit.

28. I help others visualize a new kind of future that 5

4

3

2

1

includes possibilities as well as probabilities.

29. I am always working to improve the processes 5

4

3

2

1

we use to achieve our desired output.

30. I push my unit to achieve world - class competi-5

4

3

2

1

tive performance in service and/or products.

31. By empowering others in my unit, I foster a 5

4

3

2

1

motivational climate that energizes everyone

involved.

32. I have consistent and frequent personal contact 5

4

3

2

1

with my internal and my external customers.

33. I make sure that we assess how well we are 5

4

3

2

1

meeting our customers ’ expectations.

34. I provide experiences for employees that help 5

4

3

2

1

them become socialized and integrated into the culture of our organization.

35. I increase the competitiveness of my unit by 5

4

3

2

1

encouraging others to provide services and/or

products that surprise and delight customers by exceeding their expectations.

36. I have established a control system that ensures 5

4

3

2

1

consistency in quality, service, cost, and productivity in my unit.

bapp02.indd 198

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A P P E N D I X B 199

Agree

Disagree

Agree

Disagree

derately

derately

Strongly

Mo

Slightly Agree and/or Slightly Disagree

Mo

Strongly

37. I coordinate regularly with managers in other 5

4

3

2

1

units in my organization.

38. I routinely share information across functional 5

4

3

2

1

boundaries in my organization to facilitate

coordination.

39. I use a measurement system that consistently 5

4

3

2

1

monitors both work processes and outcomes.

40. I clarify for members of my unit exactly what is 5

4

3

2

1

expected of them.

41. I ensure that everything we do is focused on 5

4

3

2

1

better serving our customers.

42. I facilitate a climate of aggressiveness and 5

4

3

2

1

intensity in my unit.

43. I constantly monitor the strengths and 5

4

3

2

1

weaknesses of our best competition and provide my unit with information on how we

measure up.

44. I facilitate a climate of continuous improve-5

4

3

2

1

ment in my unit.

45. I have developed a clear strategy for helping my 5

4

3

2

1

unit successfully accomplish my vision of the

future.

46. I capture the imagination and emotional com-5

4

3

2

1

mitment of others when I talk about my vision

of the future.

bapp02.indd 199

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200 A P P E N D I X B

Agree

Disagree

Agree

Disagree

derately

derately

Strongly

Mo

Slightly Agree and/or Slightly Disagree

Mo

Strongly

47. I facilitate a work environment where peers 5

4

3

2

1

as well as subordinates learn from and help

develop one another.

48. I listen openly and attentively to others who 5

4

3

2

1

give me their ideas, even when I disagree.

49. When leading a group, I ensure collaboration 5

4

3

2

1

and positive confl ict resolution among group

members.

50. I foster trust and openness by showing 5

4

3

2

1

understanding for the point of view of individuals who come to me with problems or concerns.

51. I create an environment where experimenta-5

4

3

2

1

tion and creativity are rewarded and recognized.

52. I encourage everyone in my unit to constantly 5

4

3

2

1

improve and update everything they do.

53. I encourage all employees to make small 5

4

3

2

1

improvements continuously in the way they do

their jobs.

54. I make sure that my unit continually gathers 5

4

3

2

1

information on our customers ’ needs and

preferences.

55. I involve customers in my unit ’ s planning and 5

4

3

2

1

evaluations.

56. I establish ceremonies and rewards in my unit 5

4

3

2

1

that reinforce the values and culture of our

organization.

bapp02.indd 200

1/14/11 5:27:36 PM

A P P E N D I X B 201

Agree

Disagree

Agree

Disagree

derately

derately

Strongly

Mo

Slightly Agree and/or Slightly Disagree

Mo

Strongly

57. I maintain a formal system for gathering and 5

4

3

2

1

responding to information that originates in

other units outside my own.

58. I initiate cross - functional teams or task forces 5

4

3

2

1

that focus on important organizational issues.

59. I help my employees strive for improvement in 5

4

3

2

1

all aspects of their lives, not just in job - related activities.

60. I create a climate where individuals in my unit 5

4

3

2

1

want to achieve higher levels of performance

than the competition.

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202 A P P E N D I X B

Managerial Effectiveness

Self - Rating Form

For questions 61 – 73, please rate your effectiveness in performing these skills.

Use the following scale in your rating:

5 — Outstanding

4 — Very Good

3 — Average

2 — Marginal

1 — Poor

d

Goo

ery

verage

Outstanding

V

A

Marginal

Poor

61. Managing teams (building effective, cohesive, 5

4

3

2

1

smooth - functioning teams)

62. Managing interpersonal relationships (listening 5

4

3

2

1

to and providing supportive feedback to others) 63. Managing the development of others (helping 5

4

3

2

1

others improve their performance and obtain

personal development opportunities)

64. Fostering innovation (encouraging others to 5

4

3

2

1

innovate and generate new ideas)

65. Managing the future (communicating a 5

4

3

2

1

clear vision of the future and facilitating its accomplishment)

66. Managing continuous improvement (fostering 5

4

3

2

1

an orientation toward continuous improvement

among employees in everything they do)

67. Managing competitiveness (fostering an aggres-5

4

3

2

1

sive orientation toward exceeding competitors ’

performance)

68. Energizing employees (motivating others to put 5

4

3

2

1

forth extra effort and to work aggressively)

69. Managing customer service (fostering a focus on 5

4

3

2

1

service and involvement with customers)

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A P P E N D I X B 203

d

Goo

ery

verage

Outstanding

V

A

Marginal

Poor

70. Managing acculturation (helping others become 5

4

3

2

1

clear about what is expected of them and about organizational culture and standards)

71. Managing the control system (having measure-5

4

3

2

1

ment and monitoring systems in place to keep

close track of processes and performance)

72. Managing coordination (sharing information 5

4

3

2

1

across functional boundaries and fostering coordination with other units)

73. Overall management competency (general level 5

4

3

2

1

of managerial ability)

74. On the basis of your level of management com-

petency, how high in the organization do you

expect to go in your career? (CHECK ONLY

ONE ALTERNATIVE)

5 — To the very top of the organization

4 — Near the top — just below the CEO

3 — To a senior position — perhaps member of the executive committee

2 — One level above where you are now

1 — No higher than the current position

75. Compared to all other managers you ’ ve known, how would you rate your own competency as a

manager of managers?

5 — Top 5%

4 — Top 10%

3 — Top 25%

2 — Top 50%

1 — In the bottom half

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204 A P P E N D I X B

Importance Information

Note: The scale changes for questions 76 – 87. Please read carefully. In order to succeed in your current position, how important is each of the following skills? Use the following scale in your rating: 5 — Critically Important

4 — Very Important

3 — Moderately Important

2 — Of Some Importance

1 — Of Little Importance

Important

Important

Importance

Importance

Important

derately

Some

Little

ery

Critically

V

Mo

Of

Of

76. Managing teams (building effective, cohesive, 5

4

3

2

1

smooth - functioning teams)

77. Managing interpersonal relationships (listening 5

4

3

2

1

to and providing supportive feedback to others) 78. Managing the development of others (helping 5

4

3

2

1

others improve their performance and obtain

personal development opportunities)

79. Fostering innovation (encouraging others to 5

4

3

2

1

innovate and generate new ideas)

80. Managing the future (communicating a 5

4

3

2

1

clear vision of the future and facilitating its accomplishment)

81. Managing continuous improvement (fostering 5

4

3

2

1

an orientation toward continuous improvement

among employees in everything they do)

82. Managing competitiveness (fostering an aggres-5

4

3

2

1

sive orientation toward exceeding competitors ’

performance)

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A P P E N D I X B 205

Important

Important

Importance

Importance

Important

derately

Some

Little

ery

Critically

V

Mo

Of

Of

83. Energizing employees (motivating others to put 5

4

3

2

1

forth extra effort and to work aggressively)

84. Managing customer service (fostering a focus 5

4

3

2

1

on service and involvement with customers)

85. Managing acculturation (helping others 5

4

3

2

1

become clear about what is expected of them

and about organizational culture and standards) 86. Managing the control system (having measure-5

4

3

2

1

ment and monitoring systems in place to keep

close track of processes and performance)

87. Managing coordination (sharing information 5

4

3

2

1

across functional boundaries and fostering coordination with other units)

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206 A P P E N D I X B

Demographic Information

In order to provide comparative feedback, please provide the following information about yourself. Mark your answers in the box located in the bottom right corner of your answer sheet, titled “ Demographic Information. ”

1. _____ Person completing the survey (Who are you?) (1) Participant attending program

(2) Subordinate to participant

(3) Peer of participant

(4) Superior of participant

(5) Superior 2 or more levels above participant 2. _____ Sex

(1) Female

(2) Male

3. _____ Age

(1) 30 or under

(5) 46 – 50

(2) 31 – 35

(6) 51 – 55

(3) 36 – 40

(7) 56 – 60

(4) 41 – 45

(8) 61 or over

4. _____ Job title

(1) Vice President

(2) General Manager

(3) Director

(4) Functional Manager

(5) Superintendent

(6) Assistant Manager

(7) Plant Manager

(8) Coordinator/Supervisor/Administrator

(9) Other

5. _____ Work location

(1) Corporate

(2) Division

(3) Plant

(4) Region/Zone

(5) Other

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A P P E N D I X B 207

6. _____ Number of subordinates reporting directly to you (1) 0

(5) 10 – 12

(2) 1 – 3

(6) 13 – 15

(3) 4 – 6

(7) 16 – 18

(4) 7 – 9

(8) 19

7. _____ Number of promotions within the last fi ve years (1) 1

(6) 6

(2) 2

(7) 7

(3) 3

(8) 8 or more

(4) 4

(9) 0

(5) 5

8. _____ Percent increase received over least year ’ s base salary (1) 0%

(6) 13% – 15%

(2) 1% – 3%

(7) 16% – 18%

(3) 4% – 6%

(8) 19% – 21%

(4) 7% – 9%

(9) 22% or more

(5) 10% – 12%

9. _____ Compared to last year at this same time, how would you rate the overall performance of your organizational unit?

(1) Much Lower

(2) Lower

(3) Slightly Lower

(4) About the Same

(5) Slightly Higher

(6) Higher

(7) Much Higher

10. _____ Compared to your best worldwide competition, how has your unit performed this past year?

(1) Substantially Worse

(2) Somewhat Worse

(3) About the Same

(4) Somewhat Better

(5) Substantially Better

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Appendix C

HINTS FOR INITIATING

ORGANIZATIONAL CULTURE

CHANGE IN EACH QUADRANT

The purpose of this appendix is to stimulate your thinking about activities or behaviors that can move the organization toward the desired future culture. It is intended only to provide some starting notions and to stimulate creative thought on your part.

Often managers indicate they know where they want to go (for example, “ to increase emphasis in the adhocracy quadrant ” ), but they don ’ t know where to begin — what actions to initiate or what to tackle fi rst. These lists of actions have been derived from the suggestions of numerous managers who have initiated culture change, but because each organization may be different, many of them may not be relevant to your particular circumstances. Therefore, in considering what you want to accomplish in each quadrant, select the ideas most relevant to your circumstances. To these suggestions, add others that you generate in a brainstorming session. Choose the ideas from this list that will be most powerful in beginning the process of culture change.

Remember not to try too many initiatives at once. Focus your efforts on a few powerful alternatives.

Clan Culture

• Establish a 360 - degree evaluation system to assess the leadership practices of all senior managers. That is, get evaluative input from subordinates, peers, and superiors. See that every senior manager, including the CEO, is assisted in analyzing the data, hearing the painful messages, and planning for better performance.

209

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210 A P P E N D I X C

• Design a career development program that emphasizes interunit mobility and will contribute to cross - functional communication.

• Institute an effective employee survey program for systematically monitoring employee attitudes and ideas. Establish employee teams to work on making changes identifi ed in the survey.

• Involve employees in all phases of strategic planning.

• Develop programs to increase the facilitation and team -

building skills of the workforce.

• Identify the longest - standing intergroup confl icts. Analyze those confl icts, and design a systematic set of interventions for transcending them.

• Assess and improve the processes associated with employee diversity.

• Examine the expectation systems that drive the behaviors of middle managers. Alter the incentives so that middle managers behave in more empowered and innovative ways.

• As part of the empowerment process, move more decisions in such areas as pay raises and budgets to lower levels.

• Be sure an effective succession plan is in place.

• Develop a training program for middle managers that allows them to better understand the strategic pressures on the organization and conveys how their role must change for the company to be more effective.

• Energize the employee recognition system. Empower managers to use resources to reward extra effort.

• Implement a benefi ts program that allows each employee to select options. For example, within a set amount, allow the individual to choose the desired level of medical, dental, life, and disability insurance coverage.

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• Create an internal university — an overall educational function that has a systematic training strategy for educational needs at every level of the unit.

• Make an assessment of the training needs in each unit, prioritize the needs, and develop programs to meet the needs.

Have people inside the unit do the training.

• Increase attendance in training programs by requiring the supervisors of all participants who do not attend the program to report in writing the reason for the absence.

• Build cross - functional teamwork by holding a daily fi fteen -

minute meeting of all managers. The agenda is to identify all items requiring coordination among units. Problems are solved outside the meeting.

• Build cross - functional teamwork by establishing an operational planning group that provides a plan of the day and a three - day view into the future.

• Senior management holds a monthly “ skip level ” meeting with different cross - sectional groups of lower - level employees to identify problems and surface suggestions for better cross - functional coordination.

• Constantly monitor the problems of fi rst - line supervisors, and see that they are cared for. Be sure that they are paid better than their subordinates.

• Empower fi rst - line supervisors by eliminating the layer of supervision directly above them. Chart all responsibilities that need to be performed, provide the necessary training, and empower the fi rst - line supervisors to make key decisions and react quickly to the needs at hand.

• Revolutionize the performance evaluation system by making subordinates ’ assessments of a superior ’ s performance part of evaluations of supervisory and management personnel.

• Improve the relationships between support and line operations. Use a facilitator to help each support group identify bapp03.indd 211

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212 A P P E N D I X C

its strengths and weaknesses in providing support. Help the line groups identify their key support needs. Hold sessions for the groups to explore their relationship and develop a new set of expectations for working together.

• Increase the effectiveness of the employee suggestion system. Benchmark the best systems in other organizations, and upgrade your current system.

Adhocracy Culture

• Analyze the organization ’ s key values in terms of emphasis on adhocracy values. Encourage more focus on managing the future.

• Make a critical analysis of the current vision statement.

Does it provide cognitive and emotional direction? Does it inspire creative initiative?

• Employ a planning process that operates on a fi ve - year time horizon and involves both short - and long - term planning.

See that the planning process stretches current assumptions.

• Move from a hierarchical to a fl exible structure that emphasizes speed and agility.

• Identify the major emerging issues of concern in the company, and apply the “ one voice ” concept by making one champion responsible for each emerging issue.

• Forecast customer demand at all points of contact, and fi nd ways to exceed those demands.

• Ask a task force of fi rst - line people to conceptualize new strategies for expanding markets and developing new businesses.

• Read extensively on the concept of continuous improvement.

Find out what is being done successfully in other places.

• Hold a meeting to review the differences between transformational and transitional leadership, and explore the implications of the two concepts for making change in your unit.

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A P P E N D I X C 213

• Bring all disciplines and departments into the fi rst stages of the design process for new services and products. Be sure that the customer is represented.

• Develop systems to encourage, measure, and reward innovative behavior at all levels of the system.

• Make a hard assessment of the overall behavior of the corporation as a citizen of the community. What problems does it cause? What contributions does it make? Review the possibilities for change. Get outside perspectives on these issues.

• Develop a reading program on the topic of creating and implementing change.

• Explore the possibility of organizing around externally driven tasks rather than current internal functions. Read up on process improvement and organizational reengineering.

• Assign someone to read the literature on the concept of organizational learning. Determine if your unit is an effective learning organization. Make changes to improve the capacity of your organization to learn more effectively.

• Put all employees through a training program that includes the practical applications of creative thinking, the strategic reasons for increased responsiveness, and the basic principles of organizational innovation.

• Have the CEO hold focus group interviews with middle managers to determine how well they understand the direction of the company. Gather their recommendations on how to make the direction more clear.

• Explore the use of new technology, especially information technology, to create new alternatives faster based on a wider variety of information sources.

• Make a conscious effort to move from an orientation of giving customers what they need to giving customers what they would like, to surprising and delighting customers with bapp03.indd 213

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214 A P P E N D I X C

products and services that solve problems that they don ’ t expect to be solved.

• Keep track of the amount of time leaders in your organization spend on positioning the organization for the future as opposed to coping with the present.

• Hold celebrations and internal organization “ trade shows ”

that allow employees to show off their new, underdeveloped, experimental ideas. Celebrate trial - and - error learning.

• Develop visible rewards that recognize the creativity and innovation of employees, teams, and units. Recognize not only good ideas but also orchestrating and sponsoring activities that help new ideas get developed and adopted.

Market Culture

• Review the vision, values, goals, objectives, and measures being used at the corporate level. Develop your own version for your unit. Implement them the way you think the CEO

should have implemented them at the corporate level.

• Reexamine or reinvent the processes associated with customer contacts and the fl ow of information from the customer through the organization.

• Consider the needs of special segments of the customer population. Find new ways to respond to them. For example, try aligning billing practices with the late - month income patterns of senior citizens.

• Examine your current time - to - market response time, and make comparisons with key competitors. Identify ways to be more competitive on response time.

• Constantly analyze the evolution of the market by holding exploratory focus group sessions with the people most closely associated with the market.

• Study the best - quality achievements of competitors, and share them with employees. Ask for suggestions on how to be more competitive.

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A P P E N D I X C 215

• Establish a performance improvement program in which every employee is asked to suggest items that lead directly to increased profi tability, productivity, quality, or responsiveness.

• Hold meetings to acquaint investors with your strategic plans and to meet your key management personnel.

• Assess the need for a more global perspective among the members of your unit, and provide opportunities to broaden and globalize their perspectives.

• Develop a rationalized corporate contributions program.

Track the external organizations that approach your organization for contributions and support. Provide support to the external organizations that fi t your strategic values system and create mutually advantageous partnerships.

• Employ an outside marketing fi rm to survey customer satisfaction. Assess the levels of courtesy, competence, and concern that your employees show.

• Implement the concept of customer alliances. Develop programs of partnership with your largest customers. Provide opportunities for their input into your decision - making processes just as a partner would participate in a joint fi nancial deal.

• Hold a retreat with all managers. Combine hard - nosed reviews and improvement proposals with measurement and accountability sessions.

• Hold focus group interviews with customers to obtain their current expectations and levels of satisfaction with services and products.

• Increase the sense of integrity that customers see in your organization. Develop a customer education system to help customers make informed choices in services and products of the type you provide.

• Analyze your organization ’ s competencies, and assess them against anticipated future demands. Develop a program of competency acquisition.

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216 A P P E N D I X C

• Develop an assessment that evaluates the contributions to overall corporate competitiveness made by every unit. Based on the evaluations, establish systems whereby every unit can become a better contributor to overall competitiveness.

• Create a system whereby all customer requests and questions can be satisfi ed with just one telephone call at a single point of contact.

• Evaluate the contribution of your unit to the strategic partnering efforts of the company.

• Use competitive benchmarking in your change efforts.

Keep your people aware of the best practices going on elsewhere.

• Reinforce the concept of the profi t center. Emphasize the profi t responsibility of every unit, including staff units.

• Increase the standards used in evaluating performance.

Aggressively remove all poor performers, and put poor performance units on notice.

• Form a team to assess the growth potential of core businesses and identify potential new high - growth areas.

• Apply for the Baldrige Award or ISO 9000, or engage in a similar action that will hold the internal processes responsible to some form of outside assessment and evaluation. This will force the entire organization to stretch.

• Implement a total quality management system.

• Conduct a study to determine how best to limit future retiree liabilities.

• Assign someone to read the current literature on competitor intelligence. Have that person assess the state of the unit ’ s mechanisms of competitive intelligence and recommend appropriate changes.

• Identify “ sharp - pointed prods ” — outrageous goals and targets that require performance levels never before obtained.

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A P P E N D I X C 217

Hierarchy Culture

• Examine the time it takes between customer requests for services and products and actual delivery. Redesign systems that will cut the time in half.

• Hold an annual audit to determine if all measurement and accounting systems are focused on the desired future organization rather than on current practice.

• Develop evaluation systems wherein customer feedback can have an immediate impact on organizational practices.

• Reduce costs by 5 percent every year for the next fi ve years.

• Evaluate every practice and process in each unit. Establish measurement criteria and methods for maintaining accountability.

• Consider using technology that will reduce paperwork and move the unit toward the concept of paperless organization.

• Consider the concept of “ rightsizing ” the organization.

Don ’ t look just to reduce the number of people in the organization; be prepared to increase the number of people where needed.

• Establish a “ work - out ” program. Although the size of the workforce may be reduced, the amount of work often stays the same or even increases. Take work out of the system.

• Increase the capacity for information to fl ow through the system, particularly in times of high tension or crisis.

• Select the most basic and widespread operational tasks, and consider technological possibilities for reducing costs through a decentralizing process.

• Examine possibilities for establishing more effi cient inventory control by instituting just - in - time practices.

• Institute a health and safety audit. Develop a system to assess and improve health and safety, and hold an annual audit that closely examines all practices.

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218 A P P E N D I X C

• Put a project manager in charge of building a common system that will allow all departments to access all information from anywhere in the system.

• Reduce cycle time by moving centralized functions that can be performed by individual units to the individual units.

Consider desktop publishing, for example.

• Improve the preventive maintenance program.

• If high - level managers spend signifi cant amounts of time approving expenditures they know little about or for low dollar amounts, modify the process so that lower - level people have fi nal sign - off.

• Use process improvement audits. Compare the results to industry standards. Analyze the best practices used elsewhere.

• Do an assessment of the disruptions that affect your organization. Develop plans for crisis prevention and crisis response.

• Do an analysis of the physical location of all units, and compare it with an analysis of internal customer relationships.

Review what changes might be possible to facilitate better coordination among internal customers.

• Develop a real - time audit team to work on each of the biggest projects in the organization. These teams will audit decisions while they are being made rather than long afterward.

• Determine the yearly operating cost for all information systems, and determine if each dollar is being spent appropriately.

• Place a one - year freeze on the purchase of new computers.

Spend this time discovering how to allocate the dollars for computers more effectively.

• Assess the degree to which the budgeting process is linked with the resource planning process, and make appropriate changes.

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A P P E N D I X C 219

• Contract with a single maintenance provider, at a reduced cost, to serve all computer maintenance needs in the organization.

• Review the impacts of every corporate policy and procedure now in place. Recommend appropriate reductions.

• Institute an internal communications program that more effectively informs people of events, activities, and programs. Use the latest technology for such a system.

• Remove all senior managers, no matter how successful, whose behavior does not refl ect the values espoused by the company.

• Do a complete inventory of the company ’ s equipment assets every fi ve years. Each time this is done, improve the process by implementing the latest technological breakthroughs.

• Decentralize authority from central corporate bodies so that each unit or plant director has control of all budgets within the unit.

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Appendix D

SUGGESTIONS FOR IMPROVING

PERSONAL MANAGEMENT

COMPETENCIES

The suggestions in this appendix may be useful if you desire to improve your management competency in the primary skill areas identifi ed for each quadrant in Figure 6.1. The list is designed to provide thought starters or a supplement to the items on the management skills survey itself. These lists are not intended to be comprehensive. Only one or two of the suggestions on the list may be relevant to your job, but they may stimulate your thinking to think of other ideas. As you form your personal improvement plan, fi nd ways to implement these suggestions in your managerial role.

Clan Quadrant

Managing Teams

• Establish a clear, overarching goal or vision for the team.

Clearly identify the team ’ s mission.

• Establish specifi c targets and objectives, with deadlines, that the team can accomplish.

• Hold a retreat or an extended meeting to launch the team ’ s activities, explain the mission, clarify roles and expectations, and build cohesion among team members.

• Schedule a time for regular team meetings.

• Diagnose the team ’ s stage of development. In different stages, different leadership roles are most effective (for 221

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222 A P P E N D I X D

example, more direction is needed in early stages and more delegation in later stages).

• The ideal team size is fi ve to nine people, depending on the complexity of the task and the information needed. Try to keep team membership stable and within these limits.

• Keep everyone on the team informed of all relevant information.

• Ensure a free fl ow of communication and an exchange of ideas by sponsoring team members who don ’ t participate willingly, keeping any single person or point of view from dominating the team meetings, and asking pointed questions of team members. Seek input from every single team member.

• Clarify the roles that each team member should play. Pay attention to task roles, process monitoring roles, integrator roles, and so on.

• Identify the resources each team member brings to the group, and help make those resources available to all team members.

• In cross - functional teams, keep each member ’ s home unit informed of the team ’ s progress. This helps the team member ’ s political credibility, fosters buy - in, and eliminates last -

minute surprises.

• Sponsor informal events that help build team cohesive-ness such as getting together after hours, including spouses or partners in a meeting, or celebrating a team member ’ s birthday.

• Be accessible to team members to answer questions, pass along information, show interest and involvement, and model appropriate behaviors.

• Be a good listener in team meetings. If you are leading the team, avoid stating your opinions and perspectives up front.

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A P P E N D I X D 223

perspective. Restate the comments of others to make sure you understand, especially if they disagree with your point of view.

• In team meetings, continually remind members of team objectives, agreements reached up to now, and what ’ s left to accomplish.

• When team members disagree or the team experiences confl ict, don ’ t take sides. Avoid making it personal, keep issues centered, label the confl ict and deal with it directly, and help the team seek alternative solutions.

• Seek feedback from team members about what you do that facilitates effective team meetings and what you do that inhibits effective team meetings.

• Stand up for your team members, especially when they are not present. Compliment them in public. Correct them only in private.

Managing Interpersonal Relationships

• Hold a meeting with your associates to review the meaning of the feedback you received from this questionnaire.

• At least once each day, praise and express appreciation for those with whom you work.

• Communicate a feeling of personal caring for those you manage by telling them you appreciate their efforts, sending them a note, or telling their spouse or family member how valuable they are to the organization. Remember birthdays, holidays, and other special occasions.

• Be clear about your expectations for coworkers ’ performance. That way, they won ’ t be frustrated by uncertainty, and you won ’ t be disappointed in having them not do as you ’ d like. Try to reduce ambiguity in your relationships.

• Be congruent and consistent in your interpersonal interactions by making sure that your behavior and words match bapp04.indd 223

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224 A P P E N D I X D

your feelings and thoughts. Avoid hidden agendas and phoniness.

• Increase your accessibility to those with whom you work.

You need not be accessible all the time, but there should be some time when they can get to you with their concerns, problems, or successes.

• Ask those with whom you work two questions: (1) What do I do that bothers you the most or creates obstacles for your being more successful? (2) What can I do to improve our relationship? Be prepared to listen carefully, ask questions to fully understand what is being said, and work toward a mutually satisfactory change.

• In interactions with others, ask them questions about themselves and their interests. Talk more about them than you do about you. Find out about something they ’ ve done that they feel good about.

• Practice management by walking around in your work. Visit the turf of subordinates.

• Instead of avoiding people with whom you have a confl ict or bad feelings, approach them directly. Hold a discussion with them, fi rst about neutral, objective topics and then about your interpersonal problem.

• Put yourself in the shoes of a coworker. Imagine what the person would expect of you. What would your colleague like you to change?

• Listen carefully to others as they speak to you. Maintain eye contact. When there is a chance that you may have misun-derstood something, repeat or restate what you think you heard.

• Use multiple response types when discussing concerns or problems with others: refl ecting, probing, pacifying, interpreting, directing, and so on. Seek information and show understanding before you give advice or express an opinion.

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A P P E N D I X D 225

• In problem situations or disagreements, make communication supportive by relying more on descriptive communication than on evaluative communication. In other words, describe the objective, what happened, what your reaction is or what the consequences are, and what solution you suggest.

• Empower those with whom you work by helping them increase their personal competence, choices, security, and trust in the work setting.

• Differentiate between coaching and counseling situations.

In coaching situations, advice, direction, or information is needed because of a problem with ability or understanding.

In counseling situations, support, understanding, or motivation is needed because of a problem with attitude, personality, or emotions.

Managing the Development of Others

• Make time available to observe, evaluate, and coach your subordinates. Be clear about the level of performance they expect of themselves, as well as the level the organization expects. Help them exceed expectations.

• Establish SMART goals with your subordinates — specifi c, measurable, aligned to the organization ’ s mission, reachable but still a stretch, and time - bound. Identify specifi c actions they can take to accomplish the goals — a regular system of reporting and accountability and a reward for accomplishing the goals.

• When assigning work to others, follow principles of effective delegation by (1) delegating clearly and completely, (2) allowing participation in deciding what is delegated, (3) matching authority with responsibility, (4) working within the established structure, (5) providing adequate support, (6) maintaining accountability for results, (7) delegating consistently, and (8) avoiding upward delegation.

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• Model the kind of behavior you wish to foster in others. Set the example, and help others know how to improve through demonstration.

• Celebrate the successes of those with whom you work. Look for praiseworthy incidents, accomplishments, or attributes.

Celebrate publicly.

• Provide opportunities for others to make presentations, conduct meetings, and take assignments that will provide them some visibility.

• Ensure that the work of your subordinates has these fi ve characteristics: (1) task variety, (2) task identity, (3) task signifi cance, (4) autonomy, and (5) feedback.

• Ensure that subordinates are empowered. That is, help them develop a sense of self - effi cacy, self - determination, personal control, meaningfulness, and trust.

• Encourage and support your people in taking risks. Avoid punishing people when they try something new and fail.

Cultivate a sense of excitement with trying something that might produce an improvement, but make certain that learning occurs from mistakes. Ensure that those who fail identify clearly what lessons they learned.

• Give subordinates regular feedback about their work performance and your feelings about them. Because only the recipient can judge how much feedback is enough, ask subordinates periodically if they get enough feedback from you.

• Provide opportunities for your people to learn new tasks.

Enrich and expand their jobs by adding responsibilities that require learning new skills and abilities.

• Turn students into teachers. Ensure that your subordinates not only learn new things but also have a chance to teach those things to others. Learning is more fun and more effective when what is learned is passed on to others. Make bapp04.indd 226

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certain that subordinates have a chance to teach. Reward expanded knowledge, skill, and information dissemination.

• Give subordinates a chance to learn your job. Help them learn the responsibilities associated with one level above their current organization position.

• Make a list of the strengths and weaknesses of each of your people. Identify experiences or training that will help address those weaknesses. Share your recommendations for development, and help them reach their goals.

• Provide opportunities for subordinates to evaluate you and one another. Have them identify the standards that are most important, the levels of performance they observe, and suggestions for improvement. Maturity and insight are facilitated if people are required to specify exact standards and to assess how well they are achieved.

• Make helping others become better performers than they are now a priority for you.

Adhocracy Quadrant

Managing Innovation

• Institute a token penalty system for use when people in your organization use creativity killers such as, “ We already tried that, ” “ It ’ ll never work, ” “ It ’ s against policy, ” or “ The boss won ’ t like it. ”

• Establish goals, and hold people accountable for producing innovative ideas. Make that a part of everyone ’ s job description.

• Read broadly in fi elds not directly related to your area of expertise. Talk to people about their ideas and what they ’ re thinking about, not just about results and outcomes. Start a conversation with, “ What have you learned lately? ”

Actively seek out new ideas, new thoughts, and new bapp04.indd 227

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228 A P P E N D I X D

perspectives. Keep a notebook or note cards to record the interesting ideas you hear.

• Hold idea - sharing or idea - blending events in your work setting, such as internal trade shows, cross - functional task forces, symposia, book reviews, or focus groups. The idea is to address questions such as, “ What ’ s new? ” “ What have you been thinking about? ” and “ What problem do you have that you don ’ t expect anyone to solve? ”

• Establish a practice fi eld, separated from normal daily work, where new ideas can be tried out and low - cost experimentation can occur. This might include an actual physical location, time off, or extra resources.

• Form teams and task forces where a formal minority report is expected to be fi led, at least one person is assigned the task of fi nding alternative viewpoints or exceptions to the group ’ s recommendations, or other mechanisms are used to create divergence.

• Monitor regularly and closely the expectations, complaints, and preferences of customers. Reject nothing out of hand as outrageous or impossible. Use their ideas to stimulate different ways to approach work. Borrow ideas shamelessly.

• Reward not only idea champions and those who generate new approaches to work but also sponsors or mentors of those ideas or approaches, as well as orchestrators or facilitators who help the ideas get disseminated and implemented more widely. Successful innovation takes all three roles: idea champions, sponsors, and orchestrators.

• Encourage action learning among your people. Try things fi rst, and then analyze what you have learned from your success or failure. Don ’ t wait until you are certain of success before you take action.

• The best hitters in baseball succeed about 33 percent of the time. Consider whether you can expect anything more from bapp04.indd 228

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A P P E N D I X D 229

your people if you are really expecting innovation. Create a climate where people feel free to fail and admit it.

• Ask for feedback from those with whom you work regarding what inhibits them from generating new ideas.

• Make success visible. Celebrate even small wins. Provide a way for people involved in successful new processes or products to reap rewards from their innovations.

• Encourage and reward not only big changes and visible innovations but also small, incremental, continuous improvements. Look for trends indicating minor but never -

ending improvements in addition to major improvements.

• Focus more on how work is accomplished than on what is accomplished in terms of new approaches. Construct process fl owcharts and identify redundancies, irrelevancies, and work that adds no value. Encourage change in the how fi rst, and the what will naturally follow.

• When considering a diffi cult problem, ask, “ Why? ” at least fi ve times in a row. This forces a search for root causes of problems, generates new ideas for approaching the problem, and gets away from treating symptoms instead of the core problem.

• Try out ideas fi rst on a pilot basis. Don ’ t revolutionize the entire organization until you have experimented fi rst on a small - scale basis.

Managing the Future

• Hold an off - site meeting with your direct subordinates to articulate a vision, clarify its wording and key principles, and generate major strategies for accomplishing it. Get participation and buy - in from all key players.

• Make a list of obstacles that impede what you hope to achieve in the future. What stands in the way of your outstanding success? Now reconsider each item on the list, bapp04.indd 229

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230 A P P E N D I X D

interpreting each obstacle as a surmountable challenge.

How can the impediment be made into an opportunity?

• Keep track of trends and predictions for the future of your industry or sector. Monitor what is happening with your competitors not just domestically but around the world.

Spend some time each month thinking ten years ahead.

Don ’ t get stuck in automatic short - term thinking.

• Identify some cutting - edge organizations that tend to establish trends in one business or sector. They need not be in your industry or sector. Based on what you observe, project a future for your organization. What would you have to be like to be considered world class?

• Get participation by others in the formulation of your organization ’ s vision and in the strategies to accomplish that vision. Formulating a vision for your organization should not be a one - person activity. Get feedback on your vision statement, and get ideas about how best to accomplish it.

• Write a personal vision statement. Articulate clearly what you feel passionately about and what legacy you ’ d like to leave as a manager. Where do you want to be in fi ve years?

(This is different from your organization ’ s vision statement.)

• Live your life so as to exemplify the principles of your vision.

Exemplify what you have articulated. Walk the talk, don ’ t be hypocritical, and be an example of what you want others to be.

• What stories or incidents in your own organization exemplify progress toward your vision of the future? Disseminate these motivational stories, and repeat them often. Help make them part of the folklore that defi nes success in your organization.

• Communicate your vision of the future often, consistently, and in a variety of ways. Never give a public presentation without communicating your vision in some way. Express it out loud, in written form, and by your behavior.

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• Provide opportunities for subordinates to become teachers of the vision. Structure opportunities where others can articulate and explain your vision. Hold them accountable for disseminating the vision to their subordinates.

• In articulating a vision, make sure to honor the past. Don ’ t denigrate or throw away the strengths and successes of the past while creating a new future. But also make certain that your vision is seen as a step forward and a new direction, not more of the same.

• Ask each of your subordinates and each unit within your organization to generate its own vision statement. Each vision statement should be consistent with the basic principles and values of the overall organizational vision.

However, unit and personal vision statements should identify the unique attributes and mission of each unit and person.

• Make certain that the organization ’ s vision statement contains simple, straightforward language; that it is short enough to be memorized; and that it is expressed using superlatives and passionate language. The language of the vision should capture the hearts as well as the minds of your people. It should be memorable but not cutesy or slogan centered.

• Invite people to challenge the vision and modify it at the margins but then to commit to it. Empower people to use the vision as their guide while taking independent action based on it.

• Provide opportunities for people to commit to the vision publicly. The more public the commitment is, the more likely the commitment will stick. Provide opportunities for your subordinates to orient someone else about the vision, explain it in a presentation, or defend one of its principles in front of others.

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232 A P P E N D I X D

Managing Continuous Improvement

• Measure improvement, not just task or goal

accomplishment.

• Establish a reward system that recognizes and celebrates improvement, not just doing the job right.

• Specify in all job descriptions the expectation that generating ideas for improvement is a never - ending responsibility.

Not only are people expected to do the job perfectly, but they are also expected to improve it.

• Establish a suggestion system in which feedback is provided within twenty - four hours. Even if no progress has been made evaluating or implementing a suggestion, give feedback anyway to the person who offered it.

• Legitimize and acknowledge improvements that save as little as one second or one cent. Communicate the fact that no improvement is too small to be important.

• Make continuous improvement a key feature of the vision you articulate for your own unit.

• Set aside some time, for yourself and for your subordinates, to think, analyze, and ponder. Get off the fast track of activity regularly so that ideas can be generated for improvements to the status quo.

• Give work on process improvements higher priority than work on product or outcome improvements.

• Make certain that everyone is his or her own monitor or checker. All mistakes should be corrected by the person who made them. Ensure that people get feedback about and learn from their mistakes.

• Reward and recognize improvement trends as well as big ideas. Make sure that people are compensated for small wins.

Post results.

• Make it easy for employees, as well as customers, to complain and to give suggestions. Make the assumption that bapp04.indd 232

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A P P E N D I X D 233

more input is better, and actively seek out improvement ideas from employees and customers.

• Give customers what they want the fi rst time, every time; then work toward exceeding those expectations. Surprise and delight them with levels of service they would never have expected or requested.

• Institute regular audits of each unit in your organization to fi nd ways to improve it. Use cross - functional teams, even outsiders, so that fresh perspectives help generate new ideas.

• Establish past performance as the standard against which you measure success. Even if you are the best in the business, replace that external standard with the internal standard of improvement.

• Constantly thank people for the work they do, their ideas, their improvements, and their efforts.

• Never let twenty - four hours go by without asking some customers what they want. Constant asking will produce a constant fl ow of ideas.

• Model continuous improvement in your own life. Identify ways in your personal life, as well as in your work, that you can continuously improve. Walk the talk.

Market Quadrant

Managing Competitiveness

• Keep track of how your best competitors are performing.

Read trade journals, business publications, and news clippings. Consider hiring researchers to gather data on an ongoing basis on the performance and strategies of fi rms in your industry or sector.

• Benchmark the best practices in the best organizations throughout the world. What are they doing differently from you? What are they planning to do in the future? What key success factors account for their achievements?

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234 A P P E N D I X D

• Find ways to learn from successes by other units inside your organization. Hold discussion groups, take people to lunch, and read the internal organization publications of other units to highlight your own strengths and weaknesses and to pick up new ideas.

• Identify your unit ’ s core competencies and strategic advantages. What that makes your organization unique? What competencies serve as the lifeblood of your organization: shared by all key employees, typifi ed by your strategy, and accounting for your competitive success?

• Conduct a formal SWOT analysis, listing strengths, weaknesses, opportunities, and threats. Involve your subordinates as well as your key customers.

• Don ’ t tolerate anything but world - class quality in your products and services. Communicate the message that if it isn ’ t your best effort, your best thinking, or your best idea, it is unacceptable.

• Establish clear priorities. Not everything you can do adds value. Make your most important priorities the things that add value to the ultimate customer.

• Improve the speed and timeliness of your outputs. Identify where the bottlenecks, the extra sign - offs, the redundancies, and the drags are in the system. Eliminate, redesign, or change the things that slow you down.

• Draw fl owcharts of all the key processes in your organization. Get everyone involved in the fl owcharts. Assign everyone the task of both reducing the number of steps and increasing the speed of the processes that are used by at least 20 percent.

• Make certain that every person in your organization can name his or her three most crucial customers.

• Identify the amount of time it takes to (1) develop a new product, (2) make an important decision, (3) produce one unit of output, (4) respond to a customer complaint, bapp04.indd 234

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and (5) learn the root cause of a mistake. Then cut the time in half.

• Give customers what they want the fi rst time, every time; then work toward exceeding those expectations. Surprise and delight them with levels of service they would never have expected or requested.

• Prevent errors from occurring rather than fi nding and fi x-ing mistakes already made. Make certain that all employees understand and use, to the extent appropriate, statistical management tools for achieving quality (SPC, Pareto charts, design of experiments).

• Collect data on an ongoing basis about adverse indicators of performance such as complaints, recalls, refunds, warranty costs, replacements, repeat service, returns, grievances, worker complaints, and absenteeism. Work daily to reduce these adverse indicators.

• Make certain that all information gathered in reports is used for improvement. Regularly give feedback to those who provide the data.

• Make a continuous effort to downsize the organization. That doesn ’ t mean reducing head count. It means fi nding ways to reduce resource requirements and costs while increasing effi ciency.

• Celebrate success. Vince Lombardi is said to have asked, “ If winning isn ’ t important, why do they keep score? ” Instill an attitude of winning in your people by enthusiastically celebrating victories, even small ones.

• Do business with your competitors once in a while. Identify what they do better than you.

Energizing Employees

• Determine the rewards and incentives that people in your unit most desire. Establish an incentive system that includes frequently administered nonmonetary rewards.

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236 A P P E N D I X D

• Minimize the time lag between your people ’ s performance and the feedback they receive. Immediate recognition is far more effective than a delayed reward.

• Recognize and celebrate small wins.

• Administer discipline consistently and fairly, but always use it as a training and development experience. Discipline on the basis of work performance compared to a standard.

Never discipline on the basis of personal attributes or uncontrollable attributes (such as age or gender), and never discipline in public. Make certain that lessons to be learned are given more emphasis than things done wrong.

• Encourage aggressiveness and achievement among your people where they push each other to be more productive.

Try internal competitions or limited - time contests. Make certain that these are always focused on the organization ’ s goal, that they are not personalized, and that they are equi-tably administered.

• Establish mentors in your organization who can help increase the effort and performance level of new people.

Mentors should constantly push for better performance.

• Establish SMART goals with your subordinates — specifi c, measurable, aligned to the organization ’ s mission, reachable but still a stretch, and time - bound. Identify the specifi c action steps required to reach each goal, the steps to be used to maintain accountability, the indicators of success, the time frame in which the goals will be accomplished, and the expected benefi ts and rewards of successful goal achievement.

• Maintain a positive attitude around your employees and those who look to you for direction. The positive energy in the organization is highly dependent on the personal mood and behavior of the leader.

• Act as a cheerleader for those you manage. Sponsor them to outsiders, facilitate their success, recognize their accomplishments, and treat them like family.

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• Reduce all ambiguity about where you want the organization to go and why. Be specifi c and fi rm in articulating your vision.

• Ask your subordinates regularly such questions as, “ How is your work going? ” “ What do you enjoy the most and the least? ” “ How can I help you succeed? ” and “ What could be improved in our organization? ”

• Manage by walking around. Be visible and accessible to your people.

• Make certain that the work assigned to subordinates has (1) skill variety, (2) task identity (responsibility for a complete or whole task), (3) task signifi cance, (4) autonomy, and (5) feedback on results.

• Enhance the power of your people by assisting them in (1) gaining more access to important information that they need, (2) increasing their fl exibility and discretion in their work, (3) becoming more visible in the organization, and (4) seeing more clearly the relevance of their outputs.

• Express confi dence in the abilities of your subordinates.

When ability problems exist, provide coaching.

Managing Customer Service

• Establish a procedure for assessing the needs and expectations of your customers, both inside and outside your unit. Collect those data on an ongoing basis, not just once. Because expectations continue to rise, monitor changes and trends.

• After you deliver your product or service, continuously monitor how well you met the needs and expectations of your customers.

• Provide opportunities at some point for every employee to interact face - to - face with your external customers.

• Eliminate activities that don ’ t have a payoff for customers. If an action doesn ’ t improve service, add value to the product, or create customer loyalty, don ’ t do it.

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238 A P P E N D I X D

• Clarify who your most important internal and external customers are. Ensure that no employee is unclear about who his or her most important customers are.

• Include customer service as a key criterion in the performance appraisal of all employees. Appraise and reward customer service performance for every employee.

• Make it easy for customers to complain. In fact, seek out complaints. The more you know, the better the service you can provide and the more likely you are to meet or exceed expectations.

• Don ’ t go twenty - four hours without asking some customers in your organization how you ’ re doing, what they like and don ’ t like, whether you are meeting their expectations, and so on.

• Always discover the reasons that your customers are satisfi ed or dissatisfi ed. Don ’ t be satisfi ed with just knowing the level of customer satisfaction. Know why it is at that level.

• When a mistake is made, go the extra mile to make things right. Include something extra every time.

• Give everyone who deals with the ultimate customer the authority to resolve concerns on the spot. Eliminate sign -

offs with higher - ups unless they relate to gathering information or obtaining resources not under the control of the customer contact employee. Train employees to make decisions in favor of the customer while not bankrupting the organization.

• “ Shop ” from competitors once in a while to see what you can learn. Also “ shop ” from your own organization to see what you can learn. Highlight areas needing improvement that relate to the customer interface.

• Train customers to know what to expect when they do business with you. Be clear about what you do and don ’ t provide. Tell them how you do business. Then recognize bapp04.indd 238

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good customers. Thank them, and give them something extra.

• Be willing to be taken advantage of occasionally by a customer. Even when customers are wrong, if you give them what they want, you generate customer loyalty and send a loud message throughout the organization. Since 99 percent of people are honest, don ’ t waste time protecting yourself against the 1 percent who aren ’ t.

• If you wouldn ’ t charge a friend for the service, don ’ t charge your customer.

• Gather information from potential customers and, especially, former customers. Before you have a chance to serve people, learn their preferences and expectations. After a customer has chosen to be served by someone else, ask why.

Listen.

• Reward your most frequent customers.

• Celebrate your best customer service providers. Make customer service a key part of your employee appraisal system. (That means that subordinates may evaluate their bosses.)

• Treat internal customers (employees) the same as you treat external (ultimate) customers — extremely well.

Hierarchy Quadrant

Managing Acculturation

• Meet personally with each of the employees you manage when they join your unit in order to clarify expectations and answer questions.

• Make certain that all employees have a formal orientation session on the traditions, values, vision, and strategies of your organization. Include senior executives, as well as peers, in the orientation session.

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240 A P P E N D I X D

• Formulate and print out a standard set of procedures and policies that helps everyone know how to get work done in your unit. Make certain that everyone has a copy.

• Provide opportunities to employees for job rotation. Help them learn to do more jobs than just their primary one.

Provide opportunities for them to get outside the area of their specialty.

• Help employees get exposed to a variety of organizational perspectives by involving them in cross - functional and cross - level teams.

• Make certain your subordinates have all the information they need to succeed. Keep them informed of what is going on in the organization. Pass along relevant information even if they don ’ t request it (such as journal articles, memos, newspaper clippings, or certain measures of performance).

• Provide regular, ongoing feedback to subordinates on their work performance — their strengths and their weaknesses.

• Help reduce the ambiguity and complexity of information for your subordinates. Clarify or interpret confusing data.

• Schedule informative socialization activities for individuals in your unit. Involve family members or partners. Find ways to interact outside the formal roles associated with the organization.

• Make certain that all employees know why they are doing what they ’ re doing, how it fi ts into the broader picture, and what ultimate impact it has on customers.

• Help employees construct process maps of their roles and responsibilities. Make certain that they know how they fi t into the organization. Assist them in identifying blank spots and overlaps in their responsibilities.

• Involve others in formulating an organizational vision statement. Involve them in devising strategies to accomplish that vision. Seek feedback from them on the meaning of bapp04.indd 240

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the vision statement, and get their ideas about how to best accomplish it.

• Have all subordinates write a personal vision statement.

Have them articulate clearly what they feel passionately about and what legacy they ’ d like to leave the organization.

Where do they want to be in fi ve years?

• Create a mentoring system for inexperienced people or new employees. Assignments can be formal or informal. The role of mentors is to help ensure acculturation, monitor and facilitate improvement, and help remove obstacles to success.

Managing the Control System

• Establish a monitoring system that allows you to know how your unit is performing daily on critical performance indicators.

• Establish a budget for all critical resources (money, time, task assignments, expertise, and so on). Identify ways in which each of those critical resources is allocated and expended.

• Analyze the key reports that are produced by and for your unit with a critical eye to ensure their accuracy and usefulness.

• Use a rational, stepwise system for defi ning, analyzing, and solving problems in your unit. For example, (1) defi ne the problem completely, (2) identify root causes of the problem, (3) generate alternative solutions, (4) analyze the merits of each solution, (5) select the optimal solution, and (6) implement the solution. Publish the procedure (whichever one you choose), and ensure that it is followed throughout the organization.

• Clarify the specifi c goals and objectives that are to be accomplished by your organization. Identify the specifi c measures that will determine success.

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• Ask tough questions of those who are accountable for performance. Ask why at least fi ve times when determining the reasons for specifi c recommendations. Determine the basic assumptions being made. What information would you need to be certain that the recommendations are right? Ask for it.

• Keep a personal journal and an organizational history.

Record signifi cant events, insights, lessons learned, improvements and successes accomplished, and critical indicators of performance.

• Draw fl owcharts of all the key processes in your organization. Assemble everyone involved in those processes to analyze overlaps, non - value - added work, obstacles to success, and needed improvements.

• Make sure you have a record of all the talents, resources, and expertise available in your unit. Determine the strengths and weaknesses of each of your employees.

• Have a lifetime for every assignment in the organization.

Generate a fi le to determine when reminders should be made, when results are due, when interim progress reports are due, and so on.

• Have a to - do list for each day. Complete and sign off on at least one major undertaking every day.

• Separate urgent from important tasks. Prioritize them so that the urgent and important get attention fi rst, the important but not urgent second, and the urgent but not important third.

• Determine the 20 percent of the tasks that produce 80 percent of the results (Pareto ’ s law). Determine specifi c measures of success for the tasks. Give them the highest priority and allocate the best talent to them.

• Keep track of time use in your organization and for yourself.

How do you spend your time each day? How does the time get used in your organization each day? Determine what needs to be tightened up.

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• Hold all short meetings standing up to ensure that they will remain brief. Establish a time limit, and articulate the agenda before every meeting, even informal meetings. Keep minutes, and follow up on all decision - making meetings.

Don ’ t overschedule the day; you want to allow some time for personal thought.

• Insist that subordinates generate solutions to problems rather than just bringing them to light. Avoid upward delegation.

• Specify the amount of personal initiative that you want subordinates to display when receiving delegated assignments: (1) wait to be told what to do, then act; (2) ask which action should be taken, and then follow through; (3) recommend a course of action; (4) report after action has been taken; (5) act independently, with no special report needed.

Managing Coordination

• Establish close working relationships with individuals who represent customer and supplier organizations.

• Effectively manage those above you in the hierarchy by channeling information up to key people, anticipating requests from them and responding in advance, and maintaining visibility with individuals and units above you in the organization.

• Hold regular meetings with customers and suppliers.

Coordinate schedules, work fl ow, requirements, and expectations.

• Manage by walking around. Be accessible and visible to your own people and those with whom you need to coordinate cross - functionally.

• Facilitate cross - functional teamwork in your unit by forming task forces. Invite members from other functions to join the task forces to facilitate sharing information with peers in bapp04.indd 243

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other functions, requesting information or presentations in your unit from members of other units, and so on.

• When complex information (technical information, projections, budget data) comes into your unit, interpret it and share it with those you manage.

• Generate a list of key stakeholders for your unit for all your core activities: suppliers, service providers, customers, politically potent outsiders, and any others. Ensure that these stakeholders are kept informed, contacted regularly for input, and asked for expectations.

• Identify at least one champion or sponsor for every core activity in your unit. Make sure that this person also serves as the liaison to other units.

• Make certain that all necessary information is shared with individuals inside the organization as well as outsiders with whom you interact. To ensure smooth coordination, avoid blindsiding or surprising other units or people with information you could have provided sooner.

• Clarify what information you need from other individuals or other units that you coordinate with.

• Establish regular meeting times to coordinate with others outside your unit. Do it on a regular basis rather than on a crisis basis.

• Ensure quality in dividing up work among cross - functional or cross - unit teams. Fairness should apply to the amount of work, visibility attached, closeness to the fi nal output, and number of resources required.

• Monitor how well communication fl ows upward, downward, and horizontally in your organization. How much fi ltering occurs, and by whom is it done? Can unobstructed messages get delivered and received? Work to make communication channels obstacle - free.

• Generate process maps for each key process in your unit.

Pay special attention to those that exceed the organization ’ s bapp04.indd 244

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boundaries, that is, that must be coordinated with other units or hierarchical levels. Use those maps to identify areas of overlap, information fl ows that are necessary, and individuals to be involved.

• Use principles of effective delegation and of empowerment.

For example, delegate clearly and completely, establish parity between authority and responsibility, allow participation in delegated assignments, work with the established structure, provide support for delegated tasks, focus accountability of results, and delegate consistently.

• Be meticulous about applying principles of effective meeting management. For example, always have an agenda, be clear about the goals of the meeting, start and end on time, require preparation by each participant, provide important information in advance, keep the meeting focused on the objective, and summarize action steps and agreements at the end of the meeting.

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Appendix E

FORMS FOR PLOTTING

PROFILES

Figure E.1 Form for Plotting the Organizational Culture Profi le

The Clan Culture

The Adhocracy Culture

A very friendly place to work where

A dynamic, entrepreneurial, and

people share a lot of themselves. It is

creative place to work. People stick

like an extended family. The leaders,

their necks out and take risks. The

or head of the organization, are

leaders are considered to be innovators

considered to be mentors and, maybe

and risk takers. The glue that holds

even, parent figures. The organization

the organization together is commitment

is held together by loyalty or tradition.

to experimentation and innovation.

Commitment is high. The organization

The emphasis is on being on the leading

emphasizes the long-term benefit of

edge. The organization’s long-term

human resource development and

emphasis is on growth and acquiring

attaches great importance to cohesion

new resources. Success means gaining

and morale. Success is defined in terms

unique and new products or services.

of sensitivity to customers and concern for

Being a product or service leader is

people. The organization places a premium

important. The organization encourages

on teamwork, participation, and consensus.

individual initiative and freedom.

The Hierarchy Culture

The Market Culture

A very formalized and structured place

A results-oriented organization. The major

to work. Procedures govern what people

concern is getting the job done. People are

do. The leaders pride themselves on

competitive and goal oriented. The leaders

being good coordinators and organizers,

are hard drivers, producers, and competitors.

who are efficiency-minded. Maintaining

They are tough and demanding. The glue

a smoothly running organization is most

that holds the organization together is an

critical. Formal rules and policies hold

emphasis on winning. Reputation and

the organization togeher. The long-term

success are common concerns. The long-

concern is on stability and performance

term focus is on comptitive actions and

with efficient, smooth operations. Success

achievement of measurable goals and

is defined in terms of dependable delivery,

targets. Success is defined in terms of market smooth scheduling, and low cost. The

share and penetration. Competitive pricing

management of employees is concerned

and market leadership are important. The

with secure employment and predictability.

organizational style is hard-driving

competitiveness.

247

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248 A P P E N D I X E

Figure E.1 Form for Plotting the Organizational Culture Profi le , Cont’d.

Flexibility and Discretion

Clan (A)

Adhocracy (B)

50

40

30

20

10

10

20

Internal Focus and Integration

External Focus and Differentiation

30

40

50

Hierarchy (D)

Market (C)

Stability and Control

bapp05.indd 248

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A P P E N D I X E 249

Figure E.2 Form for Plotting the Management Skills Profi le

Clan Culture

Adhocracy Culture

Leadership Roles

Leadership Roles

The Facilitator is people- and process-

The Innovator is clever and creative. This

oriented. This person manages conflict and

person envisions change. His or her

seeks consensus. His or her influence is based influence is based on anticipation of a

on getting people involved in the decision

better future and generates hope in others.

making and problem solving. Participation

Innovation and adaptation are actively

and openness are actively pursued.

pursued.

The Mentor is caring and empathic. This

The Visionary is future-oriented in

person is aware of others and cares for the

thinking. This person focuses on where

needs of individuals. His or her influence is

the organization is going and emphasizes

based on mutual respect and trust. Morale

possibilities as well as probabilities. Strategic and commitment are actively pursued.

direction and continuous improvement of

current activities are hallmarks of this style.

Hierarchy Culture

Market Culture

Leadership Roles

Leadership Roles

The Monitor is technically expert and well-

The Competitor is aggressive and decisive.

informed. This person keeps track of all

This person actively pursues goals and

details and contributes expertise. His or her

targets and is energized by competitive

influence is based on information control.

situations. Winning is a dominant objective,

Documentation and information

and the focus is on external competitors and

management are actively pursued.

marketplace position.

The Coordinator is dependable and reliable.

The Producer is task-oriented and work-

This person maintains the structure and flow

focused. This person gets things done

of the work. His or her influence is based on

through hard work. His or her influence is

situational engineering, managing schedules,

based on intensity and rational arguments

giving assignments, physical layout, etc.

around accomplishing things. Productivity

Stability and control are actively pursued.

is actively pursued.

bapp05.indd 249

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250 A P P E N D I X E

Figure E.2 Form for Plotting the Management Skills Profi le , Cont’d.

Clan

Adhocracy

Managing

Flexibility

Managing

Teams

Innovation

Managing

Interpersonal

Managing

Relationships

the Future

Managing the

Managing

Development

Continuous

of Others

Improvement

Internal

External

Managing

Managing

Coordination

Competitiveness

Managing the

Energizing

Contol System

Employees

Managing

Managing

Acculturation

Control

Customer Service

Hierarchy

Market

bapp05.indd 250

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A P P E N D I X E 251

Figure E.3 Form for Plotting Profi les for Individual Items on the OCAI

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

1. Organizational Characteristics

2. Organizational Leader

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

3. Management of Employees

4. Organizational Glue

Clan

Adhocracy

Clan

Adhocracy

50

50

40

40

30

30

20

20

10

10

10

10

20

20

30

30

40

40

50

50

Hierarchy

Market

Hierarchy

Market

5. Strategic Emphasis

6. Criteria of Success

bapp05.indd 251

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bapp05.indd 252

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Index

Actions: agenda for strategic, 96, 102,

Archetypes, 37, 172–173

110–113; to deal with undiscussable

Argyris, Chris, 47, 129

issues, 131–132; for implementing

Arnold, D. R., 36

adhocracy (create) culture, 212–214;

Artifacts, 19, 20

for implementing clan (collaborate)

Assumptions, 19–20. See also Dominant

culture, 209–212; for implementing

characteristics; Organizational glue

hierarchy (control) culture, 217–219;

Athos, Anthony, 2, 18, 46

for implementing market (compete)

culture, 214–216; of managers, 140,

Bacharach, S. B., 21

154–155, 207; small, 113–114

Bankers Trust, 175

Adhocracy (create) culture: actions for

Barley, Steven, 22

implementing, 212–214; as Competing

Barney, Jay, 2, 3

Values Framework quadrant, 39, 40,

Behaviors: congruence of managerial and

41; effectiveness criteria valued in,

organizational, 70–71; as element of

53, 55–56; feedback on managerial

organizational culture, 19, 20. See also

skills for, 142, 145; HR manager’s

Actions

role in building, 59; leadership

Beyer, Janice, 6, 23, 35, 36, 167

congruent with, 52, 53; management

Bing, 55

competencies for, 139, 157, 227–233;

Blaunder, Robert, 21

on organizational culture profi le form,

Boehringer Ingelheim, 86

75–76; in organizational life cycle,

Boeing, 38

64, 65, 66, 68; overview of, 49–51;

Briggs, Katherine C., 37

reliability of OCAI’s assessment of,

Bright, David, 13

176–178; strategies of, applied to

Brockbank, J. Wayne, 58, 176, 177, 184

TQM, 57, 58

Brownas, Edward A., 38

Aiken, Michael, 21

Bureaucracies, 42

Albertsons, 175

Burns, Ursula, 45

Alpert, Stuart, 22, 36

American Airlines, 175

Caldwell, Bruce, 2

Anheuser-Busch, 175

Caldwell, David, 22

Apple Computer Company: culture of,

Cameron, Kim S., 1, 6, 10, 11, 12, 13, 18,

55–56, 84; organizational culture profi les

23, 28, 35, 36, 37, 41, 50, 54, 56, 64, 82,

in life cycle of, 65–68; success of, 4, 5;

93, 137, 138, 167, 169, 171, 172, 174,

vision statement of, 62, 63–64

178, 184

Archer Daniels Midland, 175

Campbell, Donald T., 180, 181

261

BINDEX.indd 261

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262 I N D E X

Campbell, John P., 38

138–140, 156–157; applied to human

Capella, L. M., 36

resource management roles, 58–60;

Caza, Arran, 13

applied to mission/vision statements,

Change: current velocity of, 1, 2,

60–64; applied to organizational

9–10; small, 113–114. See also

effectiveness, 53, 54–56; applied to

Organizational change; Organizational

organizational leadership, 52–54;

culture change; Individual change

applied to TQM, 56–58; behavior

Chao, Georgia T., 7

congruences/mismatches revealed by,

Chatman, Jennifer, 18, 22

70–71; congruence with psychological

Childress, John R., 1

research, 37, 40; and culture change in

Citicorp, 175

mature organizations, 67, 68–70; and

Clan (collaborate) culture: actions

culture change over organizational

for implementing, 209–212; as

life cycle, 64–68; development of, 38;

Competing Values Framework

as dominant framework for assessing

quadrant, 39, 40, 41; effectiveness

organizational culture, 35, 71n1;

criteria valued in, 53, 55; feedback

overview of, 38–41; using, to change

on managerial skills for, 142, 145,

organizational culture, 95–96. See

147–149, 150, 151; HR manager’s

also Adhocracy (create) culture;

role in building, 59; leadership

Clan (collaborate) culture; Hierarchy

congruent with, 52, 53; management

(control) culture; Market (compete)

competencies for, 138–139, 156–157,

culture

221–227; on organizational culture

Con-Agra, 175

profi le form, 75–76; in organizational

Congruence: of Competing Values

life cycle, 64, 66; overview of, 46–48;

Framework and psychological

reliability of OCAI’s assessment of,

research, 37, 40; cultural, 84–86,

176–178; strategies of, applied to

173, 174; of culture and leadership

TQM, 57–58

competencies, 53–54; as dimension

Coca-Cola, 5, 6

of culture, 36; of managerial and

Collaborate culture. See Clan

organizational behavior, 70–71

(collaborate) culture

Contracts and norms, 19, 20

Collett, Lee, 185, 186

Control culture. See Hierarchy (control) Comcast, 4

culture

Commitment: in adhocracy culture, 51,

Convergent validity, 180–181

75; in clan culture, 46, 48, 55, 75;

Coors, 175

communication to ensure, 117, 118; of

Core values, 35, 40, 169. See also

management to cultural change, 163;

Competing Values Framework

organizational culture as creating, 6, 7

Corporate character, 108–109

Communication: about undiscussable

Cox, Taylor, 21

issues, 129–132; identifying strategy

Create culture. See Adhocracy (create) for, 117–120

culture

Companies. See Organizations

Criteria of success: average

Compete culture. See Market (compete)

organizational profi le for, 88;

culture

form for plotting profi les of, 251;

Competencies. See Management

identifying measures of, 116–117; as

competencies/skills

organizational direction measured

Competing Values Framework, 35–72;

by OCAI, 28, 32, 173; plotting, on

advantages of, 24, 37; applied to

organizational culture profi le form,

critical leadership competencies,

77, 78

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I N D E X 263

CSC Index, 2, 12

effectiveness; Organizational

Cultural congruence, 84–86, 173, 174

effectiveness

Cultural strength, 83–84, 174

Enriquez, Juan, 10

Cultural types: as dimension of

Ernst, R. C., 36

organizational culture, 174–175;

Ettington, Deborah R., 6, 18, 23, 28, 35,

interpreting, from organizational

37, 167, 169, 172, 174

culture profi les, 81–82; overview of,

Exploratory Data Analysis (Tukey), 73

41–51, 71n2; reliability of OCAI’s

External focus, emphasis on, 39, 40

assessment of, 176–178. See also

Adhocracy (create) culture; Clan

Facebook, 55

(collaborate) culture; Hierarchy

Failure, of organizational change

(control) culture; Market (compete)

initiatives, 1–2, 11–13, 56

culture

FedEx, 109

Culture: levels of analyzing, 21;

Feedback reports: overview of,

perspectives on, 25–26n1. See also

141–151; purposes of, 151, 153; tips

Organizational culture

on reviewing, 154–155

Culture change. See Organizational

Feldman, Martha, 109

culture change

Fieldcrest Cannon, 175

Culture profi les. See Organizational

Fisk, D. W., 180, 181

culture profi les

Fitzgerald, Thomas, 23

Current culture: consensual view of,

Flexibility, emphasis on, 38, 39

102–104; discrepancies between

Ford Motor Company, 42, 61, 63

preferred and, 82–83, 97–99, 105–106;

Fortune 500 companies, 9, 10, 11,

OCAI for identifying, 30–32

136, 176

Fragmentation: as dimension of

Data, value of pictures of, 73

culture, 36; as perspective on culture,

Dayton Hudson, 175

25n1, 26n1

Deal, Terrence E., 18, 36, 167, 174

Frameworks: congruence of, 37; value

DeGraff, J., 37, 41

of, 36–37. See also Competing Values

Denison, Daniel R., 6, 54, 71n1, 167, 171

Framework

Detert, J. R., 21

Freeman, Sarah J., 13, 171, 178, 184

Differentiation: as dimension of culture,

Frost, Peter J., 167

36, 38–39; as perspective on culture,

Fry, Louis W., 22

25n1, 26n1

Future culture. See Preferred

Discriminant validity, 181

culture

Disney Corporation, 4, 5, 6, 55, 116

Dominant characteristics. See

Gaines, Jeannie, 22

Organizational characteristics

Geertz, Clifford, 167

Downsizing initiatives, 1, 11–12, 13, 166

Genentech, 50

Drucker, Peter, 1

General Electric (GE), 5

D-scores, analysis of MSAI psychometric

General Motors (GM), 14–17

properties, 186–193

Gerstner, Lou, 56

Dunnette, Marvin D., 38

Golden West, 175

Dutton, Jane, 166

Google, 6, 38, 50, 55

Gordon, G. G., 36

Education, 9

Gordon, George W., 21

Effectiveness: criteria of, 38–39; paradox

Government Accountability Offi ce

hypothesis of, 54. See also Managerial (GAO), 54–55

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264 I N D E X

Government agencies: adhocracy

Integration: as dimension of culture,

subunit within, 50–51; hierarchy

36, 38–39; as perspective on culture,

culture of, 41–42, 54–55, 79, 80;

25–26n1

MSAI used by, 136; stability emphasis

Intel, 5, 84

of, 38

Interaction patterns. See Management of Gross, Tracy, 2

employees; Organizational leadership

Internal focus, emphasis on, 38–39

H. F. Ahmanson, 175

Ipsative rating scale, 183–184, 188, 192

Hamel, Gary, 166

Isner, Michael, 116

Hampton-Turner, Charles, 40

Hatch, Mary Jo, 109

JCPenney, 175

Hedlund, Jennifer, 7

Jerimier, John M., 22

Heskett, James L., 2, 6, 36, 174

Jobs, Steven, 45, 56, 65, 67, 68, 114–115

Hewlett-Packard (H-P), 39, 175

Johnson, J., 171

Hierarchy (control) culture: actions

Johnson, Michael, 47

for implementing, 217–219; as

Johnson & Johnson, 84

Competing Values Framework

Jung, Carl G., 37

quadrant, 39, 40, 41; effectiveness

criteria valued in, 53, 54–55; feedback

Kansas City Southern, 4

on managerial skills for, 142, 145;

Keen, Peter G. W., 37

HR manager’s role in building, 58,

Kennedy, A. A., 18, 36, 167, 174

59; leadership congruent with, 52,

Kets de Vries, M.F.R., 36

53; management competencies

Kilmann, Ralph H., 37, 173

for, 139, 140, 156, 239–245; on

Kluckhohn, C., 18

organizational culture profi le form,

Kotter, John P., 2, 6, 36, 174

75–76; in organizational life cycle, 64,

Kozlowski, Steve W. J., 7

66, 67; overview of, 41–43; reliability

Krakower, Jack Y., 177, 182, 184

of OCAI’s assessment of, 176–178;

Kroeber, A., 18

strategies of, applied to TQM, 56–57

Kroger, 4

Hofstede, Geert, 21, 36

Kruskal, Joseph B., 181

Honda, 39

Hooijberg, Robert, 54, 96

LaBarre, P. G., 48

Human resource management,

Lawrence, K., 54

Competing Values Framework applied

Leadership. See Organizational

to, 58–60. See also Management of

leadership

employees

Lenk, P., 54

Likert, Rensis, 47

IBM, 39, 55–56, 84

Likert response scale, 176, 177, 180,

IDEO, 50

183, 184

Individual change, 135–157; alteration

Lincoln, James R., 46

of fundamental values required for, 13;

case study of, 121–133; development

Management competencies/skills: for

personal improvement agendas for,

adhocracy (create) culture, 139,

151–155; required for organizational

157, 227–233; for clan (collaborate)

culture change, 7, 133, 135, 155

culture, 138–139, 156–157, 221–227;

Industries, organizational culture profi les

critical, assessed by MSAI, 138–140,

for, 89–92

156–157; form for self-assessing,

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194–207; for hierarchy (control)

management competencies for, 139,

culture, 139, 140, 156, 239–245; for

140, 156, 233–239; on organizational

market (compete) culture, 139, 140,

culture profi le form, 75–76; in

156, 233–239; personal management

organizational life cycle, 64, 66,

skills profi le of, created with MSAI,

67–68; overview of, 43–46; reliability

141–151; research identifying,

of OCAI’s assessment of, 176–178;

137–138; suggestions for improving,

strategies of, applied to TQM, 57

221–245. See also Management Skills

Martin, Joanne, 21, 25n1, 35, 36,

Assessment Instrument (MSAI);

109, 167

Management skills profi les

Mason, Robert O., 37, 173

Management of employees: average

Mature organizations, culture change in,

organizational profi le for, 88; form for

67, 68–70

plotting profi les of, 251; as interaction

Mauriel, J. J., 21

pattern measured by OCAI, 28,

McDonald’s, 5, 42, 43

31, 173; plotting, on organizational

McGregor, Douglas, 46–47

culture profi le form, 77, 78

McKenney, James L., 37

Management Skills Assessment

“Means-does not mean” analysis:

Instrument (MSAI): alternate version

examples of, 100–101, 123, 125; form

of (MSAI-e), .156n1; creating

for, 107; as step in organizational

personal management skills profi les

culture change process, 99–101,

with, 141–151; critical managerial

106–108

competencies assessed by, 138–140,

Measurement: issues in, of organizational

156–157; developing personal

cultures, 169–171; of success, 116–117

improvement agendas from feedback

Menlo Innovation, 50

from, 151–155; form, 194–207;

Meridian Bancorp, 68–70

psychometric analyses of, 185–193;

Metrics, of indicators, 116–117

use of, 135–136, 140–141, 162–163;

Meyer, W. U., 18

where to obtain, 135

Microsoft, 4, 5, 45

Management skills profi les: creating

Milestones, identifying, 116–117

personal, with MSAI, 141–151;

Miller, Danny, 36

developing personal improvement

Mishra, Aneil, K., 13

agendas by comparing organizational

Mission statements, Competing Values

culture profi les to, 151–155;

Framework applied to, 60–64

examples of, 145–146, 150, 151;

Mitroff, Ian I., 37, 40, 172, 173

forms for plotting, 250–251. See also

Mora, Carlos, 185, 186

Management competencies/skills

Mulally, Alan, 63

Managerial effectiveness: form for

Mulcahy, Anne, 45

self-assessing, 202–207; paradox

Myers, Isabel B., 37

hypothesis of, 54

Market (compete) culture: actions

Nadler, David A., 174

for implementing, 214–216; as

NASA, Manned Space Flight Center, 50

Competing Values Framework

Nelson, Randy, 48

quadrant, 39, 40, 41; effectiveness

New United Motors Manufacturing

criteria valued in, 53, 55; feedback on

Incorporated (NUMMI) plant, 15–17

managerial skills for, 142, 145; HR

New York State Department of Mental

manager’s role in building, 58–59;

Hygiene, 50–51

leadership congruent with, 52, 53–54;

Nike, 38

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266 I N D E X

Norms, 19, 20

culture change with, 97–101; case

Northwest Airlines, 175

study of supplementing use of,

121–133; constructing organizational

OCAI. See Organizational Culture

culture profi le with scores from,

Assessment Instrument (OCAI)

73–77, 78; content dimensions

O’Reilly, Charles, 18, 22, 171

measured by, 173; criticism of,

Organizational change: failure of

28; form, 30–32; form for plotting

initiatives for, 1–2, 11–12, 56;

profi les for individual items on, 251;

requirement for, 2, 12–13. See also

instructions for completing, 28–29,

Organizational culture change

33; purpose of, 28; reliability of,

Organizational characteristics: as

176–178; response scale of, 183–184;

assumption measured by OCAI, 28,

scoring, 33–34; using, to diagnose

30, 173; average organizational profi le

organizational culture, 160–161;

for, 88; form for plotting profi les

validity of, 178–183; value of, for

of, 251; plotting, on organizational

initiating organizational

culture profi le form, 77, 78

culture change, 95–96; who

Organizational climate, 20–21, 169,

should complete, 97, 102–103;

170, 171

widespread use of, 27–28. See also

Organizational culture: caution on

Organizational culture profi les

approach to, 23–24; compared to

Organizational culture change, 95–133;

average, 86–92; congruence of, 84–86,

case study of using OCAI to initiate,

173, 174; consensual view of current

97–101; common mistake in

and preferred, 102–105; defi nitions

implementing, 120–121; corporate

of, 18, 167–169; dimensions of,

character in efforts for, 108–109;

35–36, 171–175; discrepancies

current need for, 9–13; example of

between preferred and current, 82–83,

power of, 14–17; formula for, 160;

97–99, 105–106; dominant style

individual change required for, 7,

of, 52; elements of, 19–20; impact

121–133, 135, 155; management

on individuals, 7; importance of

commitment to, 163; in mature

assessing, 166–167; importance to

organizations, 67, 68–70; “means-does

successful organizations, 5–7; issues

not mean” analysis of, 99–101,

in measuring, 169–171; levels of

106–108, 123, 125; in organizational

analyzing, 21–23; literature on, 18,

life cycle, 64–68; required for

167; neglect of, 1–2, 12–13, 18–19;

successful organizational change, 2,

organizational climate vs., 20–21, 169;

12–13; Seven S model applied to, 121;

scholarly approaches to, 18, 167–169;

steps for initiating, 101–120; time

stories for communicating, 109–110;

required for, 163; using Competing

strength of, 83–84; of subunits, 22–23,

Values Framework and OCAI to

50–51, 65, 86, 169–170; trends in,

initiate, 95–96. See also Resistance to 92–94; types of, 41–51, 71n2, 81–82.

cultural change

See also Adhocracy (create) culture;

Organizational culture profi les: compared

Clan (collaborate) culture; Hierarchy

to average, 86–92; constructing,

(control) culture; Market (compete)

using scores from OCAI, 73–77, 78;

culture; Organizational culture profi les

examples of, 77, 79–80, 124; form for

Organizational Culture Assessment

plotting, 75–76, 247–248; interpreting

Instrument (OCAI), 27–34; case

cultural congruence from, 84–86;

study of initiating organizational

interpreting cultural strength from,

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I N D E X 267

83–84; interpreting culture type from,

Peters, Tom J., 2, 18, 121

81–82; interpreting preferred/current

Peterson, Marvin, 178

culture discrepancies from, 82–83,

Peterson, N. G., 38

97–99, 105–106; in life cycle of Apple,

Petrock, Frank, 96

65–68; in life cycle of organizations,

Pfi zer, 86

64–68; in mature organizations, 67,

Philips Electronics, 44

68–70; reason for making, 80–81;

Phillips, J. R., 121

trends revealed by, 92–94

Piaget, Jean, 40

Organizational direction. See Criteria of Pixar, 4–5, 47–48

success; Strategic emphases

Porter, Michael, 2, 3

Organizational effectiveness: Competing

Powers, Melanie, 109

Values Framework applied to, 53,

Powley, E. H., 82

54–56; Competing Values Framework

Pralahad, C. K., 166

developed from indicators of, 38–39;

Preferred culture: consensual view of,

paradox hypothesis of, 54

104–105; discrepancies between

Organizational glue: as assumption

current and, 82–83, 97–99, 105–106

measured by OCAI, 28, 31, 173;

Procter & Gamble, 84

average organizational profi le for, 88;

plotting, on organizational culture

Quinn, Robert E., 10, 13, 37, 38, 41, 50,

profi le form, 77, 78

54, 64, 176, 180, 184

Organizational leadership: average

organizational profi le for, 88;

Reengineering initiatives, 1, 12

Completing Values Framework applied

Reliability: of MSAI, 189–192; of

to, 52–54; form for plotting profi les

OCAI, 175–178

of, 251; implications of organizational

Resistance to cultural change: cultural

culture change for, 114–116; as

diagnosis activity for overcoming,

interaction pattern measured by

99, 101, 102; with hierarchy culture,

OCAI, 28, 30, 173; plotting, on

183; increased by criticism, 115;

organizational culture profi le form,

organizational culture change process

77, 78

for reducing, 111, 112, 113

Organizations: corporate character of,

Rohrbaugh, John, 38

108–109; fi nancially successful, 2–7;

Rubbermaid, 5

Fortune 500 companies, 9, 10, 11,

136, 176; mature, 67, 68–70

Sandelands, Lance, 166

Ott, J. Steven, 167

Sathe, Vijay, 36, 166

Ouchi, William G., 18, 43, 46, 171

Schein, Edgar H., 18, 22, 36, 166, 167

Schneider, B., 20

PAC-Ten, 118

Schroeder, R. G., 21

Paradoxes: created by organizational

Scully, John, 67

culture, 166; in cultural profi les, 93;

Senn, Larry E., 1

of organizational and managerial

Seven S model, 121, 160–161

effectiveness, 54

Shell Oil, 175

Pascale, Richard, 2, 18, 46

Sitkin, Sim, 109

Patton, George S., 45

Skills. See Management

PepsiCo, 175

competencies/skills

Personal change. See Individual change Slocum, John W., 22

Personal improvement agendas, 151–155

Small wins, 113–114

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268 I N D E X

Smith, Eleanor M., 7

Transaction costs, 43, 44

Social media, 55

Trice, Harrison, 6, 35, 167

Sony, 5

Trompenaars, Fons, 21

Southwest Airlines, 4, 5, 109

Trust: lost with failed change

Spencer, Melinda, 178

attempts, 11, 13; team activities on,

Spreitzer, Gretchen M., 176, 180, 184

126–128; and undiscussable issues,

Springs Industries, 175

130, 131, 132

Stability: emphasis on, 38, 39;

Tukey, John W., 73

organizational culture as creating, 166

Tushman, Michael L., 174

Stanton, Andrew, 47–48

Twitter, 55

Staw, Barry M., 166

Stories/storytelling: to communicate

Ulrich, David O., 58, 176, 177, 184

organizational culture, 109–110;

Undiscussable issues, 129–132

to understand need for individual

University of Michigan, 135–136

change, 128–129

U.S. Army, 83

Strategic action agenda, identifying, 96,

U.S. Department of Justice, 42

102, 110–113

Strategic emphases: average

Validity: of Competing Values

organizational profi le for, 88; form

Framework, 37; of MSAI, 189–192; of

for plotting profi les of, 251; as

OCAI, 175, 178–183

organizational direction measured

Values, core, 35, 40, 169. See also

by OCAI, 28, 32, 173; plotting, on

Competing Values Framework

organizational culture profi le form,

Van Maanen, John, 21, 22, 71n2

77, 78

Vision statements, Competing Values

Strategic planning initiatives, 1

Framework applied to, 60–64

Subunit cultures, 22–23, 50–51, 65, 86,

169–170

Walgreen, 4

Successful organizations: conditions

Walmart, 4, 5, 175

believed crucial for, 2–3; examples of,

Waterman, Robert H., 18, 121

4–5; organizational cultures of, 5–7.

Weber, Max, 41–42

See also Criteria of success

Whetten, David A., 22, 36, 137, 138

Support: communication strategy to

Whirlpool, 60–61, 63

build, 118–119; to facilitate individual

White, Theodore, 178

change, 155; from managerial

Wilkins, Alan L., 108

behavior change, 140; for strategic

Williamson, Oliver, 43, 72n3

action agenda, 112

“Win as Much as You Can” simulation

Symbols, 117–118

game, 123–127

Winn-Dixie, 175

Taylor, W. C., 48

Wish, Myron, 181

Team building, games and exercises for,

Wozniak, Steven, 65

122–129

Texaco, 175

Xerox Corporation, 44–45,

Thakor, A., 37, 41

118–119, 175

360-degree feedback, 141, 151, 153. See

also Feedback reports

Yahoo Search, 55

Total Quality Management (TQM)

Yeung, Arthur K. O., 176, 177, 184

initiatives, 1, 11, 13, 56–58

Toyota, 5, 15–17, 39, 62, 63, 84

Zammuto, Raymond F., 177, 182, 184

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Document Outline

- Diagnosing and Changing Organizational Culture: Based on the Competing Values Framework

- Contents

- Preface

- Acknowledgments

- The Authors

- 1. An Introduction to Changing Organizational Culture

- The Need to Manage Organizational Culture

- The Need for Culture Change

- The Power of Culture Change

- The Meaning of Organizational Culture

- Levels of Analysis

- Caveats

- 2. The Organizational Culture Assessment Instrument

- Instructions for Diagnosing Organizational Culture

- Scoring the OCAI

- 3. The Competing Values Framework

- The Value of Frameworks

- Development of the Competing Values Framework

- The Four Major Culture Types

- Applicability of the Competing Values Model

- Total Quality Management

- Human Resource Management Roles

- Corporate Missions and Visions

- Culture Change over Time

- Culture Change in a Mature Organization

- Summary

- 4. Constructing an Organizational Culture Profile

- Plotting a Profile

- Interpreting the Culture Profiles

- Summary

- 5. Using the Framework to Diagnose and Change Organizational Culture

- Planning for Culture Change: An Example

- Steps for Designing an Organizational Culture Change Process

- Supplementing the OCAI Methodology

- 6. Individual Change as a Key to Culture Change

- Critical Management Skills

- Personal Management Skills Profile

- Personal Improvement Agendas

- 7. A Condensed Formula for Organizational Culture Change

- Diagnosis

- Interpretation

- Implementation

- Summary

- Appendix A: Organizational Culture Assessment Instrument: Definition, Dimensions, Reliability, and Validity

- Appendix B: Psychometric Analyses of the Management Skills Assessment Instrument

- Appendix C: Hints for Initiating Organizational Culture Change in Each Quadrant

- Appendix D: Suggestions for Improving Personal Management Competencies

- Appendix E: Forms for Plotting Profiles

- References and Suggested Reading

- Index

Table of Contents

Diagnosing and Changing Organizational Culture: Based on the Competing Values Framework

Contents

Preface

Acknowledgments

The Authors

1. An Introduction to Changing Organizational Culture

The Need to Manage Organizational Culture

The Need for Culture Change

The Power of Culture Change

The Meaning of Organizational Culture

Levels of Analysis

Caveats

2. The Organizational Culture Assessment Instrument

Instructions for Diagnosing Organizational Culture

Scoring the OCAI

3. The Competing Values Framework

The Value of Frameworks

Development of the Competing Values Framework

The Four Major Culture Types

Applicability of the Competing Values Model

Total Quality Management

Human Resource Management Roles

Corporate Missions and Visions

Culture Change over Time

Culture Change in a Mature Organization

Summary

4. Constructing an Organizational Culture Profile

Plotting a Profile

Interpreting the Culture Profiles

Summary

5. Using the Framework to Diagnose and Change Organizational Culture

Planning for Culture Change: An Example

Steps for Designing an Organizational Culture Change Process

Supplementing the OCAI Methodology

6. Individual Change as a Key to Culture Change

Critical Management Skills

Personal Management Skills Profile

Personal Improvement Agendas

7. A Condensed Formula for Organizational Culture Change

Diagnosis

Interpretation

Implementation

Summary

Appendix A: Organizational Culture Assessment Instrument: Definition, Dimensions, Reliability, and Validity

Appendix B: Psychometric Analyses of the Management Skills Assessment Instrument

Appendix C: Hints for Initiating Organizational Culture Change in Each Quadrant

Appendix D: Suggestions for Improving Personal Management Competencies

Appendix E: Forms for Plotting Profiles

References and Suggested Reading

Index